Using Classifications in Maximo, Focus on Item Master

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Maximo Classifications are a tool to:
Improve data accuracy
1. Create a searchable, sortable item master catalog
2. Use the system to automatically generate item descriptions with correct taxonomy
3. Use item classes
4. Reduce Inventory carrying costs
5. Save time and effort related to finding parts

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  • Define the difference between generic parts and actual spare parts. Spare parts are often manufactured by an OEM for a specific piece of equipment.
  • All of these descriptions could be for the same item.Item record entry should be restricted to a minimum number of people, or, at the least, have strict guide lines for entering the data.Suppose the first item is needed for a work order, but the balance is 0. I delay the work, possibly missing the due date, when in fact I have 8 of the items on hand and don’t know it.
  • The list of parts and assets should be contained in a searchable, sortable list. We don’t want to have to remember the make, model and supplier when it would be easier to identify the part by a generic description.By following a designated taxonomy for identifying items, it is easy to find parts quickly, or interchangeable parts if needed.Think of it as item specs.
  • Equipment Manufacturer name in descriptionWhat does the number in the description mean?How do we know what this part really is?
  • If classifications are used correctly the description should look more like a specification.
  • By including manufacturer or vendor names, you limit yourself to using only that part when there may be multiple companies that can supply it.Too many variables can be used if free hand text is allowed to be used. Some people use dashes, some spaces. Some abbreviate words, some don’t.Adding vendor or manufacture limits the places you can order the part from. Adding the equipment or location name limits this uses for the part.
  • There are so many things wrong with this listItem numbers should not be used to designate rotating itemsManufacturers should not be included in item description
  • Classifying a rotating item is really no different than classifying any other spare part.On the Specifications tab, click Classify
  • Once you choose the Noun, in this case Tire, and the adjective(s), in this case Tractor and All season, Maximo tells you what attributes need to be populated
  • As soon as you complete the attributes and save the record, Maximo will complete the description
  • Mark the item as rotating. Make it condition enabled if necessary – tires often are.Then create a unique asset number for each unit in the storeroom and on the equipment.
  • Examples of OEM parts could be brackets, custom gears, unique shafts or anything fabricated for a particular use.
  • Using Classifications in Maximo, Focus on Item Master

    1. 1. Projetech Inc. Copyright 2013 Using Classifications in Maximo Focus on Item Master
    2. 2. Projetech, Inc. Copyright 2013 Value Proposition  What if you could increase your Technicians’ wrench time and remove some of your inventory costs using a tool that you already have in your EAM system? Scenario: Facility currently has 30 Technicians who retrieve their own parts Assumptions: Classifications would save Techs 1/2 hour a day related to finding parts. Cost Savings Time (Man-hours) 30 Tech * 0.5 hour/Day * 260 Days/Yr 3,900 hrs. Value of lost time searching for parts 3900 hrs * $50/hr (industry std) $195,000.00 Assumptions: Value of inventory = $1M 10% reduction in inventory 100,000.00$ Inventroy carrying costs are est. at 25% of total inventory 25% of $1M or $250,000 25,000.00$ Total reduction: 320,000.00$
    3. 3. Projetech, Inc. Copyright 2013 Incorrect Descriptions Description Issue Valve Air Solenoid Lacking key information Valve Solenoid Lacking key information Asco Red Hat Solenoid valve 120/60 Manufacturer included 110/50 AFP 13160 1/4” 9W SP Water Tower Valve Is this a solenoid valve? Solenoid Assy #18587 Coil 24VDCS Mfg. Part number? 2537L 24 VDC C16 for F line filtec Application specific 2 way pilot operated general service solenoid valve for homogenizer Application specific Bosch 0-820-038-176 solenoid valve Manufacturer, part number Solenoid valve, single gas chromatograph, Mfr. H & B for potable water Location specific, Manufacturer, Application specific,
    4. 4. Item Classification Taxonomy
    5. 5. Projetech, Inc. Copyright 2013 What’s Wrong?
    6. 6. Projetech, Inc. Copyright 2013 Correct use of specifications
    7. 7. Projetech, Inc. Copyright 2013 Classifications should not contain:  Manufacturer names  Manufacturer part numbers  Model numbers  Vendor names  Vendor part numbers  Equipment name or number  Location name or number
    8. 8. Projetech, Inc. Copyright 2013 If you need to keep track of an item, it should be an asset, designated as a Rotating item.
    9. 9. Projetech, Inc. Copyright 2013 Classifying a Rotating Item
    10. 10. Projetech, Inc. Copyright 2013 Attributes
    11. 11. Projetech, Inc. Copyright 2013 System generated description System generated descriptions are searchable and sortable.
    12. 12. Projetech, Inc. Copyright 2013 Using classifications to find items for work
    13. 13. Projetech, Inc. Copyright 2013 Using attributes to find items
    14. 14. Projetech, Inc. Copyright 2013 Mark item as Rotating
    15. 15. Projetech, Inc. Copyright 2013 Classifying OEM Items  OEM parts should be classified differently than MRO Parts  The description can be more indicative of what they are used for  OEM items are items manufactured by the OEM for the equipment  OEM items are not items purchased or distributed by the OEM for a piece of equipment

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