Asset Management

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  • Note that this presentation is being made by the Auditor-Controller’s Office Payroll Division
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  • Asset Management

    1. 1. PeopleSoft Asset Management (AM) Hank Johnson Supervising Accountant Internal Audits – Specialized Accounting Capital Assets
    2. 2. PeopleSoft Asset Management (AM) <ul><li>Adding Assets </li></ul><ul><li>Depreciation Calculation </li></ul>
    3. 3. PeopleSoft Asset Management (AM) <ul><li>Adding Assets </li></ul><ul><li>- Manual Method </li></ul><ul><li>- Interface Method </li></ul><ul><li>- Advantages vs. Disadvantages </li></ul>
    4. 4. PeopleSoft Asset Management (AM) <ul><li>Manual Method </li></ul><ul><ul><li>Capital Leases </li></ul></ul><ul><ul><li>Constructed Assets </li></ul></ul><ul><ul><li>Donated Assets </li></ul></ul><ul><li>Interface Method </li></ul><ul><ul><li>Purchased Assets </li></ul></ul><ul><ul><li>Non-Capital Assets </li></ul></ul>
    5. 5. PeopleSoft Asset Management <ul><ul><ul><li>Interface Method (Continued) </li></ul></ul></ul><ul><ul><ul><ul><li>Identify Capital Asset at Requisition, Purchase Order or AP Voucher </li></ul></ul></ul></ul><ul><ul><ul><ul><li>AP Voucher is the best business practice </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Easy as 1-2-3 </li></ul></ul></ul></ul>
    6. 6. PeopleSoft Asset Management <ul><li>Interface Method (Continued) </li></ul><ul><ul><li>Step 1 </li></ul></ul><ul><ul><li>Mark Asset Check Box and select Profile ID on AP Voucher </li></ul></ul>
    7. 7. PeopleSoft Asset Management
    8. 8. PeopleSoft Asset Management
    9. 9. PeopleSoft Asset Management <ul><li>Interface Method (Continued) </li></ul><ul><ul><li>Step 2 </li></ul></ul><ul><ul><li>Mark Auto Approve Status Check Box </li></ul></ul>
    10. 10. PeopleSoft Asset Management
    11. 11. PeopleSoft Asset Management
    12. 12. PeopleSoft Asset Management
    13. 13. PeopleSoft Asset Management
    14. 14. PeopleSoft Asset Management
    15. 15. PeopleSoft Asset Management
    16. 16. PeopleSoft Asset Management
    17. 17. PeopleSoft Asset Management
    18. 18. PeopleSoft Asset Management <ul><li>Interface Method (Continued) </li></ul><ul><ul><li>Step 3 </li></ul></ul><ul><ul><li>Change Useful Life and Save </li></ul></ul>
    19. 20. PeopleSoft Asset Management <ul><li>Interface Method (Continued) </li></ul><ul><li>Easy as 1-2-3 </li></ul>
    20. 21. PeopleSoft Asset Management <ul><li>Interface Method (Continued) </li></ul><ul><ul><li>Advantages </li></ul></ul><ul><ul><li>Disadvantages </li></ul></ul>
    21. 22. PeopleSoft Asset Management <ul><li>Advantages </li></ul><ul><ul><li>Eliminates double entry </li></ul></ul><ul><ul><li>Minimizes keying errors </li></ul></ul><ul><ul><li>Provides Audit Trail </li></ul></ul><ul><ul><li>Updates the General Ledger in a more timely fashion </li></ul></ul><ul><ul><li>Allows Capital Asset Payments to process in a timely manner </li></ul></ul>
    22. 23. PeopleSoft Asset Management <ul><li>Disadvantages </li></ul><ul><ul><li>None </li></ul></ul>
    23. 24. PeopleSoft Asset Management (AM) <ul><li>Depreciation Calculation </li></ul><ul><li>- Calculated Monthly </li></ul><ul><li>- Journal Generated to GL </li></ul><ul><li>- Supplemental Ledgers </li></ul><ul><li>GOV_AC_GRP (Governmental Fund) </li></ul><ul><li>PROP_CP_AS (Proprietary Fund) </li></ul>
    24. 25. Questions ? ? ? ? ? ? ? ? ? ?
    25. 26. The End

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