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  • Cliff tends to address these issues when he speaks… Issues of object management, dissemination versus long-term stewardship.
  • To paraphrase, the principles involve the repository c ommitting to the continuing maintenance of digital objects for an identified community or communities; and demonstrating the requisite characteristics and capabilities needed to fulfill that commitment.
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    1. 1. Auditing and Certification of Digital Repositories: Best Practices and Next Steps Robin L. Dale 1 March 2007 IMLS WebWise 2007 Washington, DC
    2. 2. Outline <ul><li>Understanding Repositories & Assessing Risk </li></ul><ul><li>Why Audit or Certify Digital Repositories & Archives? </li></ul><ul><li>Creating Metrics to Plan and/or Evaluate Repositories & Archives </li></ul><ul><li>Identifying and Using Existing Metrics: Best Practices </li></ul><ul><li>Next Steps for Digital Repository Assessment and Certification </li></ul>
    3. 3. Understanding & Assessing Risk: a semantically confusing scene <ul><li>Digital repositories </li></ul><ul><li>Digital archives </li></ul><ul><li>Data archives </li></ul><ul><li>Institutional repositories </li></ul><ul><li>Digital object management systems </li></ul><ul><li>Digital asset management systems </li></ul><ul><li>Digital preservation/archiving systems </li></ul><ul><li>de facto network of varying development, capabilities, content, context, services, data longevity, vulnerabilities, horizons/sunsets </li></ul>
    4. 4. Why Audit or Certify Digital Repositories & Archives? <ul><li>Trust, verify, and clarify – an iterative process </li></ul><ul><ul><li>Institutional commitment, intent for collections, objects </li></ul></ul><ul><ul><li>Infrastructure demands </li></ul></ul><ul><ul><li>Technical system and staffing capabilities </li></ul></ul><ul><ul><li>Sustainability (funding, technology, collaboration) </li></ul></ul><ul><ul><li>And if all else fails? “Fail-safe” partners? </li></ul></ul><ul><li>Identify and communicate context </li></ul><ul><li>Identify and communicate risks to content </li></ul><ul><li>Future planning </li></ul><ul><ul><li>Identify best practices </li></ul></ul><ul><ul><ul><li>Map best practices against current system </li></ul></ul></ul><ul><ul><ul><li>Identify gaps in practice, procedure, functionality </li></ul></ul></ul><ul><ul><li>Map best practices against local capabilities/goals </li></ul></ul><ul><ul><li>Identify opportunities for future expansion and needs associated with them </li></ul></ul>
    5. 5. Creating Metrics to Plan and/or Evaluate Repositories & Archives <ul><li>TDR as a system , not just technical bits </li></ul><ul><ul><li>Organizational infrastructure </li></ul></ul><ul><ul><li>Digital object management </li></ul></ul><ul><ul><li>Technical infrastructure </li></ul></ul><ul><li>Repositories will differ, but good practice and reliable technical infrastructure are universal </li></ul><ul><li>Metrics as planning tool, sized to meet local goals </li></ul><ul><ul><li>Context is KING! </li></ul></ul><ul><ul><li>Identify areas where you may want/need to be different </li></ul></ul><ul><li>Audit as objective evaluation </li></ul><ul><ul><li>risk assessment </li></ul></ul><ul><ul><li>evidence of capabilities </li></ul></ul><ul><ul><li>basis for trust for implicit/explicit collaboration </li></ul></ul><ul><li>Transparency, risks, degree of stewardship </li></ul><ul><ul><li>i.e., policies, procedures, content, vulnerabilities </li></ul></ul>
    6. 6. Identifying and Using Existing Metrics: Best Practices <ul><li>Get on TRAC! Trusted Repositories Audit & Certification: Criteria and Checklist (OCLC and CRL, Feb 2007) </li></ul><ul><ul><ul><li>Combines earlier RLG-NARA Digital Repository Certification Task Force work with Center for Research Libraries Auditing and Certification of Digital Archives project </li></ul></ul></ul><ul><ul><ul><li>Addresses Organizational infrastructure, Digital object management, Technical infrastructure and security </li></ul></ul></ul><ul><li>Catalogue of Criteria for Trusted Digital Repositories (nestor Working Group) </li></ul><ul><li>Digital Curation Centre (UK) and DigitalPreservationEurope (EU) Risk-Based Self Assessment Toolkit </li></ul><ul><li>CRL-nestor-DCC Ten Principles: core requirements for digital preservation repositories </li></ul>
    7. 7. Next Steps for Digital Repository Assessment and Certification <ul><li>Audit and certification activities in US move to Center for Research Libraries (CRL) </li></ul><ul><ul><li>Build upon core set and identify additional requirements for specialized repositories </li></ul></ul><ul><ul><li>Work with NEDCC to identify core guidelines applicable to mid-sized repositories </li></ul></ul><ul><li>DCC and DPE developing risk-based self assessment toolkit </li></ul><ul><ul><li>Facilitate internal audits/assessments to measure success of efforts </li></ul></ul><ul><li>nestor developing training tools </li></ul><ul><li>ISO standards group beginning official ISO standards process </li></ul><ul><ul><li>utilizing TRAC and leveraging nestor Criteria Catalogue </li></ul></ul>
    8. 8. References <ul><li>CRL-nestor-DCC Ten Principles: core requirements for digital preservation repositories (Jan 2007) <not yet available> </li></ul><ul><li>Digital Curation Centre (UK) and DigitalPreservationEurope (EU) Risk-Based Self Assessment Toolkit <not yet available> </li></ul><ul><li>nestor Working Group on Trusted Repositories Certification. June 2006. Catalogue of Criteria for Trusted Digital Repositories . Version 1 (draft for public comment). English translation December 2006. </li></ul><ul><li><http://edoc.hu-berlin.de/series/nestor-materialien/8en/PDF/8en.pdf> </li></ul><ul><li>Trusted Repositories Audit & Certification: Criteria and Checklist (OCLC and CRL, Feb 2007) <See CRL website> </li></ul>

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