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Discussion: 5 Process Failures in Asset
Management
E-ISG Asset Intelligence (www.e-isg.com)
March, 2016
2
Webinar Protocols
 Please mute your phone during the presentation
 Or turn off the speaker on your computer
 We will ...
3
Alex Barenblitt
MBA, CPPM, CF
National Property Management
Association
Speakers
Richard Wilson
Vice President
Asset Mana...
5 Process Failures in Asset
Management
 Incomplete/Inadequate/Incorrect Records
 Failure to Communicate
 Asset Misplace...
How To Address Process Failures
 Incomplete/Inadequate/Incorrect Records
 Awareness of FAR 52.245-1 and Established Prop...
How To Address Process Failures …Continued
 Unauthorized/Unapproved Asset Use
 Affix Easily Identifiable (Contract/Proje...
Fast Track Improvement:
“Partner” with an Asset Management Solution Provider
 Off-the-shelf FAR/DFARS/DCMA Compliant Syst...
Cost Savings from an Asset
Management System…
Before the system After the system
Maintaining
Property/Asset Records
Averag...
Cost Avoidance from an Asset
Management system…
 Not have to look for asset history record
 Not have to respond to “CAR”...
For Questions
 Email us at Richard.Wilson@e-isg.com
 Call Directly at 443-708-4215
 Visit www.e-isg.com
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5 Process Failures in Managing Government Property

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There are 5 areas that are prone to process failures in managing Government Property and how to mitigate the risks

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5 Process Failures in Managing Government Property

  1. 1. Discussion: 5 Process Failures in Asset Management E-ISG Asset Intelligence (www.e-isg.com) March, 2016
  2. 2. 2 Webinar Protocols  Please mute your phone during the presentation  Or turn off the speaker on your computer  We will open for questions later. Unmute when you ask the question.
  3. 3. 3 Alex Barenblitt MBA, CPPM, CF National Property Management Association Speakers Richard Wilson Vice President Asset Management Solutions E-ISG Asset Intelligence
  4. 4. 5 Process Failures in Asset Management  Incomplete/Inadequate/Incorrect Records  Failure to Communicate  Asset Misplacement  Unauthorized/Unapproved Asset Use  Inadequate Understanding of Contract Terms, Regulations
  5. 5. How To Address Process Failures  Incomplete/Inadequate/Incorrect Records  Awareness of FAR 52.245-1 and Established Property Plan  Centralized Asset Management System  Proper Tools to Record Data Efficiently  Failure to Communicate  Web Based System of Record  Easy Access to Reporting  Departmental Understanding of Role in Property Plan  Asset Misplacement  Use Efficient Location Tracking Technology: e.g. Barcode, RFID, Handheld Devices, Mobile App  Optimize Physical Inventory Process
  6. 6. How To Address Process Failures …Continued  Unauthorized/Unapproved Asset Use  Affix Easily Identifiable (Contract/Project) Labels to Item/Bin  Employ Simple Check In/Out Procedure  Inadequate Understanding of Contract Terms, Regulations  Seek Clarification from Contract Officer and Colleagues in Industry (e.g. NPMA, NCMA)  Utilize Structured Workflows and Data Entry Forms in Asset System of Record
  7. 7. Fast Track Improvement: “Partner” with an Asset Management Solution Provider  Off-the-shelf FAR/DFARS/DCMA Compliant System  All-Inclusive and Pre-Integrated Government Property Management Tools  System and Asset Management Best Practice Expertise  Access to Cutting Edge Asset Management Technology
  8. 8. Cost Savings from an Asset Management System… Before the system After the system Maintaining Property/Asset Records Average 10 hours/month After the initial clean up and data import, maintaining data takes minutes, not hours Filing DD1149 forms 1 hour per form (according to DCMA) (assume 10 forms/month) A few minutes (5 – 10) minutes per form Look for equipment and other assets On average, a business spent 8 hours per month on locating missing assets The system should keep record of what, where, who of assets Total 28 hours/month = 336 hrs /year =$20,160 /Year (assume $60/hour) 8 hours/month = 96 hrs/ Year = $5,760 /Year Assume $60/hour) Annual Saving >$14,400
  9. 9. Cost Avoidance from an Asset Management system…  Not have to look for asset history record  Not have to respond to “CAR”  Not to have payment withheld  “Property Management is not a problem, until it is a problem”
  10. 10. For Questions  Email us at Richard.Wilson@e-isg.com  Call Directly at 443-708-4215  Visit www.e-isg.com

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