LFHE_presentation.ppt

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LFHE_presentation.ppt

  1. 1. ACHIEVING THE BEST University of Aberdeen Mrs Caroline Inglis ~ Mrs Heather Crabb ~ Mrs Joy Wootten ~ Mr Gordon Robertson Embedding a performance management culture and s upporting the development needs of research and technical staff within the College of Life Sciences and Medicine
  2. 2. <ul><li>Ancient University founded 1495 </li></ul><ul><li>Fifth oldest University in UK </li></ul><ul><li>Ranked 137 in the world </li></ul><ul><li>Most improved UK University 2007 </li></ul><ul><li>4 Nobel Prizes winners </li></ul><ul><li>£240M investment programme </li></ul><ul><li>3500 staff </li></ul><ul><li>13500 students </li></ul>Aberdeen UNIVERSITY OF ABERDEEN – ABOUT US
  3. 3. SIXTH CENTURY CAMPAIGN <ul><li>Aim to raise £150M by 2010 </li></ul><ul><li>£40M raised in first phase (Oct 04) </li></ul><ul><li>New Library is the flagship project </li></ul><ul><li>Mathew Hay Medical Training Centre </li></ul><ul><li>Olympic Standard Sports facilities </li></ul><ul><li>Recruitment of 6th Century Chairs </li></ul><ul><li>Student scholarships </li></ul>UNIVERSITY OF ABERDEEN – ABOUT US
  4. 4. Prof Neva Haites College of Life Sciences & Medicine Staff = 1132 Prof Bryan MacGregor College of Arts & Social Sciences Staff = 575 Prof Albert Rodger College of Physical Sciences Staff = 318 Mr Steve Cannon University Administration Staff = 1175 PRINCIPAL Prof C Duncan Rice UNIVERSITY OF ABERDEEN – ABOUT US
  5. 5. COLLEGE OF LIFE SCIENCES & MEDICINE College of Life Sciences & Medicine School of Medicine (624) School of Biological Sciences (212) School of Medical Sciences (206) School of Psychology (52) Professor Neva Haites
  6. 6. RESEARCH INCOME 02/03 03/04 04/05 05/06 06/07 £35M £37M £39M £41M £43M £45M £47M . . . . . College of Life Sciences & Medicine - Growth in Research Income 2002- 2007
  7. 7. KEY AIMS OF THE PROJECT 1. Development needs – Research and Technical Staff 2. Links between individual roles and wider objectives 3. Supervisory/management Skills Development 4. Support ongoing College initiatives
  8. 8. Caroline Inglis KEY PROJECT PERSONNEL FELLOWSHIP HOLDER PROJECT MANAGER HEAD OF COLLEGE DIRECTOR IAHS Heather Crabb Prof Neva Haites Prof Phil Hannaford Mrs Caroline Inglis, Director of HR Mrs Joy Wootten, Deputy Director of HR Mrs Heather Crabb, Project Manager Ms Gwen Smith, College Registrar Professor Phil Hannaford, Director of IAHS Dr Peter McGeorge, Head of School of Psychology Mrs Lynne Lumsden, Technical Resources Manager Professor Nuala Booth, School of Medical Sciences PROJECT BOARD Mrs Joy Wootten, Deputy Director HR Mr Gordon Robertson, Staff Development Mrs Susan McLennan, Staff Development Dr Sharon Gordon, Staff Development Mrs Debbie Dyker, CLMS HR Adviser PROJECT SUPPORT
  9. 9. KEY ACHIEVEMENTS <ul><li>PI Development Programme </li></ul><ul><li>Management Handbook </li></ul><ul><li>Competency Framework </li></ul><ul><li>Training & Workshops </li></ul><ul><li>Skills Matrix </li></ul>MANAGEMENT HANDBOOK
  10. 10. METHODOLOGY Identification of Key Participants Planning Phase Communication Strategy Equality and Diversity
  11. 11. ACHIEVING THE BEST WEBSITE www.abdn.ac.uk/clsm/achievingthebest
  12. 12. SKILLS MATRIX FOR TECHNICIANS
  13. 13. THE DRIVER FOR A SKILLS MATRIX Institute of Medical Sciences Zoology building
  14. 14. <ul><li>OTHER DRIVERS: </li></ul><ul><li>New Labs </li></ul><ul><li>Age profile </li></ul><ul><li>Framework </li></ul><ul><li>Professionalism </li></ul><ul><li>Wide skills set; </li></ul><ul><li>Basic Lab Skills </li></ul><ul><li>Computing </li></ul><ul><li>Equipment </li></ul><ul><li>Microbiology </li></ul><ul><li>Physiology </li></ul><ul><li>Plant & Soil </li></ul><ul><li>Zoology </li></ul>THE DRIVER FOR A SKILLS MATRIX
  15. 15. MATRIX DEVELOPMENT OPTIONS
  16. 16. Institute of Science & Technology <ul><li>The Reflective Practitioner </li></ul><ul><li>Improving the customer relationship </li></ul><ul><li>Working with others </li></ul><ul><li>Problem solving </li></ul><ul><li>Improving own learning and performance </li></ul><ul><li>Make selective use of IT </li></ul><ul><li>Operate a computer </li></ul><ul><li>Internet and intranets </li></ul><ul><li>E-mail </li></ul><ul><li>Health and Safety in the workplace </li></ul><ul><li>Manage the use of physical resources </li></ul><ul><li>Prepare and develop resources to support learning </li></ul><ul><li>Create a climate that promotes learning </li></ul><ul><li>Monitor your organisation's legal compliance </li></ul><ul><li>Word processing software </li></ul><ul><li>Spreadsheet software </li></ul><ul><li>Artwork and imaging software </li></ul><ul><li>Database software </li></ul><ul><li>Website software </li></ul><ul><li>Presentation software </li></ul><ul><li>Specialist or bespoke software </li></ul><ul><li>IT maintenance for users </li></ul><ul><li>IT troubleshooting for users </li></ul><ul><li>IT security for users </li></ul><ul><li>Contribute to the installation of software </li></ul><ul><li>Contribute to the installation of hardware </li></ul><ul><li>Contribute to the provision of IT support </li></ul><ul><li>Manage the performance of teams & individuals </li></ul><ul><li>Contribute to project planning and preparation </li></ul><ul><li>Manage the running of projects </li></ul><ul><li>Manage the use of financial resources </li></ul><ul><li>Enable group learning </li></ul><ul><li>Support and advise individual learners </li></ul>Core Optional MATRIX DEVELOPMENT OPTIONS
  17. 17. SKILLS MATRIX – FINAL DESIGN 1 2 3 Trained and Competent Training & Development Required Refresher Required
  18. 18. SKILLS MATRIX – FINAL DESIGN <ul><li>Self Assessment </li></ul><ul><li>Peer Reviewed </li></ul><ul><li>Individual Profiles </li></ul><ul><li>Team Profiles </li></ul>
  19. 19. HEADLINE RESULTS <ul><li>Overall competence 73% </li></ul><ul><li>Safety 82% </li></ul><ul><li>Basic Lab Skills 82% </li></ul><ul><li>Equipment 61% </li></ul><ul><li>Computing 48% </li></ul><ul><li>GENERIC SKILLS </li></ul><ul><ul><li>Safety </li></ul></ul><ul><ul><li>Basic Lab Skills </li></ul></ul><ul><ul><li>Computing </li></ul></ul><ul><ul><li>Equipment </li></ul></ul><ul><li>SPECIFIC SKILLS </li></ul><ul><ul><li>Microbiology </li></ul></ul><ul><ul><li>Physiology </li></ul></ul><ul><ul><li>Plant & Soil </li></ul></ul><ul><ul><li>Zoology </li></ul></ul><ul><li>Overall competence 34% </li></ul><ul><li>Zoology 42% </li></ul><ul><li>Microbiology 39% </li></ul><ul><li>Physiology 35% </li></ul><ul><li>Plant & Soil 10% </li></ul>
  20. 20. HEADLINE RESULTS Trained & Competent Training Required Refresher Required GENERIC SKILLS - EQUIPMENT
  21. 21. HEADLINE RESULTS
  22. 22. HEADLINE RESULTS Trained & Competent Training Required Refresher Required SPECIFIC SKILLS - MICROBIOLOGY
  23. 23. HEADLINE RESULTS
  24. 24. 82 82 61 48 42 39 35 10 Safety Basic Lab Skills Equipment Computing Zoology Microbiology Physiology Plant & Soil RELATIVE COMPETENCE HEADLINE RESULTS
  25. 25. PERSONAL PROFILE & TRAINING PLAN
  26. 26. TEAM PROFILE
  27. 27. OPTIONS FOR UP-SKILLING SAFETY IN THE LAB BASIC LAB SKILLS MICROBIOLOGY ZOOLOGY COMPUTING EQUIPMENT PHYSIOLOGY PLANT & SOIL MAIN MENU
  28. 28. OPTIONS FOR UP-SKILLING Page Forward Page Back Go to Main Menu SAFETY IN THE LAB (Page 1 of 6) What you need to know about the law <ul><li>Your health, safety and welfare whilst working in the University is protected by law. </li></ul><ul><li>The University has a duty to protect you and keep you informed about health and safety. </li></ul><ul><li>You have a responsibility to look after yourself and others. </li></ul><ul><li>If there is a problem, discuss it with your Line Manager or Safety Adviser </li></ul>
  29. 29. OPTIONS FOR UP-SKILLING Page Forward Page Back Go to Main Menu SAFETY IN THE LAB (Page 2 of 6) The University’s general Health & Safety policy can be found at: http:// www.abdn.ac.uk /safety/ If you need detailed advice on any aspect of the University’s policy please contact The University’s Health & Safety adviser: Nigel Corby Where can you get help?
  30. 30. OPTIONS FOR UP-SKILLING Go Forward Go Back Go to Main Menu EQUIPMENT Infra-Red Spectroscopy
  31. 31. OPTIONS FOR UP-SKILLING
  32. 32. SPIN-OFFS & OTHER PROJECTS
  33. 33. SPIN-OFFS & OTHER PROJECTS
  34. 34. SPIN-OFFS & OTHER PROJECTS
  35. 35. Recruitment SPIN-OFFS & OTHER PROJECTS
  36. 36. ESTABLISHING EXCELLENCE TOGETHER <ul><li>The Context – increase in research </li></ul><ul><li>Principal Investigator (PI) Programme: </li></ul><ul><ul><li>Targeted at new & aspiring PIs </li></ul></ul><ul><ul><li>Residential event </li></ul></ul><ul><ul><li>Lunchtime sessions </li></ul></ul><ul><li>Links : </li></ul><ul><ul><li>Delivered in collaboration with Roberts Project </li></ul></ul><ul><ul><li>Programme discussed at National Level via ScotHERD & UK via PI Development Programme </li></ul></ul><ul><ul><li>Middle Management Development programme </li></ul></ul><ul><ul><li>Investors in People </li></ul></ul><ul><li>Challenges: </li></ul><ul><ul><li>Feedback positive but lower attendance at follow-on events </li></ul></ul><ul><li>The Next Steps: </li></ul><ul><ul><li>Restructuring to more focused 2 –day event </li></ul></ul><ul><ul><li>Half day network seminars </li></ul></ul><ul><ul><li>Embed EET in College development plan </li></ul></ul>1. GENERIC SKILLS 2. NEW & ASPIRING PIS 3. MORE EXPERIENCED PIs 4. STRATEGIC LEADERSHIP 4 LEVELS OF DEVELOPMENT
  37. 37. PI DEVELOPMENT PROGRAMME ACHIEVING THE BEST Establishing Excellence Together Development Programme for Principal Investigators Pittodrie House Hotel Chapel of Garioch Aberdeenshire
  38. 38. MANAGEMENT HANDBOOK <ul><li>Primarily web-based but also available as a booklet </li></ul><ul><li>“ Easy reference” guide to the key principles </li></ul><ul><li>Key aim to support excellence by addressing key leadership and management issues </li></ul><ul><li>CONTENTS </li></ul><ul><li>Introduction </li></ul><ul><li>The University Context </li></ul><ul><li>Managing People </li></ul><ul><li>Recruitment and Selection </li></ul><ul><li>Appraisal </li></ul><ul><li>Managing Performance </li></ul><ul><li>Developing Your Team </li></ul><ul><li>Responsibilities of a PI </li></ul><ul><li>Health and Safety </li></ul><ul><li>Managing Finance </li></ul><ul><li>Managing Research </li></ul><ul><li>Appendices </li></ul><ul><ul><li>University Policies and Procedures </li></ul></ul><ul><ul><li>Links to further information </li></ul></ul>MANAGEMENT HANDBOOK
  39. 39. COMPETENCY FRAMEWORK <ul><li>Roles - </li></ul><ul><ul><li>Head of College </li></ul></ul><ul><ul><li>Head of School </li></ul></ul><ul><ul><li>Head of Graduate School </li></ul></ul><ul><ul><li>Experienced Principal Investigator </li></ul></ul><ul><ul><li>Principal Investigator </li></ul></ul><ul><li>Succession Planning </li></ul><ul><li>Appraisal Process </li></ul><ul><li>EET Programme </li></ul>
  40. 40. DELIVERY OF TRAINING & WORKSHOPS <ul><li>Performance Management </li></ul><ul><li>Time Management </li></ul><ul><li>Project Management </li></ul><ul><li>Handling Difficult Staffing Situations </li></ul><ul><li>Successful Recruitment and Induction </li></ul><ul><li>Research Finances, Knowledge Transfer and Spin-Offs </li></ul><ul><li>Appraisal </li></ul>“ Thank you for an extremely useful session” “ The workshop will help me with imminent recruitment” “ I appreciated the chance to practice situations and discuss directly with HR staff” “ I now have a clear idea of what I want my staff to achieve” EVALUATION FEEDBACK
  41. 41. INDUCTION http://www.abdn.ac.uk/hr/induction/
  42. 42. INDUCTION
  43. 43. MOVING FORWARD Project principles supported, and will now become embedded within the College’s research strategy Willingness of College to sustain and embed EET within their core staff development plan Word of mouth enthusiasm for development and use of matrix – extension to wider areas Unsolicited enquiries from other Colleges for access to development activities arising from project Sustainability strategy will pay particular attention to equality and diversity issues Development of specific induction programme for research staff
  44. 44. MONEY WELL SPENT? <ul><li>Objectives of project achieved </li></ul><ul><li>Shared Allocation of Resource; 50/50 </li></ul><ul><li>Outcomes embedded within CLSM </li></ul><ul><li>Spin-offs to other areas </li></ul>
  45. 45. ANY QUESTIONS? University of Aberdeen University Office King’s College Aberdeen AB24 3FX Tel: +44 (0) 1224 273692 Fax: +44 (0) 1224 272005 Email: h.crabb@abdn.ac.uk Download this presentation from: www.abdn.ac.uk/clsm/achievingthebest

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