New ques(ons and sustainability in Collec(ons Care or
Websites, List-‐serves and groups: h6p://museumpests.web.zaks.com/ -‐ This site is divided into four main sec@ons (preven@on, monitoring, iden@ﬁca@on, treatment) expanding on the main elements listed above which are necessary in developing, implemen@ng and managing an IPM plan for your ins@tu@on – whatever your collec@on type. h6p://www.nps.gov/museum/publica@ons/conserveogram/ cons_toc.html -‐ They are short, focused leaﬂets about caring for museum objects, published in loose-‐leaf format. New topics are added as needed and out-‐of-‐date issues are revised or deleted. Semiannual supplements will be issued for an indeterminate period. h6p://www.spnhc.org/ -‐ Society for the preserva@on of Natural History Collec@ons (SPNHC) is an interna@onal organiza@on devoted to the preserva@on, conserva@on and management of natural history collec@ons. h6p://www.aam-‐us.org/ -‐ "The American Associa@on of Museums’ mission is to strengthen museums through leadership, advocacy, collabora@on and service.” ***Other resources I use: RCAAM, NHColl, Museumpest.net, Linkedln AAM discussion group, MCN-‐L, blogs, etc……..
Websites, list-‐serves and groups cont’d h6p://www.minnesotamuseums.org/ -‐ Minnesota Associa@on of Museums (MAM) The Minnesota Associa@on of Museums provides a forum for individuals who work in and with museums throughout the state. h6p://email@example.com/c2c/ -‐ The free Connec@ng to Collec@ons Webinar series featured six live online sessions. The Ins@tute of Museum and Library Services (IMLS), in partnership with Heritage Preserva@on and the American Associa@on for State and Local History (AASLH), presented a webinar series based on the na@onal ini@a@ve Connec&ng to Collec&ons: A Call to Ac&on. These six webinars are free of charge to staﬀ of museums, libraries, and archives who seek to enhance collec@ons care at their ins@tu@ons. This site runs the archived sessions! h6p://www.midwestmuseums.org/ -‐ The Associa@on of Midwest Museums (AMM) is an organiza@on that provides resources to museums and cultural ins@tu@ons and services to museum professionals in an eight-‐state region in the Midwest, including Illinois, Indiana, Iowa, Michigan, Minnesota, Missouri, Ohio, and Wisconsin.
Fiduciary Responsibili@es In Prac@ce 1. Maintain the highest legal, ethical, and professional standards 2. Establish plans, policies, and procedures to guide opera@ons 3. Delegate authority through policy and procedure What’s the diﬀerence between plans, policies, and procedures? Plans Policies Procedures • Specific goals • General guidelines to • Detailed methodology for • Rationale regulate activities performing activities • How they will be achieved • Ethical and professional • Protocols to follow when • Who will implement standards for exercising implementing policy • When will it happen good judgment • Succinct directions to • What will it cost • Delegate authority for accomplish a specific task • Time-limited implementation • Step-by-step “how to” • Approved by governing • Not inherently time-limited • Approved at the staff level authority • Approved by governing authority
What is Collec@ons Planning? “Collec@ons planning is the process of crea@ng a plan that guides the content of the collec@ons and leads staﬀ in a coordinated and uniform direc@on over a period of years to reﬁne and expand the value of the collec@ons in a predetermined way. By crea@ng a plan, a museum seeks to gain intellectual control over collec@ons, ensure that the collec@ons support the mission of the museum, reinforce its interpreta@on and research ac@vi@es, and ensure adequate resources for collec@ons acquisi@on and care” (AAM web site).
Why Collec@ons Planning? “The Accredita@on Commission has iden@ﬁed a pa6ern of recurring problems connected to collec@ons stewardship and ins@tu@onal planning: insuﬃcient resources to support collec@ons; collec@ons unrelated to the ins@tu@on’s mission; and a lack of integra@on between planning for collec@ons, interpreta@on, and facili@es” Gardner & Merri6 (2002) Museum News.
Collec@on Policy “A detailed wri9en statement that explains why a museum is in opera(on and how it goes about its business. The policy ar(culates the professional standards regarding objects leC in its care and serves as a guide for the staﬀ and as a source of informa(on for the public.” Malaro (1998) A Legal Primer on Managing Museum Collec3ons. Covers broad range of collec@on related topics: scope of collec@ons, acquisi@on, accession, deaccession, intellectual control, preserva@on, security, use of collec@on, collec@on ethics, loan, insurance, rights and reproduc@on, abandoned property, and cultural sensi@vity and repatria@on. Why Develop a Collec@on Policy?...besides ﬁduciary accountability
Contents of a Collec@on Policy • Introduc@on • Standards of Conduct and Ethics • Scope of Collec@ons • Acquisi@ons and Accessions • Deaccessions • U@liza@on of Collec@ons • Abandoned Property • Care of Collec@ons • Repatria@on and Management of Culturally Sensi@ve Material • Loans • Insurance • Authoriza@on Note: SMM Collec@ons Policy sec@on on deaccessioning is a part of “ Things GREAT and SMALL -‐ Collec@ons Management Policies” by John E. Simmons Chapter 8 pages 61-‐62
Things that work for me….. Numbering, accessions and paper product: keep it simple but complete and legible! Using volunteers with collec@ons work: it usually is a good thing Collec@ons Plan – even a rough drao is a good idea for SO many reasons Priori@es – how to decide or can you? Caring for collec@ons now and for the future – think farther out Electronic material coming in to support collec@ons – ACK!!!!! Your best defense is a good oﬀense – by that I mean taking the @me to have policies and procedures in place Thanks for listening………
Constraints • Large lobby windows • Basement collec(on storage area • Limited collec(on space • Limited staﬀ & budget
Large Lobby Windows • Installed UV ﬁlters • We try not to display sensi(ve materials
Center Hall Gallery – Light spills from lobby windows into galleries • Closely monitor light levels • Rotate items on display Purchased light • Use facsimiles when possible meter through a grant from MN Valley Electric Coopera3ve
For exhibits, we… • create body forms out of ethafoam, poly & stockine9e, • paint/prime exposed wood • adjust light cans (using a light meter) • Secure collec(on items, in cases, encapsulate • monitor items and rotate as needed…
Collec3on Storage Area Florescent Lights Overhead water pipes Furnace vent Damp wall Cramped shelving Wood Flooring Four HVAC furnaces
Landscaped to mi(gate water inﬁltera(on Organized – in PastPerfect Dehumidiﬁer Ethafoam buﬀer Raised 4” oﬀ cement ﬂoor Sump pump Locked collec(on cages
Limited Collec3on Space Curator’s Oﬃce -‐ Store sensi(ve collec(on items including paper items, nega(ves, photographs… -‐ House collec(on paperwork ﬁles
• Organize limited space • Hang items • Use stairwell
Limited Staﬀ & Budget Volunteers – Go8a LOVE ‘em • Inventory boxes • Repack items • Sew muslin bags for oversized tex(les • Sew in labels, … • Work on speciﬁc projects in depth (ex: digi3ze oral history tapes, enter informa3on into PastPerfect, organize deed of giGs & related paperwork)
We write grants, and seek sponsorships and dona@ons to purchase archival supplies, light meter, hobos and various other items related to collec@ons care.
Conserva@on Supply Sources Acid-‐free @ssue paper: • Conserva@on Resources, 4432 Port Royal Rd., Springﬁeld, VA 22151, 800-‐634-‐6932, firstname.lastname@example.org • Light Impressions, PO Box 787, Brea, CA 92822-‐0787, 800-‐828-‐6216, email@example.com • Talas, 20 West 20th Street, 5th Floor, New York, NY 10011, 212-‐219-‐0770, www.talas-‐nyc.com • University Products, 517 Main St., PO Box 101, Holyoke, MA 01041-‐0101, 800-‐628-‐1912, www.universityproducts.com Unbleached, unsized muslin: • TestFabrics, Inc., 415 Delaware Ave., Po Box 26, West Pi6ston, PA 18643, 570-‐603-‐0432, www.tesxabrics.com Acid-‐free tex@le storage boxes: • Conserva@on Resources, 4432 Port Royal Rd., Springﬁeld, VA 22151, 800-‐634-‐6932, firstname.lastname@example.org • Light Impressions, PO Box 787, Brea, CA 92822-‐0787, 800-‐828-‐6216, email@example.com • MuseuM Services Corpora@on, 385 Bridgepoint Drive, South Saint Paul, MN 55075, 800-‐672-‐8954, 651-‐450-‐8954, firstname.lastname@example.org • University Products, 517 Main St., PO Box 101, Holyoke, MA 01041-‐0101, 800-‐628-‐1912, www.universityproducts.com
Tex@le and Conserva@on Related Websites: • www.conserva@on-‐us.org -‐ American Ins@tute for Conserva@on of Historic & Ar@s@c Works • www.americanquilter.com -‐ American Quilter’s Society • www.cci-‐icc.gc.ca -‐ Canadian Conserva@on Ins@tute • email@example.com -‐ Canadian Conserva@on Ins@tute, Preserving My Heritage • www.nps.gov/hfc -‐ Harpers Ferry Center • Midwest Regional Conserva@on Guild • www.seregistrars.org/Tools.html -‐ Southeastern Registrars Associa@on
Tex@le Care Bibliography • Alig, D. and H. Mailand, Preserving Tex&le: a guide for the nonspecialist. Indianapolis, IN: Indianapolis Museum of Art, 1999. • Emery, I. The Primary Structure of Fabrics: an illustrated classiﬁca&on. London, Thames & Hudson, 1994 • Perry, D., et al. Iden&ﬁca&on of Tex&le Materials. Manchester, UK: The Tex@le Ins@tute, 1985. • Sullivan, Brigid. Guidelines for Furnishings Maintenance and Protec&on. Harpers Ferry Center: U.S. Department of the Interior, 1991.
Thanks for coming and listening… Ques@ons or comments?