ODOT Presentation-Aug 07


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  • Presentation includes: Welcome Introductions Background Overview
  • Explain org chart; what’s unique about ODOT (i.e. Highway, DMV, Motor Carrier, Safety Divisions, etc.)
  • Explain OTC, authority and ORS There are not legislative mandates for conducting asset management; however, there are selected Transportation Laws that relate to the direction and duties of the Oregon Transportation Commission (OTC) . Oregon Revised Statute (ORS) 184.612 references OTC; confirmation; qualifications; term; compensation and expenses; ORS 184.615 - Department of Transportation; organization; duties; director; administrators; ORS 184.616 - Department powers given commission; service of summons; and under ORS 184.618 - (1) As its primary duty, the Oregon Transportation Commission shall develop and maintain a state transportation policy and a comprehensive, long-range plan for a safe, multimodal transportation system for the state which encompasses economic efficiency, orderly economic development and environmental quality. The plan shall include, but not be limited to, aviation, highways, mass transit, pipelines, ports, rails and waterways. The plan shall be used by all agencies and officers to guide and coordinate transportation activities and to insure transportation planning utilizes the potential of all existing and developing modes of transportation. ORS 184.618(1) requires state agencies to use the OTP to “guide and coordinate transportation activities,” but it does not give the OTC authority to impose OTP goals, policies and performance recommendations on other than state agencies.
  • The goal: A safe, efficient and sustainable transportation system that enhances Oregon’s quality of life and economic vitality. - optimize performance of the existing system through technology Goal 2 – Management of the System – improve the efficiency of the transportation system by optimizing operations and management. Manage transportation assets to extend their life and reduce maintenance costs. Strategies: OTP provides overall policy directions and a framework for prioritizing tranposrtation improvements and developing funding for them. It does not identify programs for development. Key initiative needed to implement the plan: Maintain existing transportation system to maximize the value of the assets. If funds are not available to maintain the system, develop a triage method for investing available funds. Outcome: Maintain our Assets: Our investment in Oregon’s roadway’s bridges, public transit, rail lines, port and airports is worth billions. The plan strives to maintain our existing transportation system to maximize their value of these assets.
  • Explain need - established governance structure Executive Leadership [add text from Asset Mgmt Letter] [add something about the Hwy TDD Business Plan] Add Data Council info OTMS was ISTEA system, continued with . . Speak to evolution Reference Data Council to COI
  • Explain how we have identified and prioritized our assets: Executive Committee set priorities based on business needs. Explain why assets were designated as priority and how features were selected ODOT will initially focus on linear assets. Our list of assets illustrating committees work recognizing and prioritizing assets and asset categories…
  • Our list of assets illustrating committees work recognizing and prioritizing assets and asset categories… Functioning property vs non-functioning Property vs. Right-of-Way = Acquired for infrastructure allowed us to build, but no longer need (former mining sites) Public Private Partnership dimension (i.e. maintenance sites) Trying to work weigh-in-motion sites
  • (Guiding principles, building on what we have . . .) ODOT’s Asset Management implementation will: Use national and international best practices Build on existing ODOT management system work Incorporate lessons learned from pilot efforts Include a high-level assessment of all ODOT assets Be a staged approach drilling in on a prioritized list of assets Incorporate asset management principles and practices into ODOT daily work function s Be implemented within a 5-year timeline
  • Data Collection Trusted, consistent & accurate data is key Data Storage Need reliable and complete system Analysis Software Must be able to integrate data and perform cross-asset analysis Reporting Software Must be automated, flexible & easy to use Decision-Making Process Funding allocation decisions that are broad-based across asset categories using life-cycle approach Key areas that are included: Goals – Define priority areas Objectives – Provide quantifiable targets to achieve goals Strategies – Identify specific tactics to reach objective s Action Items – Describe specific steps to complete strateg ies
  • Goal 1 - A robust Asset Management data collection and storage system that contains corporate data for transportation features and their condition that is consistent, unduplicated, understandable, reliable, accurate, current and owned by the responsible ODOT business line. Goal 2 – An automated, flexible and complete Asset Management Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets within ODOT’s jurisdiction. Goal 3 – A decision process that focuses on the life-cycle management of ODOT assets, so that funding allocation decisions are broad-based across various asset categories.
  • Emphasize importance of performance measures with all connections. This graph shows some of the foundational work already accomplished within ODOT. As stated previously, the intent of Asset Management implementation in ODOT is to build on this good foundation and develop a fully integrated system that allows us to allocate resources based on system-wide, cross-asset trade-off analyses.
  • Necessary level of authority was delegated ODOT’s Transportation Application Development (TAD) customers, Trans COI and Central Services COI will be represented in a collaborative Data Council for the purpose of establishing data standards and guidelines to facilitate successful data integration and database development. Questions What level of governance is required? Would the existing Asset Mgmt. Committees assume these tasks? OR provide final approvals after going through the Data Council (DC) approvals? Could work be done by parallel teams, handed off to the DC and on to the AM Committees for approval? Other considerations? Responsibilities Include the development and / or approvals of: Data Dictionary (Metadata) Data Definitions Data Collection Guidelines and Standards Data Storage Guidelines and Standards Data Models Identifying System Interface Opportunities Council Representation - TAD TDD Highway Central Services Safety Transit Rail Optional: DMV & MC Region 2 Pilot – identify pieces across assets
  • Explain background and how findings have impacted decision to move AM forward and the direction.
  • Explain practical aspects, focus mainly on data (collection, storage, governance – TransCOI . . .) The following asset features will be implemented based on priority, need and resources throughout ODOT’s phased approach of developing inventories, analytical tools and decision processes for individual asset classes.
  • Oregon’s highway infrastructure – systems continue to age requiring additional maintenance & $; difficult to keep pace with growing costs through efficiency gains. Oregon’s population growth – 1.2 million within next 12 years. 72% occurring in Willamette Valley (Portland to Eugene). Increased travel, increased safety concerns (drivers & employees in work zones); stress on already crowded bridges & highways. Oregon’s revenue needs – State & Fed revenues supporting highway programs have failed to keep pace with needs; aside from special investment programs State highway fund sources (gas tax; weight-mile tax; vehicle registration fees) have not increased in more than a decade. (changes in TS Division, emphasis building to maintaining)
  • AM “wheel” shows how AM is one of three primary focuses of the TS Division - AM, continuous improvement and technical expertise; it was never there before the reorganization.
  • - Available for download; explain purpose of chart
  • ODOT implemented all the ISTEA-required management systems following the law in 1991 & decided to keep all in systems in place when all but two were required after 1995. More unique information systems: Aggregate Source Information Systems (ASIS) Unstable Slope Management Process Drainage Facility Management System (DFMS) Right-of-Way Data Management System (RWDMS) (result of legislative request & OTC to provide accurate & real property asset information) Given all the different mgmt systems & data analysis processes it’s not surprising that substantial amounts of data are collected annually. Methods for collection include: DVL, GPS, remote cameras; laser sensors; TransGIS and other methods.
  • Asset Management Is a Strategic Approach A strategic perspective takes a long view of infrastructure performance and cost, and considering options in a comprehensive, proactive, and informed way It is driven by policy goals and objectives and relies on systematic assessments of asset performance and cost in making decisions on future actions. Asset Management Encompasses Multiple Business Processes. Asset management encompasses a number of business processes related to infrastructure management in DOTs, including those related to planning, program development and recommendation, engineering of projects and services, and program delivery. Decisions on allocating resources are policy-driven and performance-based, consider a range of alternatives, have clear criteria for decision-making, and investigate the most cost-effective solutions through analyses of tradeoffs. The business processes are managed to elicit effective contributions from all levels of the organization, and to foster communications on asset management needs and accomplishments both within and outside the agency. Asset Management Relies on Good Information and Analytic Capabilities Quality information – accurate, complete, timely – is important at all stages of asset management. Information technology is a practical necessity in supporting asset management, although there are many ways in which automated techniques can be beneficially applied.
  • TransViewer; ’90’s early connections TransGIS DVL Bridge Vertical clearance A demo of TransGIS is included
  • Formed July 2007 in response to growing momentum within ODOT around Asset Management and a realization that organizational expectations in this area can only be achieved by focused efforts within a defined program area. Section is comprised of: Section Manager; Program Manager; Program Analyst and support Primary focus is tied to ODOT’s Asset Management Implementation Plan approved in April of 2006. Putting together the standards that will be used to implement asset management as well as developing funding trade-off tools is even more important in light of future, more restricted budgets. We’ll continue the work of developing standards everyone can use for gathering and storing data about assets as well as developing tools that will assist business lines in managing their assets Goal is to put together those details to make us all more efficient and smarter in collecting and analyzing data and then, in making decisions
  • ODOT Presentation-Aug 07

    1. 1. Asset Management Webinar Oregon Department of Transportation September 19, 2007
    2. 2. Overview of Transportation Asset Management in ODOT
    3. 3. Oregon Transportation Commission <ul><li>Oregon Transportation Commission (OTC) </li></ul><ul><ul><li>Authority </li></ul></ul><ul><ul><li>Responsibilities </li></ul></ul><ul><ul><ul><li>Long Range Plans (OTP, Modal Plans) </li></ul></ul></ul><ul><ul><ul><li>Guide and Coordinate Transportation Activities </li></ul></ul></ul><ul><ul><li>Involvement </li></ul></ul><ul><ul><ul><li>Project Selection </li></ul></ul></ul><ul><ul><ul><li>Statewide Committees </li></ul></ul></ul><ul><ul><ul><li>State Agency Leadership Committees </li></ul></ul></ul>
    4. 4. Oregon Transportation Plan (OTP) <ul><li>Updated OTP emphasizes maintaining and maximizing the assets in place. </li></ul><ul><li>Manage transportation assets to extend their life and reduce maintenance costs. </li></ul><ul><li>Maintain existing transportation system to maximize the value of the assets. </li></ul>
    5. 5. AM Decision Structure
    6. 6. ODOT Asset List - Linear <ul><li>Bridges </li></ul><ul><li>Retaining Walls </li></ul><ul><li>Sound Walls </li></ul><ul><li>Tunnels </li></ul>Bridges & Structures Drainage Structures <ul><li>Ditches & Catch Basins </li></ul><ul><li>Culverts </li></ul><ul><li>Curbs </li></ul><ul><li>Horizontal/Vertical Drains </li></ul><ul><li>Storm Water Control Facilities </li></ul><ul><li>Storm Water Drainage Facilities </li></ul><ul><li>Tide Gates </li></ul>Pavements <ul><li>Pavements </li></ul><ul><li>Access Control </li></ul><ul><li>Bike/Pedestrian Paths </li></ul><ul><li>Bike Lanes </li></ul><ul><li>Delineators/ Mileposts </li></ul><ul><li>Fencing </li></ul><ul><li>Impact Attenuators </li></ul><ul><li>Interchanges </li></ul><ul><li>Landscaping </li></ul><ul><li>Mailbox Supports </li></ul>Roadside <ul><li>Parking (Restrictions) </li></ul><ul><li>Road Approaches </li></ul><ul><li>Right-of-Way </li></ul><ul><li>Rock Fall Protection </li></ul><ul><li>Runaway Truck Refuges </li></ul><ul><li>Sidewalks </li></ul><ul><li>Traffic Barriers </li></ul><ul><li>Turnouts </li></ul>Priority Assets shown in Red
    7. 7. ODOT Asset List Traffic <ul><li>Automatic Traffic Recorder (ATR) Sites </li></ul><ul><li>Intersection Flashers </li></ul><ul><li>Illumination </li></ul><ul><li>Intelligent Transportation Systems </li></ul>Priority Assets shown in Red Special Features - Associated Linear Features <ul><li>Aggregate Sites </li></ul><ul><li>Communications Network </li></ul><ul><li>Environmental – Wetlands Mitigations Sites </li></ul><ul><li>Environmental – Habitat Improvements </li></ul><ul><li>GPS Base Stations </li></ul><ul><li>Safety Rest Areas </li></ul><ul><li>Sno-Parks </li></ul><ul><li>Stockpiles & Disposal Sites </li></ul><ul><li>Weigh-in-Motion (WIM) Sites </li></ul><ul><li>Roundabouts </li></ul><ul><li>Rumble Strips </li></ul><ul><li>Pavement Markings </li></ul><ul><li>Sign Bridges </li></ul><ul><li>Signs </li></ul><ul><li>Signals </li></ul>Other ODOT Assets – Non-Linear <ul><li>Computer Software </li></ul><ul><li>Data </li></ul><ul><li>Equipment & Vehicles </li></ul><ul><li>Facilities / Property </li></ul><ul><li>Special Management Areas & Archeological Areas </li></ul><ul><li>Transportation Management Operation Centers (TMOCS) </li></ul>Linear & Non-Linear
    8. 8. <ul><li>Use best practices </li></ul><ul><li>Build on existing management systems </li></ul><ul><li>Incorporate lessons learned from pilot efforts </li></ul><ul><li>Include assessment of assets </li></ul><ul><li>Be a staged approach </li></ul><ul><li>Incorporate principles and practices into daily work </li></ul>Linear Asset Implementation Principles Will:
    9. 9. <ul><li>Data Collection </li></ul><ul><li>Data Storage </li></ul><ul><li>Analysis Software </li></ul><ul><li>Reporting Software </li></ul><ul><li>Decision-Making Process </li></ul>Key Areas for Linear Asset Implementation
    10. 10. Linear Asset Implementation Goals <ul><li>Goal 1 - A robust system that contains corporate data for transportation features and their condition. </li></ul><ul><li>Goal 2 – A Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets. </li></ul><ul><li>Goal 3 – A decision process that focuses on the life-cycle management of ODOT assets. </li></ul>
    11. 11. Asset Management Overview
    12. 12. Implementation Plan Initiatives <ul><li>Data Council </li></ul><ul><ul><li>Council Authority </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><ul><li>Policy & Standards </li></ul></ul></ul><ul><ul><ul><li>Data Collection Coordination </li></ul></ul></ul><ul><ul><ul><li>Data Modeling </li></ul></ul></ul><ul><ul><li>Field Data Collection Registry </li></ul></ul><ul><li>Region 2 Pilot Project </li></ul>
    13. 13. Region 2 Pilot <ul><li>Identified gaps in available data </li></ul><ul><li>Discovered what data exists within databases; compared that to field collection results </li></ul><ul><li>Identified efforts required and develop “lessons learned” to determine cost-effective approach to data collection </li></ul><ul><li>Findings resulted in proposal and work plan for moving forward </li></ul>
    14. 14. Asset Management Features <ul><li>Needed data for analysis </li></ul><ul><ul><li>First Level Inventory </li></ul></ul><ul><ul><li>Type </li></ul></ul><ul><ul><li>Size </li></ul></ul><ul><ul><li>Location </li></ul></ul><ul><ul><li>Condition </li></ul></ul><ul><ul><li>Future phased data to be collected </li></ul></ul><ul><ul><li>Installation Date </li></ul></ul><ul><ul><li>Original Cost </li></ul></ul><ul><ul><li>Deterioration Rate </li></ul></ul><ul><ul><li>Depreciation Rate </li></ul></ul><ul><ul><li>Maintenance Investment </li></ul></ul><ul><ul><li>Performance Measures </li></ul></ul><ul><ul><li>Decommission Date </li></ul></ul>
    15. 15. Asset Management Challenges <ul><li>Oregon’s highway infrastructure </li></ul><ul><li>Oregon’s population growth – 1.2 million within next 12 years </li></ul><ul><li>Oregon’s revenue needs </li></ul><ul><li>Changing organizational culture </li></ul>
    16. 16. Technical Services “Wheel” <ul><li>Asset Inventories </li></ul><ul><li>Management Systems </li></ul><ul><li>Program Management </li></ul><ul><li>Technical Advice </li></ul><ul><li>Technical Training </li></ul><ul><li>Mentoring </li></ul><ul><li>Standards </li></ul><ul><li>Policies </li></ul><ul><li>Quality Assurance </li></ul><ul><li>Research </li></ul><ul><li>Performance Measures </li></ul>
    17. 17. Technical Services Priority Asset Matrix
    18. 18. Major Management & Data Systems <ul><li>Bridge Management System (PONTIS) </li></ul><ul><li>Bridge Document System (BDS) </li></ul><ul><li>Pavement Management System (PMS) </li></ul><ul><li>R2Sign </li></ul><ul><li>Integrated Transportation Information System (ITIS) </li></ul><ul><li>Maintenance Management System (MMS) </li></ul><ul><li>Traffic Monitoring Systems (TMS) </li></ul><ul><li>TransGIS </li></ul><ul><li>Highway Economic Requirements System (HERS) </li></ul><ul><li>Environmental Data Management System (EDMS) </li></ul><ul><li>Right-of-Way Automated Information Network (RAIN) </li></ul><ul><li>Transportation Management Operations Center (TMOC) </li></ul><ul><li>Transportation Environment Accounting & Management System (TEAMS) </li></ul><ul><li>Crash Data Systems (CDS) </li></ul>
    19. 19. Strategy for Evolving to Fully Integrated AM System <ul><li>Develop organizational data standards & definitions </li></ul><ul><li>Establish data collection standards </li></ul><ul><li>Develop coordinated data collection efforts and linear referencing system </li></ul><ul><li>Develop analysis tools to manage assets </li></ul><ul><li>Develop performance measures </li></ul>
    20. 20. Managing Strategically <ul><ul><li>MAINTAIN/ </li></ul></ul><ul><ul><li>REFURBISH </li></ul></ul><ul><ul><li>Add to </li></ul></ul><ul><ul><li>Inventory </li></ul></ul><ul><ul><li>Present </li></ul></ul><ul><ul><li>Needs </li></ul></ul><ul><ul><li>Analysis </li></ul></ul><ul><ul><li>Future </li></ul></ul><ul><ul><li>Needs </li></ul></ul><ul><ul><li>Analysis </li></ul></ul><ul><ul><li>Condition/ </li></ul></ul><ul><ul><li>Function </li></ul></ul><ul><ul><li>Analysis </li></ul></ul><ul><ul><li>ASSETS MANAGED </li></ul></ul><ul><ul><li>STRATEGICALLY </li></ul></ul><ul><ul><li>ASSETS MANAGED </li></ul></ul><ul><ul><li>STRATEGICALLY </li></ul></ul>Condition/ Function Analysis Future Needs Analysis <ul><ul><li>INSPECT/ </li></ul></ul><ul><ul><li>OPERATE </li></ul></ul><ul><ul><li>SCHEDULE </li></ul></ul><ul><ul><li>REPLACEMENT </li></ul></ul>Present Needs Analysis <ul><ul><li>SPECIFY/ </li></ul></ul><ul><ul><li>DESIGN </li></ul></ul><ul><ul><li>DISPOSE/ </li></ul></ul><ul><ul><li>INSTALL </li></ul></ul>Add to Inventory
    21. 21. Tools <ul><li>Field Data Collection Registry </li></ul><ul><li>TransViewer </li></ul><ul><li>TransGIS (Slide examples) </li></ul><ul><li>Digital Video Log (Slide example) </li></ul><ul><ul><li>Guard Rail inventory example </li></ul></ul><ul><li>Pavement IRI </li></ul><ul><li>Bridge Vertical Clearance </li></ul>
    22. 22. Field Data Collection Registry <ul><li>Web-based data collection registry </li></ul><ul><li>Aids in coordinating and tracking asset inventory efforts </li></ul><ul><li>Improves organization-wide communication of collection activities as well as the approved collection methodologies and techniques </li></ul>
    23. 23. Tools - TransViewer
    24. 24. Tools - TransGIS
    25. 25. Tools – Digital Video Log
    26. 26. Asset Management Integration Section <ul><li>Formed July 2007 in response to: </li></ul><ul><ul><li>Growing momentum around Asset Management </li></ul></ul><ul><ul><li>Realization that organizational expectations can only be achieved by focused efforts within a defined program area </li></ul></ul><ul><ul><ul><li>Establishing standards for gathering and storing data </li></ul></ul></ul><ul><ul><ul><li>Develop funding trade-off tools to aid in managing assets </li></ul></ul></ul><ul><li>Primary focus is tied to ODOT’s Asset Management Implementation Plan approved in April of 2006. </li></ul>
    27. 27. <ul><li>Questions </li></ul><ul><li>? </li></ul>
    28. 28. Contact Information <ul><li>Mark Wills </li></ul><ul><ul><li>Asset Management Integration Manager </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>503.986.4232 </li></ul></ul><ul><li>Laura Gonzales </li></ul><ul><ul><li>Asset Management Integration Coordinator </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>503.986.3308 </li></ul></ul><ul><li>Scott King </li></ul><ul><ul><li>Asset Management Integration Analyst </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>503.986.3157 </li></ul></ul><ul><li>Paul Wirfs </li></ul><ul><ul><li>Technical Services Engineering & Asset Management Unit Manager </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>503.986.3526 </li></ul></ul><ul><li>Laura Wipper </li></ul><ul><ul><li>Program Performance Management Consultant </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>503.986.4092 </li></ul></ul><ul><li>Websites : </li></ul><ul><li>http://www.oregon.gov/ODOT/TD/asset_mgmt/ </li></ul><ul><li>http://www.oregon.gov/ODOT/HWY/GEOENVIRONMENTAL/asset_management.shtml </li></ul>