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Zahara Purchase Approvals Platform Overview

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Cloud based purchase approvals platform overview. Perfect for managing budgets, purchase requisitions, orders and invoice approvals. Integrates with Sage, Xero, Quickbooks, Opera and others.

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Zahara Purchase Approvals Platform Overview

  1. 1. Control and manage organisational spend
  2. 2. Currently • Who ordered this? • What department is that? • Have they had it? • What project does it go against? • What nominal code do we use? • Does it go against a budget? Can I pay it ?
  3. 3. This means… • Printing out emailed invoices • Photo copying posted invoices • Waiting on approvals • Manual filing and storage • Manual keying into accounts Not fit for purpose
  4. 4. What is Zahara  Cloud-based application so fast to setup and deploy  Approvals for requisitions / purchase orders  Approvals for purchase invoices  Faster invoice processing  Spend analytics and spend controls
  5. 5. Why use Zahara  Reduce wastage & duplicate purchases  Reduce fraudulent (internal / external) purchases  Speed up the buying process – all electronic, paper free – better procurement  Speed up the AP process – faster approvals, happier suppliers
  6. 6. The Zahara ROI How Much Money is Your Business Throwing Away in Duplicate Invoice Payments? Typical SMB is 1.29% https://www.concur.com/newsroom/ Fraud – 54% of businesses view it as their single biggest threat. https://www.talk-business.co.uk/ 80% of companies reported a payment error rate of 1% or higher. 44% had an error rate over 3%... TechValidate Market Research
  7. 7. The Zahara ROI Typical Savings – Company Wide De-Duplication =1 to 2% of AP Wastage/Errors = 1 to 2% of AP Fraud detection = 1 to 2% of AP Operational Savings – AP Dept Approval process efficiencies typically -> 25% dept costs Total Efficiency Savings Easily equates to 1-2% of company expenditure Bring Operational Efficiency to Business Processes ROI = A matter of weeks Zahara ROI Table Company Turnover Invoices per month Average percentage savings Minimum Annual Savings Annual Subscription Cost ROI Small ~£1m 50-200 1% £10k £1.5k 1.8 months Medium ~£5m 100-1000 1% £50k £2.5k 0.6 months Large >£10m 200-2000 1% £100k+ £4k 0.48 months Enterprise >£50M 1000+ 1% £500k+ £10k 0.24 months Growing business Turnover £30M 25% Indirect Costs £7.5M 1.5% Control Savings £93000
  8. 8. Who uses Zahara  Multi-site organisations  Hospitality chains – restaurants, fast-food  Schools & Academies  Leisure industries  Care providers  Church groups  Pharma’s  Creative arts & Festivals
  9. 9. Background  Updated monthly with new features and refinements  Microsoft Azure platform  Affordable monthly payments or discounted annual payment  4450 users around the world from 164 customers  Growing rapidly 6-8% month on month growth  API for external connectivity  Zapier & Microsoft Flow support for event driven integrations  SmartInvoice / FlexiCapture addon for scanning vendor invoices  FileDirector addon for document management
  10. 10. Request to Buy Something Receipt Delivery Send Purchase Order to Supplier Approval Process Receive Invoice Match Order / Invoice Post to Accounts Invoice Approval Dispute Process & Credit Note The Zahara Way …
  11. 11. Zahara Value  Control the first part of the buying process with pre-spend approvals  Speed up the raising of the Purchase Order  Make receipting faster and more visual for finance – less reliant on paper copies  Speed up the invoice recording process – OCR tools / addons  Speed up the invoice approval process – match to orders / tolerance based approvals  Paper-less filing of invoices  Integrations with key accounts systems
  12. 12. 2019 Plans Employee expenses Supplier Approvals Mobile app Built-in OCR of invoices and auto- matching API 2.0 – full Soap / Restful Api
  13. 13. About  Designed & created by Click2Scan Ltd – Bath  First launched in Feb 2016  “Kaizan” approach – continuous improvement

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