Asset Management - The Scalable Solution


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Asset Management - The Scalable Solution

  1. 2. IV.1 Asset Management The Scaleable Solution
  2. 3. Asset Management The Scaleable Solution Bob Dickey Strategist CIBER, Inc. Chicago, Illinois
  3. 4. CIBER <ul><li>CIBER builds, integrates and supports </li></ul><ul><li>mission-critical business applications. </li></ul>We build new applications and implement market-leading software packages quickly and with high quality. Build We integrate applications and design enterprise architectures to leverage IT investments and extend application functionality. Integrate We manage and maintain applications to improve service levels and lower production support costs. Support
  4. 5. Agenda <ul><li>Introduction </li></ul><ul><li>The Digital Hospital Vision </li></ul><ul><li>Enabling Technology </li></ul><ul><li>Why Asset Management? </li></ul><ul><li>Scaleable Strategy </li></ul><ul><li>Summary </li></ul>
  5. 6. The Never-ending Challenge <ul><li>Continually improve the quality of patient care delivered …. </li></ul><ul><li>While at the same time, reducing the total cost of delivery </li></ul>
  6. 7. <ul><li>“ Earlier this year, American Biomedical Group, Inc. …… wrapped up a six-month, $500,000 RFID pilot project at Vanderbilt Children’s Hospital in Nashville, TN. The hospital’s pediatric critical care unit had been plagued by equipment that accidentally wound up in other parts of the facility, or just disappeared. In the early stages of the project, ABGI determined that less than 50% of the floor’s assets were actually on the floor at any given time”. </li></ul>
  7. 8. The Never-ending Challenge <ul><li>Continually improve the quality of patient care delivered …. </li></ul><ul><li>While at the same time, reducing the total cost of delivery </li></ul>
  8. 9. The Digital Hospital Vision
  9. 10. Enabling Technology <ul><li>Bar Codes </li></ul><ul><li>RFID </li></ul><ul><ul><li>Passive </li></ul></ul><ul><ul><li>Active </li></ul></ul><ul><li>WiFi </li></ul><ul><li>Mobile Computing Devices </li></ul>Tag Reader Antenna Current System
  10. 11. The Software Side Real time data “ Static” data Middleware Data management Application integration Process management Packaged content Scaleability
  11. 12. Asset Tracking-Why Start Here? <ul><li>Measurable ROI </li></ul><ul><li>Scalable building blocks </li></ul><ul><li>Technology available </li></ul><ul><li>Evolutionary process change </li></ul><ul><ul><ul><ul><ul><li>“ RFID will continue to make inroads into healthcare via track-and-trace solutions, first as asset and inventory management tools, then gravitating toward personnel, patient and clinical monitoring devices”.  </li></ul></ul></ul></ul></ul><ul><ul><ul><ul><ul><li>Rick Krohn – President, Healthsense, Inc. </li></ul></ul></ul></ul></ul>
  12. 13. Finding the ROI <ul><li>Hard Benefits </li></ul><ul><ul><li>Loss prevention </li></ul></ul><ul><ul><li>Inventory reduction </li></ul></ul><ul><ul><li>Compliance </li></ul></ul><ul><ul><li>Increased utilization of staff and assets </li></ul></ul><ul><ul><li>Reduced rental fees </li></ul></ul>
  13. 14. <ul><ul><li>“… .nursing, support services and Biomed specialists combined total of 7,760 minutes per month spent in searching for lost mobile equipment.  This translated to over $4,000/day or $1,460,000 per year of lost productivity”.  Gary Bayston, Manager of Biomed Engineering, Rockford Memorial Hospital. (note: this is a 376 bed facility). </li></ul></ul><ul><li> (reported in NETWORKWORLD). </li></ul>
  14. 15. Finding the ROI <ul><li>Benefits </li></ul><ul><ul><li>More responsive patient care </li></ul></ul><ul><ul><li>Medical staff satisfaction & retention </li></ul></ul><ul><ul><li>Security </li></ul></ul>
  15. 16. Multi-directional Scaling <ul><li>Breadth </li></ul><ul><ul><li>Scope of coverage </li></ul></ul><ul><ul><ul><li>Assets </li></ul></ul></ul><ul><ul><ul><li>Location </li></ul></ul></ul><ul><ul><ul><li>Granularity </li></ul></ul></ul><ul><ul><li>Depth </li></ul></ul><ul><ul><ul><li>Application of information </li></ul></ul></ul><ul><ul><ul><li>Integration with other business systems </li></ul></ul></ul>
  16. 17. Find and Track Maintenance Management Life cycle Management Staff Integration Patient Integration Billing Integration
  17. 18. Find and Track
  18. 19. Find and Track
  19. 20. Find and Track
  20. 21. Find and Track <ul><li>Where is it? </li></ul><ul><li>Where is the closest piece of equipment I need? </li></ul><ul><li>Where can I find a piece of equipment? </li></ul><ul><li>Where was its last location? History? Utilization? </li></ul><ul><li>When is the last time a piece of equipment was calibrated, and where can I find it? </li></ul><ul><li>How many of each type of equipment are out there and where are they? </li></ul><ul><li>What’s on the 3 rd floor? </li></ul><ul><li>The rental company wants their pumps back… </li></ul>
  21. 22. Maintenance Management Maintenance Schedule When What How Maintenance History Who When What
  22. 23. GAO Report <ul><li>“ The property control databases for the 6 medical centers we visited contained incorrect or incomplete information …….. As a result, we were unable to select a statistical sample…..Instead, we performed a case study of 100 property items selected from each location’s property control record.  Of the 600 items that we selected….property officials were only able to locate 201….”. </li></ul>
  23. 24. Asset Tracking Visibility of all tagged assets available with real-time data on location, status and service levels.
  24. 25. Work Orders Specific tasks can be created to deliver, retrieve or service a SPECIFIC asset. If specified, employees will receive the current location of the specific asset as part of their workflow task. Asset location information is continually auto-tracked if tagged.
  25. 26. Life-cycle Management <ul><li>RFID/Location Management </li></ul><ul><li>Enhaced Utilization ALU </li></ul><ul><li>Availability Tracking </li></ul><ul><li>Device based Service Requests </li></ul>Comprehensive Reporting Information Management Safety and Incident Management <ul><li>Safety Management </li></ul><ul><li>Web-based incident reporting </li></ul><ul><li>Safety orders and tracking </li></ul><ul><li>Hazard/Recall management </li></ul><ul><li>Statement of Conditions </li></ul><ul><li>Plan for improvement reporting </li></ul>Planning Budgeting ERP <ul><li>Customized Interfaces </li></ul><ul><li>WO System Requisitions to/from Purchase Orders </li></ul><ul><li>Invoice Generation from WO System Data </li></ul><ul><li>Link to capital planning and budgeting </li></ul>Location Data Asset Manager <ul><li>CMMS </li></ul><ul><li>Equipment & Service Mgmt </li></ul><ul><li>Worker/Vendor Management PM Scheduling & Procedures </li></ul><ul><li>Contract/T & M Management </li></ul><ul><li>Parts Inventory & Requisitions </li></ul><ul><li>medTester & Ansur Interfaces </li></ul><ul><li>PDA & Laptop Mobility </li></ul>Service Center Manager <ul><li>Service Center Manager </li></ul><ul><li>Web-based service requests </li></ul><ul><li>Skill assign/Auto escalation </li></ul><ul><li>Global dispatching/dashboard </li></ul><ul><li>Worker receipt notification </li></ul><ul><li>User asset & work order viewing </li></ul>Asset Logistics and Utilization <ul><li>Logistics and Utilization </li></ul><ul><li>Web Requests for Mobile Assets </li></ul><ul><li>Comprehensive Mgmt of Mobile Assets </li></ul><ul><li>Enhanced Rental/Lease Mgmt & Billing </li></ul><ul><li>Patient Use Billing (ADT) </li></ul>Aggregated Enterprise Data Decision Engine <ul><li>Business Intelligence </li></ul><ul><li>Web-based Enterprise </li></ul><ul><li>Multi-dimension Reporting </li></ul><ul><li>Drag & Drop Cube Browser </li></ul><ul><li>Dashboard Monitoring </li></ul><ul><li>Trending of Strategic Data </li></ul>Capital Management
  26. 27. Life-cycle Management Dashboard
  27. 28. Where to Start Gather Requirements and Strategize Determine Technology Install & Test Execution Site Survey Process Review Complete Requirement Definition Technology Selection System Design Technology Procurement Integrate Components System Testing Install System Cutover Support Integration Testing Document Benefits
  28. 29. Summary <ul><li>Healthcare identified as a key market for RFID/WiFi </li></ul><ul><li>Asset tracking ideal entry point </li></ul><ul><li>Deployment and ROI scaleable </li></ul><ul><li>Opportunity for integration across business and medical care delivery systems – drives </li></ul><ul><li>The digital hospital </li></ul>