PA Innovations in Reporting Presentation


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PA Innovations in Reporting Presentation

  1. 1. The PA Experience The Road to Common Measures
  2. 2. Why Common Measures? <ul><li>Rendell Administration’s vision of integrating workforce development </li></ul><ul><ul><li>Deputy Secretary Sandi Vito named to head all workforce development programs in the Commonwealth </li></ul></ul><ul><ul><li>The myth of the $1.3 billion in workforce development funds </li></ul></ul>
  3. 3. Why Common Measures? <ul><li>Quantitative Measures </li></ul><ul><ul><li>Methods applied to 28 workforce programs in PA </li></ul></ul><ul><ul><li>Includes programs not under DOL/ETA governance </li></ul></ul><ul><ul><li>Integral part of workforce program reform </li></ul></ul><ul><li>Performance Management Plan </li></ul><ul><li>Resource Mapping </li></ul><ul><li>Industry Clusters </li></ul><ul><li>Industry Partnerships </li></ul>
  4. 4. Why Common Measures? <ul><li>High-Priority Occupations </li></ul><ul><li>High-Performance WIBs </li></ul><ul><li>Comprehensive Workforce Development System </li></ul><ul><li>Common Measures follows in this strategy of integrating and applying similar standards to all workforce development programs </li></ul>
  5. 5. Birth of the Idea <ul><li>Common Measures should be implemented to move toward a vision, not to “escape” from the 17 WIA measures </li></ul><ul><li>USDOL began to advance idea of Common Measures when TEGL 15-03 was issued in December 2003 </li></ul>
  6. 6. Process of Getting Partner Buy-In <ul><li>Get right internal team </li></ul><ul><li>Bring right people to table – Education is key </li></ul><ul><li>Communicate, communicate, communicate! </li></ul><ul><li>Lots of meetings, discussions, informational </li></ul><ul><li>e-mails </li></ul>
  7. 7. Working With USDOL <ul><li>Communicate, communicate, communicate! </li></ul><ul><li>Recognize varied and diverse partners at the federal level </li></ul><ul><li>No single repository of information at the federal level </li></ul><ul><li>Lots of back and forth with requests for more information </li></ul>
  8. 8. Working With USDOL <ul><li>Delays in getting answers (on both sides) </li></ul><ul><li>Was over a year from PA’s request for a waiver until federal approval; another five months until it was effective </li></ul><ul><li>Challenge of negotiating performance levels with no benchmarks available </li></ul>
  9. 9. Working With USDOL <ul><li>Gave up eligibility for incentives for period of waiver </li></ul><ul><li>Minimal financial support for system and policy conversion </li></ul>
  10. 10. Changes That Were Required <ul><li>Biggest changes in youth </li></ul><ul><ul><li>All positive outcomes based on serving out-of-school youth </li></ul></ul><ul><ul><li>Change in serving OSY and older youth </li></ul></ul><ul><ul><li>Retaining youth for longer periods of time </li></ul></ul>
  11. 11. Changes That Were Required <ul><li>Biggest changes in youth </li></ul><ul><ul><li>Restrictive guidance on credential/certificate imposed under Common Measures </li></ul></ul><ul><ul><ul><li>WIBs cannot set policy anymore </li></ul></ul></ul><ul><ul><ul><li>Lost workforce readiness certificate – big hit! </li></ul></ul></ul><ul><ul><li>Literacy/numeracy changes </li></ul></ul><ul><li>System changes in tracking participation in partner programs </li></ul>
  12. 12. Changes That Were Required <ul><li>Single entrance/exit concept </li></ul><ul><li>Labor Exchange exit date and measures based on exit </li></ul><ul><li>New information required for Labor Exchange participants at time of participation </li></ul>
  13. 13. System Changes <ul><li>Common Measures Activity Log – a comprehensive view of all programs tracked under Common Measures and tracked in the PA CareerLink </li></ul><ul><ul><li>Identifies first and last service received in each program covered under the common measures </li></ul></ul><ul><ul><li>Identifies the date of first and last service received in a program </li></ul></ul><ul><ul><li>Identifies beginning and ending of the reporting cycle </li></ul></ul>
  14. 14. System Changes <ul><li>Participant Searches – modified the participant searches to allow staff to work with participants in programs covered under Common Measures </li></ul><ul><ul><li>Will Exit in the Next 29 Days or Less </li></ul></ul><ul><ul><li>Identify participants based on program participation and status of participation </li></ul></ul>
  15. 15. System Changes <ul><li>Exclusions from Performance </li></ul><ul><ul><li>WIA – added additional exclusions of family care and relocated to a mandated residential program (youth only) </li></ul></ul><ul><ul><li>Labor Exchange – added the ability to add “Exclusions” to Labor Exchange Services </li></ul></ul>
  16. 16. System Changes <ul><li>Assessment Testing – added the ability to record pre and post-testing results </li></ul><ul><li>Based on functional area selected and test score entered system will determine educational functioning level and grade level for both pre and post-tests </li></ul>
  17. 17. System Changes <ul><li>Significant changes for Labor Exchange </li></ul><ul><ul><li>Modified service detail screens to provide for estimation of exit dates which did not previously apply </li></ul></ul><ul><ul><li>Added a “planned gap in services” functionality for Labor Exchange/ES Participation program </li></ul></ul><ul><ul><li>Added exclusions to Labor Exchange services </li></ul></ul><ul><ul><li>Modified ES participation so it is only added automatically as the result of a value added service </li></ul></ul>
  18. 18. Training <ul><li>Extensive training is necessary </li></ul><ul><li>4 sessions in June ’05 </li></ul><ul><ul><li>1 high-level </li></ul></ul><ul><ul><li>3 regional sessions for front-line staff </li></ul></ul><ul><li>Numerous e-mail updates </li></ul>
  19. 19. Training <ul><li>Quarterly discussion at LWIA meetings </li></ul><ul><li>Conference call follow-up after six months </li></ul><ul><li>Draft WIIN </li></ul>
  20. 20. Was It Worth It? <ul><li>Yes – our Workforce Development report to the PA Legislature is much more coherent </li></ul><ul><ul><li>We better understand real outcomes or programs and can make comparisons </li></ul></ul><ul><ul><li>Other benefits will become clearer over time </li></ul></ul>
  21. 21. Contact Information <ul><li>Sandi Vito – Deputy Secretary for Workforce Development </li></ul><ul><ul><li>Phone: 717-705-2630 </li></ul></ul><ul><ul><li>E-mail: </li></ul></ul><ul><li>Ali Cleveland – Director, L&I Policy Office </li></ul><ul><ul><li>Phone: 717-772-0740 </li></ul></ul><ul><ul><li>E-mail: </li></ul></ul>
  22. 22. Contact Information <ul><li>Cindy Gnech – Chief, Program Management Section, Bureau of Workforce Development Partnership </li></ul><ul><ul><li>Phone: 717-787-0304 </li></ul></ul><ul><ul><li>E-mail: </li></ul></ul><ul><li>Keith Bailey – Workforce Development Research Supervisor, Center for Workforce Information and Analysis </li></ul><ul><ul><li>Phone: 717-783-0706 </li></ul></ul><ul><ul><li>E-mail: </li></ul></ul>