Asset Mgmt Implementation Plan


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  • Asset Management is a relatively recent phenomenon in transportation agencies across the United States and around the world. In 2002, AASHTO released a Transportation Asset Management Guide designed to help state agencies, such as ODOT, implement the process of Asset Management within their agencies. This guide represents a decade-long analysis of asset management practices at transportation agencies and identifies best practices of Asset Management. ODOT has adopted the goals and principles of the AASHTO’s Transportation Asset Management Guide and is currently attempting to implement the process of Asset Management into its every-day business processes and decision-making at all levels, and across all functions, of the organization.
  • Non-linear assets such as facilities, fleet, etc. and linear transportation assets such as bridges, culverts and roadways
  • Asset Management draws on the principles of engineering, business management, and economics and makes use of current computer and network technology. For transportation agencies, it provides tools for project and policy decision-making and creates a framework for short- and long-term planning for transportation infrastructure improvements
  • Asset management has come of age because of changes in the transportation environment -Today’s transportation environment is characterized by high user demand, stretched budgets, declining staff resources and a transportation system that is showing the signs of age. changes in public expectations - The public has made significant investments in the construction, maintenance and operation of the Nation’s highway system and expects that Federal, State and local government agencies will be responsible stewards of those investments. Those agencies concur, and they recognize that the public will hold them accountable. extraordinary advances in technology - The advent of increasingly powerful computer systems has made the practice of asset management possible. These computer systems not only put sophisticated analytical tools at a highway staff’s fingertips, but also allow agency officials to perform “what if” analyses that in turn facilitate discussions with other stakeholders.”
  • Decision-making and Resource Allocation - These decisions are the critical allocations of dollars, staff, equipment, materials and other resources to different strategies, programs, projects or asset classes within the organization. Once an Asset Management System is in place, decisions are always based on the results of the proactive analysis of the options and trade-offs and cover all investment areas and focus directly on performance goals and service levels with life cycle performance considerations. Also, customer expectations must be factored into the decision process.
  • Implementation by individual Strategy Start Date
  • Implementation by individual Strategy Start Date
  • Asset Mgmt Implementation Plan

    1. 1. Implementation Plan for Linear Assets
    2. 2. <ul><li>ODOT is responsible for managing billions of dollars in non-linear and linear assets </li></ul><ul><li>Much of our infrastructure is reaching the end of its effective life-cycle </li></ul><ul><li>We have limited resources and many competing needs </li></ul>Background So… what is the strategic approach for managing ODOT assets…
    3. 3. <ul><li>a Systematic, Strategic & Complete Approach </li></ul><ul><li>for Maintaining, Upgrading & Operating </li></ul><ul><li>ODOT’s transportation assets </li></ul>… Asset Management
    4. 4. Construction Operations Maintenance Planning <ul><ul><li>Bridge </li></ul></ul><ul><ul><li>Pavement </li></ul></ul><ul><ul><li>Culverts </li></ul></ul><ul><ul><li>Illumination </li></ul></ul><ul><ul><li>Signals </li></ul></ul><ul><ul><li>ITS </li></ul></ul><ul><ul><li>Signing </li></ul></ul><ul><ul><li>Rail </li></ul></ul><ul><ul><li>Fleet </li></ul></ul><ul><ul><li>Barriers </li></ul></ul><ul><ul><li>Facilities </li></ul></ul><ul><ul><li>Retaining Walls </li></ul></ul><ul><ul><li>Tide Gates </li></ul></ul><ul><ul><li>Right of Way </li></ul></ul>Asset Life Cycle
    5. 5. <ul><li>AASHTO Perspective </li></ul><ul><li>“ Asset Management is a standard for State DOTs and others for making investment decisions and managing the nation’s transportation system. Asset Management should be applied/considered as part of the decision making process at all levels of an organization.” </li></ul><ul><li>FHWA Perspective </li></ul><ul><li>“ Asset management is a business process and a decision-making framework that covers an extended time horizon, draws from economics as well as engineering, and considers a broad range of assets. The asset management approach incorporates the economic assessment of trade-offs among alternative investment options and uses this information to help make cost-effective investment decisions.” </li></ul>
    6. 6. <ul><li>Broad-based looking at the system as a whole </li></ul><ul><li>Objective </li></ul><ul><li>Made using cross-asset trade-off analyses </li></ul><ul><li>Based on life-cycle costs of assets </li></ul><ul><li>Pro-active </li></ul>Using Asset Management, Funding Allocation Decisions Will Be:
    7. 7. <ul><li>ODOT ASSET MANAGEMENT VISION </li></ul>ODOT’s assets are managed strategically by utilizing integrated and systematic data collection, storage, analysis and reporting standards on a broad range of transportation system assets, optimizing funding and life cycle decisions for operations, maintenance and construction business functions.
    8. 8. <ul><li>to put in place the plans, people, processes and products that enable ODOT to implement accepted Asset Management practices in a timely and cost-effective manner; and </li></ul><ul><li>to continually monitor and improve Asset Management implementation over time. </li></ul>Recognizing that Asset Management is a process or methodology that ODOT can use to cost-effectively deliver an efficient, effective, reliable and safe transportation service, the mission of ODOT Asset Management is: We do this so that benefits to ODOT in the areas of accountability, communication, risk management and financial efficiency can be realized. ODOT ASSET MANAGEMENT MISSION
    9. 9. <ul><li>ODOT’s Asset Management Implementation will: </li></ul><ul><li>Use National and International Best Practices </li></ul><ul><li>Build on Existing ODOT Management System Work </li></ul><ul><li>Incorporate Lessons Learned in Region 2 Pilot Project </li></ul><ul><li>Include a High-level Assessment of all ODOT Assets </li></ul><ul><li>Be a Staged Approach Drilling in on a Prioritized List of Assets </li></ul><ul><li>Incorporate Asset Management Principles and Practices Into ODOT Daily Work Function </li></ul><ul><li>Propose a 3 Year Implementation Timeline with Dedicated Resources </li></ul>IMPLEMENTATION PRINCIPLES
    10. 10. <ul><li>Full Time Dedicated Resources/Skill Sets Needed </li></ul><ul><li>Program Manager </li></ul><ul><li>Operation and Policy Analysts </li></ul><ul><li>Business Process Analyst </li></ul><ul><li>Data Analyst </li></ul>Resource Assumptions Appropriate Business Line staff, including IS resources, committed to working as needed on Asset Management items
    11. 11. <ul><li>Goals – Define priority areas </li></ul><ul><li>Objectives – Provide quantifiable targets to achieve goals </li></ul><ul><li>Strategies – Identify specific tactics to reach objective </li></ul><ul><li>Action Items – Describe specific steps to complete strategy </li></ul>IMPLEMENTATION PLAN
    12. 12. <ul><li>KEY AREAS FOR IMPLEMENTATION </li></ul><ul><li>Data Collection </li></ul><ul><ul><li>Trusted, consistent & accurate data is key </li></ul></ul><ul><li>Data Storage </li></ul><ul><ul><li>Need reliable and complete system </li></ul></ul><ul><li>Analysis Software </li></ul><ul><ul><li>Must be able to integrate data and perform cross-asset analysis </li></ul></ul><ul><li>Reporting Software </li></ul><ul><ul><li>Must be automated, flexible & easy to use </li></ul></ul><ul><li>Decision Making Process </li></ul><ul><ul><li>Funding allocation decisions that are broad-based across asset categories using life-cycle approach </li></ul></ul>
    13. 14. <ul><li>GOAL 1 </li></ul><ul><li>A robust Asset Management Data Collection and Storage System that contains corporate data for transportation features and their condition that is consistent, unduplicated, understandable, reliable, accurate, current and owned by the responsible ODOT Business Line. </li></ul>
    14. 15. <ul><li>Identify data currently collected for each asset group </li></ul><ul><li>Create a catalog and data dictionary for each asset group including items such as: </li></ul><ul><ul><li>Definitions </li></ul></ul><ul><ul><li>Frequency of data collection </li></ul></ul><ul><ul><li>Method of data collection e.g. field, video, construction plans, etc. </li></ul></ul><ul><ul><li>Referencing System used e.g. Hwy/MP, GPS, Lat/long, etc. </li></ul></ul><ul><ul><li>Storage & retention processes </li></ul></ul><ul><ul><li>QC/QA </li></ul></ul><ul><li>Determine data required for cross-asset analyses and perform gap analysis </li></ul><ul><li>Develop data quality improvement plans, as needed </li></ul><ul><li>Develop corporate data policy that includes; definitions, collection methods, storage models, reference processes, data sharing agreements, data integration models, etc. </li></ul>Primary Focus of Goal 1 – QUALITY DATA
    15. 16. <ul><li>GOAL 2 </li></ul><ul><li>An automated, flexible and complete Asset Management Data Reporting System that performs cross-asset analysis and monitors the inventory, condition and performance of assets within ODOT’s jurisdiction. </li></ul>
    16. 17. <ul><li>Identify analytical and reporting tools and software used by each asset group </li></ul><ul><ul><li>Software capabilities, use and decisions supported </li></ul></ul><ul><ul><li>Document life-cycle models, deterioration & inflation rates used </li></ul></ul><ul><ul><li>Use of condition & performance data </li></ul></ul><ul><ul><li>Project development and scoping support </li></ul></ul><ul><li>Perform gap analysis and develop Improvement Plans, as needed </li></ul><ul><li>Develop an Asset Management Data Analysis & Reporting System </li></ul><ul><ul><li>Perform pilot project using Asset Manager NT/PT or other selected software </li></ul></ul><ul><ul><li>Assess opportunities and develop plan to use existing tools such as TransGIS, TransViewer, etc. </li></ul></ul><ul><li>Develop and implement a corporate data analysis and reporting policy </li></ul><ul><li>Develop Annual Status Report for each asset group </li></ul>Primary Focus of Goal 2 – DATA ANALYSIS & REPORTING
    17. 18. <ul><li>GOAL 3 </li></ul><ul><li>Implement a decision process so that funding allocation decisions are broad-based across various asset categories and that focuses on life-cycle management of ODOT assets. </li></ul>
    18. 19. <ul><li>Assessment of current ODOT decision processes </li></ul><ul><li>Perform gap analysis and develop a system wide decision model </li></ul><ul><li>Develop and implement a Communication Plan </li></ul><ul><li>Develop and implement a Training Plan </li></ul><ul><li>Develop and implement key performance measures to support life-cycle cost, performance-based decision approach </li></ul><ul><li>Incorporate language supporting the development and implementation of Asset Management into core ODOT documents </li></ul><ul><ul><li>Core corporate documents </li></ul></ul><ul><ul><li>Position descriptions </li></ul></ul>Primary Focus of Goal 3 – DECISION PROCESS
    19. 20. <ul><li>NEXT STEPS </li></ul><ul><li>Complete Region 2 Pilot Project </li></ul><ul><li>Complete an Implementation Plan that contains: </li></ul><ul><ul><li>Specific strategies & action steps </li></ul></ul><ul><ul><li>Assessment of timelines </li></ul></ul><ul><ul><li>Refinement of resource needs </li></ul></ul><ul><li>Ramp up communication </li></ul><ul><ul><li>Presentations to Central and Regional Teams </li></ul></ul><ul><ul><li>Use of tools such as Website, Brochure & Fact Sheet </li></ul></ul>
    20. 21. DRAFT Implementation Chart (by Start Date)
    21. 22. DRAFT Implementation Chart (by Start Date)
    22. 23. FOR MORE INFORMATION <ul><li>Strategic Plan </li></ul><ul><li>Communication Plan </li></ul><ul><li>Implementation Plan </li></ul><ul><li>Brochure </li></ul><ul><li>Fact Sheet </li></ul><ul><li>ODOT Asset Management Website </li></ul><ul><li> </li></ul><ul><li>FHWA Office of Asset Management Website </li></ul><ul><li>http:// </li></ul><ul><li>AASHTO Transportation Asset Management Today Website </li></ul><ul><li> </li></ul>