Welcome to NSPS Fundamentals

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Welcome to NSPS Fundamentals

  1. 1. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Department of Defense Classification Fundamentals of NSPS The final regulations contain the following sections. National Security Select one for moreOverview of the Final Enabling An information. Pay and Pay Personnel System Regulations Administration Performance Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit http://www.cpms.osd.mil/nsps Acronym List
  2. 2. Fall 2005 Welcome to the Fundamentals of NSPS Final Enabling Regulations In October 2005, DoD published the final enabling regulations for the National Security Personnel System (NSPS) in the Federal Register. The regulations take into account the comments by civilian employees and their labor representatives, management, and many others. To help you understand the regulations, the NSPS Program Executive Office (PEO) created this presentation, “Fundamentals of NSPS.” Note regarding the specificity of the regulations: Many parts of the regulations remain relatively general in nature and expressly provide for the Department to develop implementing issuances to carry out the policies established in accordance with NSPS. Click here to continue…
  3. 3. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Getting Started General Provisions Fundamentals of NSPS presents the final NSPS regulations in Classification an accessible, easy-to-understand format, and summarizes Pay and Pay every section of the NSPS regulations. Administration It also provides a glossary and acronym list so you can better Performance understand the system. Topics are categorized by regulation Management subpart. Staffing and For each subpart, you can review: Employment • Analysis of the regulation Workforce Shaping • Knowledge checks to test your understanding Adverse Actions The analyses pages provide links to the sections of the Appeals regulation as published in the Federal Register. Labor-Management Adverse Actions, Appeals and Labor Management Relations Relations enjoined in AFGE v. Rumsfeld Exit Click a topic to begin! Definitions Acronym List
  4. 4. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions General Provisions Classification The final regulations contain the following sections. Select one for more information. Pay and Pay Administration • Purpose • Eligibility and Coverage Performance Management • Scope of Authority • Coordination with OPM Staffing and • Continuing Collaboration (with employee representatives) Employment • Relationship to Other Provisions Workforce Shaping • Program Evaluation Adverse Actions Appeals Labor-Management Relations Exit General Provisions Acronym List Definitions
  5. 5. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Purpose Classification (9901.101) Pay and Pay The purpose of the regulations is to establish NSPS as the new Administration human resources management system, which includes a new Performance appeals process. NSPS also includes a new labor relations Management system for DoD. The regulations are based on guiding principles Staffing and and key performance parameters set by DoD and OPM Employment leadership. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit General General Eligibility & Provisions Acronym List Provisions Coverage Definitions Menu
  6. 6. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Eligibility and Coverage Classification (9901.102) Pay and Pay All civilian employees are eligible for coverage, except to the Administration extent specifically prohibited by law. A summary chart displaying Performance some of the major categories of employees that are eligible or not Management eligible for coverage under NSPS systems is available. Staffing and Employment Note: Each subcategory of the regulations contains a “coverage” Workforce Shaping section that provides specific coverage details. (continued) Adverse Actions Appeals Labor-Management Relations Exit Eligibility & General Coverage, Provisions Acronym List Purpose P. 2 Definitions
  7. 7. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Eligibility and Coverage (continued) Classification (9901.102) Pay and Pay Administration The Secretary, at his or her discretion, may: • Bring employees into NSPS at any time (including those under Performance discretionary personnel systems (title 10) under certain Management conditions). Staffing and • Establish or change an effective date for applying the NSPS Employment Labor Relations System to all eligible employees (including Workforce Shaping laboratory demonstration projects, non-appropriated fund Adverse Actions employees, and prevailing rate employees). (continued) Appeals Labor-Management Relations Exit Eligibility & Eligibility & General Coverage, Coverage, Provisions Acronym List P. 1 P. 3 Definitions
  8. 8. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Eligibility and Coverage (continued) Classification (9901.102) Pay and Pay Any new classification, pay, or performance management system Administration covering the Senior Executive Service (SES) will conform to OPM Performance government-wide policies and procedures. If the Secretary brings Management SES into NSPS under rules substantially different from Staffing and government-wide policies, DoD and OPM must issue jointly Employment prescribed regulations setting new rules. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit General Eligibility & Scope of Provisions Acronym List Coverage, Authority Definitions P. 2
  9. 9. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Scope of Authority Classification (9901.104) Pay and Pay The authority for implementing NSPS is 5 U.S.C. 9902 (title 5). Administration The NSPS regulations may waive or modify certain chapters of Performance title 5, including: Management • Chapter 31, 33, and 35 (staffing, employment, and workforce shaping) • Chapter 43 (performance appraisal systems) Staffing and Employment • Chapter 51 (General Schedule job classification) • Chapter 53 (pay for General Schedule employees, pay and job grading Workforce Shaping for Federal Wage System (FWS) employees, and pay for certain other employees) Adverse Actions • Subchapter V of chapter 55 (premium pay), except section 5545b Appeals (firefighter pay) • Chapter 71 (labor relations, authorized by section 9902(m)) Labor-Management • Chapter 75 (adverse actions) Relations • Chapter 77 (appeal of adverse actions and certain other actions) Exit General Eligibility & Coordination Provisions Acronym List Coverage, with OPM Definitions P. 3
  10. 10. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Coordination with OPM Classification (9901.105) Pay and Pay DoD will coordinate with OPM prior to establishing or modifying Administration aspects of the NSPS classification system, compensation system, Performance appointing authorities, and examining procedures and before Management establishing or administrating a workforce shaping system. The Staffing and Secretary will coordinate with the Director when making the Employment determination that NSPS meets the criteria set in title 5 of the U.S. Workforce Shaping Code. Adverse Actions When the Secretary proposes an action requiring coordination, the Secretary will allow the Director time to comment, consider the Appeals Director’s comments, and provide notice of implementation of the Labor-Management action before any final determination is made. Relations Exit General Scope of Continuing Provisions Acronym List Authority Collaboration Definitions
  11. 11. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Continuing Collaboration Classification (9901.106) Pay and Pay DoD will include labor unions in further development and/or Administration adjustment of NSPS, including development of internal Performance implementing issuances. Management The unions will have the opportunity to meet and discuss their Staffing and views and recommendations with DoD officials. DoD will Employment determine the timelines and terms for the meetings. Workforce Shaping (continued) Adverse Actions Appeals Labor-Management Relations Exit General Continuing Coordination Provisions Acronym List Collaboration, with OPM Definitions P.2
  12. 12. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Continuing Collaboration (continued) Classification (9901.106) Pay and Pay Written comments and/or recommendations from the unions will Administration be part of the record and will be considered before a final decision Performance is made. Management This is the exclusive procedure for labor union representative Staffing and participation in the development or adjustment of the implementing Employment issuances. This is NOT a bargaining process. The Secretary, Workforce Shaping Deputy Secretary, Principal Staff Assistants, or Secretaries of the Adverse Actions Military Departments reserve the right to determine content of any implementing issuances. Appeals Labor-Management Relations Exit General Continuing Relationship to Provisions Acronym List Collaboration, Other Definitions P.1 Provisions
  13. 13. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Relationship to Other Provisions Classification (9901.107) Pay and Pay These regulations must be recognized as a means to promote Administration swift, effective day-to-day accomplishment of the DoD mission. Performance DoD and OPM interpretation of these regulations must be Management accorded great deference in proceeding before third parties. Staffing and NSPS employees will be covered under the waived, modified, or Employment replaced chapters for the purpose of other laws outside those chapters, except as specifically provided in the NSPS regulations Workforce Shaping or in implementing issuances. Adverse Actions Certain law-enforcement officer special base rates and geographic Appeals adjustments do not apply to employees covered by the NSPS classification and pay system. Labor-Management Relations (continued) Exit Relationship General Continuing to Other Collaboration, Provisions, Provisions Acronym List P.2 P. 2 Definitions
  14. 14. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Relationship to Other Provisions (continued) Classification (9901.107) Pay and Pay Nothing in NSPS waives or modifies employment discrimination Administration laws under the Equal Employment Opportunity Commission Performance (EEOC). Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Relationship General to Other Program Provisions Acronym List Provisions, Evaluation Definitions P.1
  15. 15. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Menu General Provisions Program Evaluation Classification (9901.108) Pay and Pay The Secretary will evaluate NSPS regulations and implementation. Administration Employee representatives will have a role in this evaluation Performance process. Note that nothing in the regulations prevents evaluations Management of NSPS by other appropriate organizations, such as the Merit Staffing and Systems Protection Board or the Government Accountability Employment Office. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Relationship General to Other Knowledge Provisions Acronym List Provisions, Checks Definitions P.2
  16. 16. Fundamentals of NSPS General Provisions—Knowledge Check 1 Click the appropriate answer: The NSPS regulations completely replace title 5. a) True b) False Program Knowledge Evaluation Check 2
  17. 17. Fundamentals of NSPS General Provisions—Knowledge Check 2 Click the appropriate answer: Who is eligible for coverage under NSPS? a) Management only b) Senior Executives c) Employees with 10 years of service or less d) All civilian DoD employees Knowledge Knowledge Check 1 Check 3
  18. 18. Fundamentals of NSPS General Provisions—Knowledge Check 3 Click the appropriate answer. Implementing Issuances are: a) Work products, services, outputs, or results provided or produced by an employee. b) Documents issued by the Secretary, Deputy Secretary, Principal Staff Assistants, or Secretaries of the Military Departments to carry out a policy or procedure of the Department or Military Department implementing the NSPS regulations. c) Groups or families of positions performing similar types of work. Knowledge Knowledge Check 2 Check 4
  19. 19. Fundamentals of NSPS General Provisions—Knowledge Check 4 Click the appropriate answer: DoD will work with OPM and collaborate with ________ during development of NSPS implementing issuances. a) the Government Accountability Office (GAO) b) union representatives for civilian DoD employees c) the Office of Management and Budget (OMB) d) the Department of Homeland Security (DHS) Knowledge Knowledge Check 3 Check 5
  20. 20. Fundamentals of NSPS General Provisions—Knowledge Check 5 Click the appropriate answer: NSPS affects employment discrimination laws under the EEOC. a) True b) False Knowledge Back to Main Check 4 Menu
  21. 21. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Classification Classification The final regulations contain the following sections. Select one for more information. Pay and Pay Administration • Purpose • Coverage Performance Management • Waivers • Bar on Collective Bargaining Staffing and • Career Groups Employment • Pay Schedules and Pay Bands Workforce Shaping • Classification Requirements Adverse Actions • Reconsideration of Classification Decisions • Conversion of Positions and Employees to the NSPS Classification System Appeals Labor-Management Relations Exit Classification Definitions Acronym List
  22. 22. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Purpose Classification (9901.201) Pay and Pay The classification sections of the regulations provide a framework Administration for DoD to establish a new job classification system. Similar to the Performance title 5 system, NSPS will fulfill the merit principle that equal pay Management should be provided for work of equal value, with appropriate Staffing and consideration of both national and local rates paid by employers in Employment the private sector, and appropriate incentives and recognition Workforce Shaping should be provided for excellence in performance. Adverse Actions (continued) Appeals Labor-Management Relations Exit Classification Classification Purpose, Definitions Acronym List Menu P.2
  23. 23. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Purpose (continued) Classification (9901.201) Pay and Pay This new method of classification will: Administration • Use broader pay bands than the General Schedule (GS) Performance • Allow for market-sensitive pay decisions Management Staffing and The NSPS classification system will provide for a structure with Employment consistently defined work levels, while the performance management and compensation systems will establish the value of Workforce Shaping that work. Adverse Actions Appeals Labor-Management Relations Exit Classification Purpose, Coverage Definitions Acronym List P.1
  24. 24. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Coverage Classification (9901.202) Pay and Pay The classification regulations make the following categories of Administration employees eligible for coverage: General Schedule, FWS rate, Performance SES, senior and scientific or professional positions (SL/ST), and Management others as determined by the Secretary. Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Classification Purpose, Waivers Definitions Acronym List P.2
  25. 25. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Waivers Classification (9901.203) Pay and Pay The NSPS classification system may waive certain title 5 Administration provisions for DoD employees. Performance Management The section of title 5 dealing with the classification of positions above GS-15 is not waived for the purpose of defining and Staffing and allocating SES positions. Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Bar on Classification Coverage Collective Definitions Acronym List Bargaining
  26. 26. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Bar on Collective Bargaining Classification (9901.205) Pay and Pay The NSPS classification system is not subject to collective Administration bargaining. This bar on collective bargaining applies to all aspects Performance of the classification system, including, but not limited to coverage Management determinations, the design of the classification structure, and Staffing and classification methods, criteria, and administrative procedures and Employment arrangements. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Classification Waivers Career Groups Definitions Acronym List
  27. 27. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Career Groups Classification (9901.211) Pay and Pay NSPS implementing issuances will document and explain the new Administration DoD career groups. The Secretary will base these groups on Performance mission/function, nature of work, qualifications or competencies, Management career or pay progression patterns, relevant labor-market features, Staffing and and other characteristics. Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Bar on Classification Collective Pay Schedules Definitions Acronym List and Pay Bands Bargaining
  28. 28. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Pay Schedules and Pay Bands Classification (9901.212) Pay and Pay Implementing issuances will establish pay schedules for career Administration groups. Performance Management Each pay schedule may include one or more pay bands. The pay bands within a pay schedule will represent progressively higher Staffing and levels of work with correspondingly higher pay ranges. Employment The following graphic shows an example of how the classification Workforce Shaping structure may be implemented. Adverse Actions (continued) Appeals Labor-Management Relations Exit Classification Pay Schedules Acronym List Career Groups and Pay Bands, Definitions P.2
  29. 29. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Pay Schedules and Pay Bands (continued) Classification (9901.212) Pay and Pay Administration Performance Management Staffing and Pay Bands Career Employment Group Workforce Shaping Pay Schedule Adverse Actions Appeals Labor-Management Relations Exit Classification Pay Schedules Classification Acronym List and Pay Bands, Definitions Requirements P.1
  30. 30. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Classification Requirements Classification (9901.221) Pay and Pay The Secretary will establish a method for describing and Administration documenting duties, responsibilities, and qualifications Performance requirements for jobs (position descriptions). As part of this Management method, the Secretary will generally retain OPM occupational Staffing and definitions, titles, and series. The Secretary will establish internal Employment classification criteria for assigning positions to career groups, Workforce Shaping pay schedules, and pay bands. Classification decisions are to be implemented by a personnel action, which will occur within four Adverse Actions pay periods of the date of the decision. Appeals Labor-Management Relations Exit Pay Schedules Reconsideration Classification of Classification Acronym List & Pay Bands, Definitions Considerations P.2
  31. 31. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Reconsideration of Classification Decisions (Appeals) Classification (9901.222) Pay and Pay Under NSPS, employees may request that DoD or OPM Administration reconsider the classification (that is career group, pay schedule, Performance occupational series, official title, or pay band) of their official Management positions of record at any time. This opportunity to file a request Staffing and for reconsideration (classification appeal) is similar to the Employment classification appeal process under the GS system. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Classification Conversion of Classification Acronym List Requirements Positions & Definitions Employees
  32. 32. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Classification Menu General Provisions Conversion of Positions and Employees to the NSPS Classification Classification System (9901.231) Pay and Pay Administration The implementing issuances will prescribe policies and procedures for initially converting employees to the NSPS pay- Performance Management banding system. The policies and procedures will guarantee that, upon conversion, employees will not experience a reduction Staffing and in their total salary. The conversion process may allocate a Employment greater or lesser amount to basic pay than an employee’s rate of Workforce Shaping basic pay under the General Schedule, but the total of basic pay Adverse Actions plus local market supplement will be no less than the total of GS basic pay plus locality pay or special rate supplement (unless Appeals the conversion involves a geographic relocation). Labor-Management Relations Exit Classification Reconsideration Knowledge Definitions Acronym List of Classification Checks Considerations
  33. 33. Fundamentals of NSPS Classification—Knowledge Check 1 Click the appropriate answer. Which of the following is NOT a goal of the NSPS classification system? a) Align with the merit principle that equal pay should be provided for work of equal value. b) Follow the current title 5 classification structure. c) Appropriately consider both national and local rates paid by employers in the private sector. d) Provide for a structure with consistently defined work levels. Conversion of Knowledge Positions & Check 2 Employees
  34. 34. Fundamentals of NSPS Classification—Knowledge Check 2 Click the appropriate answer. A career group is: a) A work level and associated pay range. b) A set of related pay schedules. c) A grouping of one or more associated or related occupations that include one or more pay schedules. d) A set of work assignments or responsibilities. Knowledge Knowledge Check 1 Check 3
  35. 35. Fundamentals of NSPS Classification—Knowledge Check 3 Click the appropriate answer. A pay band is: a) An employee’s rate of pay before any deductions and exclusive of additional pay of any kind, except as expressly provided by law or regulation. b) A work level and associated pay range within a pay schedule. c) An element of the performance payout that consists of a one-time lump- sum payment made to employees. d) A group or family of positions performing similar types of work. Knowledge Knowledge Check 2 Check 4
  36. 36. Fundamentals of NSPS Classification—Knowledge Check 4 Click the appropriate answer. A pay schedule is: a) A set of related pay bands for a specified category of work within a career group. b) The rate of basic pay fixed by law or administrative action for the position held by an employee before any deductions and exclusive of additional pay of any kind. c) A group or family of positions performing similar types of work. d) An element of the performance payout that consists of a one-time lump- sum payment made to employees. Knowledge Knowledge Check 3 Check 4
  37. 37. Fundamentals of NSPS Classification—Knowledge Check 5 Click the appropriate answer. Which one of the following factors will NOT contribute to the definition of the new DoD career groups? a) DoD mission/function b) Qualifications/competencies c) Tenure d) Nature of work Knowledge Knowledge Check 4 Check 6
  38. 38. Fundamentals of NSPS Classification—Knowledge Check 6 Click the appropriate answer. NSPS will _________ the ability of employees to file a classification appeal (request for reconsideration). a) expand b) reduce c) not impact Knowledge Back to Main Check 5 Menu
  39. 39. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home General Provisions Pay and Pay Administration Classification The final regulations contain the following sections. Select one for more information. • Performance-Based Pay Pay and Pay • Purpose • Performance Payouts Administration • Coverage • Pay Reduction Based on Unacceptable Performance and/or Performance • Waivers Conduct Management • Bar on Collective Bargaining • Other Performance Payments • Major Features of the Pay System Staffing and • Treatment of Developmental Positions Employment • Maximum Rates • Setting an Employee’s Starting Pay • National Security Compensation Comparability Workforce Shaping • Setting Pay Upon Reassignment • Structure for Setting and Adjusting Rate Ranges • Setting Pay Upon Promotion Adverse Actions • Setting and Adjusting Rate Ranges • Setting Pay Upon Reduction in Band • Eligibility for Pay Increase Associated Appeals • Pay Retention with a Rate Range Adjustment • Miscellaneous Pay Administration • Local Market Supplements Labor-Management • Premium Pay—General Relations • Setting and Adjusting Local Market Supplements • Conversion Principles—General • Eligibility for Pay Increase Associated with a Exit Supplement Adjustment • Creating Initial Pay Ranges Pay and Pay • Conversion of Employees to NSPS Admin Definitions Acronym List
  40. 40. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Purpose Classification (9901.301) Pay and Pay The pay and pay administration sections of the NSPS regulations Administration establish the framework for the NSPS pay system. They include Performance provisions for setting pay rates for pay bands, pay administration, Management performance pay, and premium pay. The new system links pay to Staffing and employees’ performance ratings and is designed to promote a Employment high-performance culture within DoD. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Pay and Pay Acronym List Administration Coverage Admin Definitions Menu
  41. 41. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Coverage Classification (9901.302) Pay and Pay The pay and pay administration sections may apply to: Administration • Employees and positions formerly covered by the GS pay Performance Management system. Staffing and • Employees and positions formerly covered by the FWS. Employment • Employees formerly in senior-level and scientific or professional Workforce Shaping positions (SL/ST). Adverse Actions • Members of the SES. • Others designated by the Secretary. Appeals This section does not apply in determining premium pay coverage. Labor-Management Relations Exit Pay and Pay Acronym List Purpose Waivers Admin Definitions
  42. 42. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Waivers Classification (9901.303) Pay and Pay When a specified category of employees is covered under this Administration section, certain provisions under chapters 53 and 55 of title 5 are Performance waived. Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Bar on Pay and Pay Coverage Collective Admin Definitions Acronym List Bargaining
  43. 43. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Bar on Collective Bargaining Classification (9901.305) Pay and Pay Any pay program established according to this subpart is not Administration subject to collective bargaining. This bar on collective bargaining Performance applies to all aspects of the pay program, including but not limited Management to: Staffing and • Coverage decisions Employment • The design of pay structures Workforce Shaping • The setting and adjustment of pay levels Adverse Actions • Pay administration rules and policies • Administrative procedures and arrangements Appeals Labor-Management Relations Exit Major Features Pay and Pay of the Pay Acronym List Waivers Admin Definitions System
  44. 44. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Major Features of the Pay System Classification (9901.311) Pay and Pay Administration Through implementing issuances, the Secretary will establish Performance policies for: Management • Determining the rate range minimum and maximum for pay Staffing and bands. Employment • Adjusting rate ranges based on mission requirements, labor Workforce Shaping market conditions, and other factors. • Setting and adjusting local market supplements based on Adverse Actions local labor market conditions and other factors. Appeals The issuances will also cover policies for pay setting, pay Labor-Management administration, performance payouts, and premium pay. Relations Exit Bar on Maximum Pay and Pay Acronym List Collective Rates Admin Definitions Bargaining
  45. 45. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Maximum Rates Classification (9901.312) Pay and Pay The Secretary will establish maximum rates for basic pay and Administration aggregate pay. Performance Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit National Security Pay and Pay Major Features of the Acronym List Compensation Admin Definitions Pay System Comparability
  46. 46. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions National Security Compensation Comparability Classification (9901.313) Pay and Pay To the maximum extent practicable for FY 2004 through 2008, the Administration overall amount allocated for compensation for NSPS employees Performance will not be less than would have been allocated had they not been Management converted to NSPS. The enabling regulation protects pay for employees overall (aggregate), rather than at the individual or Staffing and Employment work unit level. Note: For the purposes of this section, “compensation” means Workforce Shaping basic pay taking into account any applicable locality payment, Adverse Actions special rate supplement, local market supplement, or similar payment. Appeals Labor-Management Relations Exit Structure for Pay and Pay Maximum Acronym List Setting & Admin Definitions Rates Adjusting Rates
  47. 47. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting and Adjusting Rate Ranges Classification (9901.321) Pay and Pay The Secretary has the authority to set minimum and maximum Administration rates of pay for each pay band. The ranges will include Performance consideration of: Management • Mission requirements. Staffing and • Labor market conditions. Employment • Availability of funds. Workforce Shaping • Pay adjustments authorized for other Federal employees. Adverse Actions • Other relevant factors. Appeals The established pay band ranges will apply in all locations. Labor-Management Relations Exit National Pay and Pay Security Setting & Admin Definitions Acronym List Compensation Adjusting Rates Comparability
  48. 48. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting and Adjusting Rate Ranges Classification (9901.322) Pay and Pay The Secretary may set the effective date for rate range Administration adjustments. Performance Management Rate range adjustments may be different for different pay bands. Adjustments to the minimum rate and maximum rate may be Staffing and different (for example, raise the minimum rate by one percent and Employment the maximum by three percent). Rate ranges will be reviewed for Workforce Shaping possible adjustment at least annually. Adverse Actions Appeals Labor-Management Relations Exit Eligibility for Pay Increase Structure for Pay and Pay Associated with Acronym List Setting & Admin Definitions a Rate Range Adjusting Rates Adjustment
  49. 49. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Eligibility for Pay Increase Associated with a Rate Classification Range Adjustment (9901.323) Pay and Pay Administration Employees with a current rating of record above the unacceptable level and employees who do not have a current rating of record for Performance Management the most recently completed appraisal period will receive an annual basic pay increase equal to the percentage increase in the Staffing and Employment minimum rate of their band. Employees with a performance rating of unacceptable will not receive this adjustment. Employees Workforce Shaping receiving a retained rate will not receive this adjustment. Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Setting & Local Market Admin Definitions Acronym List Adjusting Rates Supplements
  50. 50. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Local Market Supplements Classification (9901.331 and 9901.332) Pay and Pay The Secretary may establish local market supplements (in addition Administration to basic pay) that apply to specified local market areas. The local Performance market supplement authority replaces the GS locality pay and Management special rate authorities. Staffing and The Secretary may establish standard or targeted local market Employment supplements (LMS): Workforce Shaping • A standard LMS applies to employees in a given pay schedule or Adverse Actions pay band who are stationed within a local market area. • A targeted LMS applies to a specified category of employees (such Appeals as those in a particular occupation and pay band) in a particular Labor-Management location. A targeted LMS may be established to address Relations recruitment or retention difficulties or for other appropriate reasons. Exit (continued) Eligibility for Pay Increase Local Market Pay and Pay Associated with Supplements, Admin Definitions Acronym List a Rate Range P. 2 Adjustment
  51. 51. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Local Market Supplements (continued) Classification (9901.331 and 9901.332) Pay and Pay Similar to GS locality pay, local market supplements are Administration considered basic pay for various purposes, such as retirement, life Performance insurance, premium pay, severance pay, cost-of-living allowances Management and post differential, overseas allowances and differentials, Staffing and recruitment, relocation, retention incentives, supervisory Employment differentials, extended assignment incentives, lump-sum payments Workforce Shaping for accumulated and accrued annual leave, and other purposes as authorized in issuances. Adverse Actions Appeals Labor-Management Relations Exit Setting & Local Market Pay and Pay Adjusting Local Acronym List Supplements, Admin Definitions Market P.1 Supplements
  52. 52. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting and Adjusting Local Market Supplements Classification (9901.333) Pay and Pay The Secretary has the authority to set and adjust local market Administration supplements. Setting and adjusting the supplements will include Performance consideration of: Management • Mission requirements. Staffing and • Labor market conditions. Employment • Availability of funds. Workforce Shaping • Adjustments received by employees of other Federal Adverse Actions agencies. • Other relevant factors. Appeals Labor-Management Relations Exit Eligibility for Pay Increase Pay and Pay Local Market Associated with Acronym List Supplements, a Supplement Admin Definitions P.2 Adjustment
  53. 53. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Eligibility for Pay Increase Associated with a Classification Supplement Adjustment (9901.334) Pay and Pay Administration Employees with a current rating of record above the unacceptable level and employees who do not have a current rating of record for Performance Management the most recently completed appraisal period will receive local market supplement adjustments. This includes employees Staffing and receiving a retained rate. Employees with a current rating of record Employment of unacceptable will not receive a pay increase. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Setting & Performance- Pay and Pay Adjusting Local Based Pay— Admin Definitions Acronym List Market General Supplements
  54. 54. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance-Based Pay—General Classification (9901.341) Pay and Pay Through NSPS, the Secretary will gain the flexibility to allocate Administration available funds to employees based on individual performance or Performance contribution, or team or organizational performance. The goal is to Management foster a high-performance culture that supports mission Staffing and accomplishment. Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Eligibility for Pay Increase Pay and Pay Associated with Performance Admin Definitions Acronym List a Supplement Payouts Adjustment
  55. 55. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance Payouts Classification (9901.342) Pay and Pay NSPS will establish a performance-based system to distribute pay Administration increases and bonuses based on individual performance, Performance contribution, team or organizational performance, or a combination Management of those elements. Staffing and An employee’s rating of record for the appraisal period will be Employment used as the basis for his or her performance payout. Workforce Shaping (continued) Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Performance- Performance Admin Definitions Acronym List Based Pay— Payouts, P. 2 General
  56. 56. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance Payouts (continued) Classification (9901.342) Pay and Pay NSPS will use a pay pool concept to determine performance Administration payouts, which will be in the form of performance shares (units of Performance pay pool funds), expressed as salary increases, bonuses, or both. Management Pay pools will be managed by a pay pool manager and/or pay pool Staffing and panel. The responsibilities of pay pool managers and pay pool Employment panels will include the review of proposed rating and share Workforce Shaping assignments to ensure that employees are treated fairly and consistently and in accordance with the merit system principles. Adverse Actions (continued) Appeals Labor-Management Relations Exit Pay and Pay Performance Performance Admin Definitions Acronym List Payouts, P. 1 Payouts, P. 3
  57. 57. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance Payouts (continued) Classification (9901.342) Pay and Pay Administration Performance shares will be used to determine pay increases and/or bonuses. Employees with unacceptable rating of record will Performance Management be assigned zero shares. Where the Secretary establishes a range of shares for a rating of record level, implementing Staffing and Employment issuances will provide guidance on the use of share ranges. DoD organizations must inform employees of the factors that may Workforce Shaping be considered in making specific share assignments at least 90 Adverse Actions days prior to the end of the appraisal period. Pay pool managers Appeals or pay pool panels will review proposed share assignments to ensure that factors are applied consistently across the pay pool Labor-Management Relations and in accordance with the merit system principles. (continued) Exit Pay and Pay Performance Performance Admin Definitions Acronym List Payouts, P. 2 Payouts, P. 4
  58. 58. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance Payouts (continued) Classification (9901.342) Pay and Pay The performance payout is a function of the amount of money in Administration the performance pay pool and the number of shares assigned Performance within the pay pool. An individual employee’s payout is based on Management the number of shares assigned and the current salary of the Staffing and employee. Policies and procedures regarding pay pools and Employment funding will be set through implementing issuances. The Secretary Workforce Shaping will determine a percentage of pay to be included in pay pool funds (to be paid out in basic pay increases and/or bonuses). Adverse Actions (continued) Appeals Labor-Management Relations Exit Pay and Pay Performance Performance Admin Definitions Acronym List Payouts, P. 3 Payouts, P. 5
  59. 59. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Performance Payouts (continued) Classification (9901.342) Pay and Pay Increases to basic pay may not cause the basic pay of an Administration employee to exceed the maximum of his or her pay band. The Performance Secretary may establish “control points” within a band that limit Management increases in the rate of basic pay. Staffing and The Secretary will set procedures for specially-situated Employment employees, including new hires, employees in leave without Workforce Shaping pay status, those returning from military duty, employees returning to duty from workers’ compensation status, and Adverse Actions employees in developmental positions. Appeals Labor-Management Relations Exit Pay Reduction for Pay and Pay Performance Unacceptable Admin Definitions Acronym List Payouts, P. 4 Performance/ Conduct
  60. 60. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Classification Pay Reduction Based on Unacceptable Performance and/or Conduct (9901.343) Pay and Pay Administration An employee’s basic rate of pay may be reduced no more than Performance once in a 12-month period based on a determination of Management unacceptable performance, conduct, or both. Reductions in pay Staffing and may not exceed 10% of an employee’s basic salary, unless a Employment larger reduction is necessary to set the pay at the maximum rate Workforce Shaping of a lower band. Adverse Actions Appeals Labor-Management Relations Exit Other Pay and Pay Performance Acronym List Performance Admin Definitions Payouts, P. 3 Payments
  61. 61. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Other Performance Payments Classification (9901.344) Pay and Pay DoD may reward employees or groups of employees through Administration other types of payments to recognize extraordinary team, Performance organizational and/or individual performance, or other special Management circumstances. The amount of such payments may not cause the Staffing and employee’s rate of basic pay to exceed the maximum rate of the Employment employee’s assigned pay band. Workforce Shaping (continued) Adverse Actions Appeals Labor-Management Relations Exit Pay Reduction for Unacceptable Other Pay and Pay Performance/ Performance Admin Definitions Acronym List Conduct Payments, P.2
  62. 62. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Other Performance Payments (continued) Classification (9901.344) Pay and Pay Extraordinary Pay Increase—An extraordinary pay increase (EPI) Administration is a payment used to reward employees when the payout formula Performance does not adequately compensate them for their extraordinary Management performance. It is to be used sparingly and only to reward Staffing and exceptionally high-performing employees whose performance and Employment contributions to the organization are of an exceedingly high value. Workforce Shaping The performance must be expected to continue at an extraordinarily high level in the future. Adverse Actions (continued) Appeals Labor-Management Relations Exit Other Treatment of Pay and Pay Performance Developmental Admin Definitions Acronym List Payments, P. 1 Positions
  63. 63. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Treatment of Developmental Positions Classification (9901.345) Pay and Pay Implementing issuances will provide guidance on pay increases Administration for developmental positions. Performance Management These issuances may require employees to meet standardized assessments or qualifications as part of a formal training or Staffing and developmental program and may allow for adjustments through Employment the performance payout process. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Other Setting an Pay and Pay Performance Acronym List Employee’s Admin Definitions Payments, P. 2 Starting Pay
  64. 64. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting an Employee’s Starting Pay Classification (9901.351) Pay and Pay Under NSPS, pay for initial appointment or reappointment may be Administration set anywhere in the rate range for the assigned pay band, subject Performance to implementing issuances. Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Treatment of Setting Pay Acronym List Developmental upon Admin Definitions Positions Reassignment
  65. 65. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting Pay Upon Reassignment Classification (9901.352) Pay and Pay Pay for voluntary or involuntary reassignments may be set Administration anywhere in the rate range for the assigned pay band, subject to Performance implementing issuances. Also, depending on the adverse action Management procedures in these regulations, implementing issuances, or other Staffing and appropriate procedures, an employee could be subject to a salary Employment reduction of up to 10 percent. Workforce Shaping The Secretary will prescribe policies in implementing issuances regarding setting pay for an employee whose pay is reduced Adverse Actions involuntarily, but not through adverse action procedures. Appeals (continued) Labor-Management Relations Exit Setting Pay Pay and Pay Setting an upon Acronym List Employee’s Reassignment, Admin Definitions Starting Pay P.2
  66. 66. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting Pay Upon Reassignment (continued) Classification (9901.352) Pay and Pay For employees who complete a temporary reassignment, or for Administration those who fail to complete an in-service probationary period, basic Performance pay rate will revert to the rate prior to the reassignment or Management probation, with appropriate adjustments to the employee’s basic Staffing and pay rate for rate range increases or performance payouts that Employment occurred during the time he or she was assigned to the new Workforce Shaping position. Any resulting reduction in basic pay is not considered an adverse action. Adverse Actions Appeals Labor-Management Relations Exit Setting Pay Pay and Pay Upon Setting Pay Admin Definitions Acronym List Reassignment, upon Promotion P.1
  67. 67. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting Pay Upon Promotion Classification (9901.353) Pay and Pay Unless stated otherwise in the implementing issuances, upon an Administration employee’s promotion, the employee will receive an increase in Performance basic pay rate of at least six percent, unless this increase causes Management the rate to exceed the maximum for the applicable pay band. Also, Staffing and the employee’s basic pay rate upon promotion may not be less Employment than the minimum of the rate range. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Setting Pay upon Setting Pay Pay and Pay Acronym List Reassignment, upon Reduction Admin Definitions in Band P.2
  68. 68. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting Pay Upon Reduction in Band Classification (9901.354) Pay and Pay Depending on the adverse action procedures in these regulations, Administration implementing issuances, or other appropriate procedures, pay Performance may be set anywhere within the assigned pay band when an Management employee is reduced in band, either voluntarily or involuntarily. Staffing and Pay retention rules will apply, when applicable. Employment For involuntary reductions through adverse action procedures, Workforce Shaping reductions in pay may not exceed 10 percent of an employee’s Adverse Actions basic pay unless a greater reduction is necessary to set the pay at the maximum rate of a lower band. Appeals Labor-Management Relations Exit Setting Pay Pay and Pay Setting Pay Acronym List upon Reduction Admin Definitions upon Promotion in Band, P.2
  69. 69. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Setting Pay Upon Reduction in Band (continued) Classification (9901.354) Pay and Pay Policies regarding setting pay for an employee who is reduced in Administration band involuntarily, but not through adverse action procedures, will Performance be set forth in the implementing issuances. Management For employees who complete a temporary promotion, or for those Staffing and who fail to complete an in-service probationary period, the basic Employment pay rate will revert to the rate prior to the promotion or probation, Workforce Shaping with appropriate adjustments to the employee’s basic pay rate for Adverse Actions rate range increases or performance payouts that occurred during the time he or she was assigned to the new position. Any resulting Appeals reduction in basic pay is not considered an adverse action. Labor-Management Relations Exit Setting Pay Pay and Pay upon Reduction Pay Retention Admin Definitions Acronym List in Band, P.1
  70. 70. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Pay Retention Classification (9901.355) Pay and Pay NSPS will authorize a two-year period of pay retention (preserving an Administration employee’s former rate of basic pay that is above his or her assigned Performance pay band) when an employee’s pay would otherwise be reduced Management through no fault of his or her own. While an employee is on pay retention: Staffing and Employment • Performance payouts will be in the form of bonuses rather than salary adjustments. Workforce Shaping • He or she will not be entitled to receive minimum rate range Adverse Actions adjustments. Appeals • He or she will receive applicable local market supplement adjustments, provided performance is not unacceptable. Labor-Management Relations • Implementing issuances will prescribe events when pay retention will apply and circumstances resulting in termination of pay retention. Exit Pay and Pay Setting Pay Miscellaneous Acronym List upon Reduction Pay Admin Definitions in Band. P.1 Administration
  71. 71. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Miscellaneous Pay Administration Classification (9901.356) Pay and Pay Except for employees with an unacceptable rating, employee Administration salaries cannot be less than the minimum rate of the assigned pay Performance band. Except for instances of pay retention, employee salaries Management cannot exceed the maximum rate of the assigned pay band. Staffing and The Secretary will follow applicable pay period and pay rate Employment computation rules in sections 5504 and 5505 of title 5 U.S.C. Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Premium Pay– Acronym List Pay Retention Admin Definitions General
  72. 72. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Premium Pay—General Classification (9901.361) Pay and Pay These regulations enable the Secretary to establish rules that Administration change premium pay (for example, overtime rates; compensatory Performance time off; Sunday, holiday, standby, irregular, and hazardous duty Management pay). The changes will be detailed in implementing issuances. Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Miscellaneous Conversion Pay and Pay Pay Principles— Admin Definitions Acronym List Administration General
  73. 73. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Conversion Principles—General Classification (9901.371) Pay and Pay Implementing issuances will prescribe policies and procedures for Administration converting employees to NSPS. Performance Management Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Pay and Pay Premium Pay— Creating Initial Admin Definitions Acronym List General Pay Ranges
  74. 74. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Creating Initial Pay Ranges Classification (9901.372) Pay and Pay DoD will set the initial band rate ranges for the NSPS pay system. Administration The initial rate ranges may link directly to title 5 pay systems. Performance NSPS will also account for locality payments by incorporating the Management local market supplement (see 9901.332). Staffing and Employment Workforce Shaping Adverse Actions Appeals Labor-Management Relations Exit Conversion Converting Pay and Pay Principles— Employees to Admin Definitions Acronym List the NSPS Pay General System
  75. 75. Fundamentals of NSPS: Topics An Overview of the Final Enabling Regulations Home Pay and Pay Administration Menu General Provisions Conversion of Employees to the NSPS Pay System Classification (9901.373) Pay and Pay No reduction in an employee’s basic pay rate (including locality Administration pay) will occur as a result of NSPS conversion. Performance Employees receiving special rates under current law will be Management converted to an equal rate of pay consisting of basic pay and a Staffing and local market supplement. This is not considered an adverse action Employment (based on a reduction in basic pay, as the total rate of pay will not change). Workforce Shaping Employees temporarily promoted before the conversion will return Adverse Actions to their official position prior to the change. Temporary promotions made after the conversion are subject to the new NSPS system. Appeals The Secretary may make one-time pay adjustments for employees Labor-Management upon their conversion to NSPS, called a WGI (Within-Grade- Relations Increase) buy-in. The implementing issuances will describe the Exit aspects of the WGI buy-in. Pay and Pay Creating Initial Knowledge Admin Definitions Acronym List Pay Ranges Checks
  76. 76. Fundamentals of NSPS Pay and Pay Administration—Knowledge Check 1 Click the appropriate answer. If a maximum of a rate range is increased, then the minimum of the rate range must increase the same amount. a) True b) False Converting Employees to Knowledge the NSPS Pay Check 2 System

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