Professional Communication - The Use of Spaces in Formal Letters

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Professional Communication - The Use of Spaces in Formal Letters

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  • A “space” is between each paragraph while “spacing” is between each word or symbol. true *false I don’t know I’m not sure“Spacing” is between paragraphs while “space” is between words or symbols. *true false I don’t know I’m not sureIn communications, blank areas such as spaces, spacing, and margin do not have a real meaning. *false I don’t know I’m not sureIn communications, blank areas such as spaces, spacing, and margin do not affect the meaning of a message. *false I don’t know I’m not sure
  • In formal letters, the space between each section is twice that of the space between lines in a paragraph. *true false I don’t know I’m not sureIn formal letters, bulleted lists are single-spaced. *true false I don’t know I’m not sureIn formal letters, “single-spaced” means that there are no empty lines between each line. *true false I don’t know I’m not sure
  • An email with no penned signature uses about ___ spaces before the signature line. *two *five * I don’t know I’m not sureAn email with a penned signature uses about ___ spaces before the signature line. *two *five * I don’t know I’m not sureA formal email uses ___ structure and elements as a formal letter. the same different *almost the same I don’t know I’m not sureA business letter is best if it is in ___ page *less than one *one two I don’t know I’m not sureA business email is best if it is in ___ screenshot *less than one one two I don’t know I’m not sure
  • Professional Communication - The Use of Spaces in Formal Letters

    1. 1. SPACES SPACES IN FORMAL DOCUMENTS
    2. 2. SPACE  Space – The space between each word or symbol  Spacing – The space between each paragraph  Margins – The space between text and edge of paper, along each side of the paper Lesson Connection: 02-2 Spaces in Formal Documents SLH1013 - Professional English Tuesday, October 29, 2013
    3. 3. Top Margin Professional Letter FORMATTING  Double Space Margins  Double Space Spacing  Triple space before the closing  Five spaces before the signature Left Margin  1.5 spaces before bulleted lists 1.5  Double Space 1.5 Right Margin  Double Space between paragraphs  Double Space  Double Space  Double Space  Double Space  Triple Space  Five Spaces  Triple space before the end matters SLH1013 - Professional English  Triple Space Bottom or End Margin Tuesday, October 29, 2013
    4. 4. Adjustable Spacing Top Space – The space between letterhead and heading can be adjusted to balance the whole body of text on the paper SLH1013 - Professional English Tuesday, October 29, 2013
    5. 5. Professional Letter FORMATTING Adjustable Space Adjustable Top Space The space between letterhead and heading can be adjusted to balance the whole body of text on the paper SLH1013 - Professional English Tuesday, October 29, 2013
    6. 6. Adjustable Spacing Bottom Space – The space between the last line of text and the paper edge should be equal (for short letters) or less (for long letters) than the top space SLH1013 - Professional English Tuesday, October 29, 2013
    7. 7. Professional Letter FORMATTING Adjustable Space Adjustable Top Space In long letters, the space between the last line of text and the paper edge should be less than the top space. Adjustable Space SLH1013 - Professional English Tuesday, October 29, 2013
    8. 8. Adjustable Spacing  Paragraph Spacing – The space between lines in one paragraph can be single, 1.5, or double.  The purpose is to balance the whole body of text on the piece of paper. SLH1013 - Professional English Tuesday, October 29, 2013
    9. 9. NOTES  Email signature space – An email with no penned signature uses only 2 spaces before the signature line.  Text Length – Limit a business letter to 1 page or less.  Emails VS Letters – A formal email uses the same rules as a formal letter. SLH1013 - Professional English Tuesday, October 29, 2013

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