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7 Reasons You Need to Implement Annual HIPAA Retraining

You've trained your employees on HIPAA once, so you're good, right? We discuss why annual retraining is so important.

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7 Reasons
You Need to Implement
Annual HIPAA Retraining
Jason Karn, Total HIPAA Compliance, LLC
HIPAA Requirement:
o Covered Entities
o Business Associates
o Business Associate Subcontractors
Must train all workforce members on HIPAA
Is one time training enough?
The answer is, NO!
HIPAA is complicated and forgetting how to follow the Rule can
lead to fines and penalties
7 Reasons You Need to Retrain Your
Staff on HIPAA
ONE
For Example, as of 2014: Clients and patients
can sue using HIPAA as a
Standard of Care
HIPAA Interpretations Change
TWO
o Did you speak too loudly in public about a client or
patient?
o Send an errant fax with PHI?
o Did you lose an unencrypted device?
Not all Breaches are this obvious, but mistakes
happen - especially if you don’t remember the Rule
It’s Easy to Forget the Rules

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7 Reasons You Need to Implement Annual HIPAA Retraining

  • 1. 7 Reasons You Need to Implement Annual HIPAA Retraining Jason Karn, Total HIPAA Compliance, LLC
  • 2. HIPAA Requirement: o Covered Entities o Business Associates o Business Associate Subcontractors Must train all workforce members on HIPAA Is one time training enough?
  • 3. The answer is, NO! HIPAA is complicated and forgetting how to follow the Rule can lead to fines and penalties
  • 4. 7 Reasons You Need to Retrain Your Staff on HIPAA
  • 5. ONE For Example, as of 2014: Clients and patients can sue using HIPAA as a Standard of Care HIPAA Interpretations Change
  • 6. TWO o Did you speak too loudly in public about a client or patient? o Send an errant fax with PHI? o Did you lose an unencrypted device? Not all Breaches are this obvious, but mistakes happen - especially if you don’t remember the Rule It’s Easy to Forget the Rules
  • 7. THREE These Security Standards are good business practices for any company and protect it from the loss of important information o Use 8+ random characters and digits in passwords o Check for SSL/TLS on websites o Use 2-factor authentication HIPAA as a Security Standard
  • 8. FOUR New employees start at random times during the year and sometimes their HIPAA training falls through the cracks. Annual retraining means you never miss anyone! You Have New Employees
  • 9. FIVE Be thorough with your HIPAA training efforts oAdopt an annual re-training schedule and adhere to it oCarefully maintain training records Cover Your *** Best Business Practices (CYA)
  • 10. SIX If you’re a health insurance agency you are regulated by Gramm-Leach-Bliley (G-L-B) in addition to HIPAA. You are REQUIRED by the G-L-B Law to annually retrain your employees. You May Be Regulated
  • 11. SEVEN In addition to the steep fines levied by HHS following a confirmed HIPAA Breach, HHS requires employee retraining in an effort to prevent future exposures Reduce the likelihood of a Breach with a regular retraining program It’s a HHS Corrective Action
  • 12. Retrain to Comply At Total HIPAA Compliance, we have online training solutions for your company, business, or practice. To learn more : https://www.totalhipaa.com/
  • 13. This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 Unported License. ©Copyright 2015 What does that mean? You may share this slide deck in its entirety with anyone for free. Splitting up the deck or charging for the copies is out of bounds. The original slide deck can be found at : http://www.slideshare.net/JasonKarn/7-reasons-to-annually Copyright Notice from Jason Karn, Total HIPAA Compliance, LLC