Distance Learning Options

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Distance Learning Options

  1. 1. Distance Learning Options A Presentation for the Bimonthly Records and Information Discussion Group October 21, 2004
  2. 2. My Name is… <ul><li>Andy Potter Archivist NARA’s Northeast Region (413)236-3605 [email_address] </li></ul>
  3. 3. NARA’s Strategic Directions <ul><li>Records Management Redesign (RMI) includes expanded training opportunities: </li></ul><ul><ul><li>Introduce new tools and techniques that will connect RM more directly to agency business programs and priorities </li></ul></ul><ul><ul><li>Support and assist agency RMOs in providing training and support to key staff throughout their agencies </li></ul></ul>
  4. 4. Supporting the RMI <ul><li>In support of the RMI, NARA’s National RM Program will offer selected training classes to national audiences through a variety of distance learning formats. </li></ul>
  5. 5. NARA’s Records Management Training <ul><li>NARA's National Records Management Training Program covers all aspects of current law, regulation, policy, procedure, and official guidance related to records management (RM) in the Federal Government. </li></ul>
  6. 6. <ul><li>Videoconference </li></ul><ul><li>Teleconference </li></ul><ul><li>virtual classroom </li></ul><ul><li>online, web-based </li></ul><ul><li>and broadcast. </li></ul>Supporting the RMI
  7. 7. NARA’s Records Management Webinars <ul><li>The technology-based Webinar is one part of the expansion of NARA’s RM training program </li></ul><ul><li>Using the webcast technology to offer webinars combines web-based, real-time interaction with a teleconference to deliver distance learning in an affordable, easy-to-use package </li></ul>
  8. 8. <ul><li>During Fiscal Year 2004, the National Records Management Training Team (NRMTT) organized and delivered two successful Webinars to the Federal community </li></ul><ul><li>NARA’s Northeast Region offered the two sessions called “E-mail as a Federal Record: The Basics.” </li></ul>NARA’s Records Management Webinars
  9. 9. <ul><li>Promoted solely through the use of e-mail to regional records management contacts, both sessions were filled within 24 hours. </li></ul><ul><li>Strong interest on the part of NARA’s records management customer base for this type of presentation. </li></ul>NARA’s Records Management Webinars
  10. 10. <ul><li>The sessions were designed as short, topical sessions, giving a brief overview of the subject. </li></ul><ul><li>Participants were provided with a URL to access the Internet and a toll-free teleconference number. </li></ul>NARA’s Records Management Webinars
  11. 11. <ul><li>Participants log into the Web site and join the meeting online. </li></ul><ul><ul><li>chat window, </li></ul></ul><ul><ul><li>presentation window </li></ul></ul><ul><ul><li>a participant window that allows them to &quot;virtually&quot; raise their hands </li></ul></ul><ul><ul><li>a polling feature can be used to capture feedback on the session. </li></ul></ul>NARA’s Records Management Webinars
  12. 12. <ul><li>Audio is provided through a toll-free teleconference line. </li></ul><ul><li>Most participants sat at their own computers but some sites used their conference rooms so that more staff could see and listen to the presentation. </li></ul>NARA’s Records Management Webinars
  13. 13. <ul><li>Feedback was very positive. </li></ul><ul><ul><li>A participant from the Coast Guard said “This morning’s presentation was great.” </li></ul></ul><ul><ul><li>Another from EPA said “It is a great way of attending sessions!...I would be very interested in attending future webinars! I can not always get out to meetings. The feature of not having to leave the office but being able to attend is great!” </li></ul></ul>NARA’s Records Management Webinars
  14. 14. <ul><li>Fiscal Year 2005 will be the pilot year for a national program of webinars in support of NARA RMI goals: </li></ul><ul><ul><li>Topical webinar sessions conducted by NARA Headquarters and Regions; </li></ul></ul><ul><ul><li>National Records Management Training Program Introduction sessions; </li></ul></ul><ul><ul><li>Partnering with agencies in developing sessions tailored to specific agency needs. </li></ul></ul>NARA’s Records Management Webinars
  15. 15. Topical Webinar Sessions <ul><li>Sessions that build on the success of the FY 2004 pilots: </li></ul><ul><ul><li>E-mail will be included as a topic with at least three more topics to be identified, </li></ul></ul><ul><ul><li>The sessions will be designed to last no more than 45 minutes and include no more than 25 participants, </li></ul></ul><ul><ul><li>Presented free-of-charge for agency managers and staff. </li></ul></ul>
  16. 16. Training Program Roll-out <ul><li>NARA is introducing a significant change in the curriculum and methods it uses to provide records management training for customer agencies. </li></ul><ul><li>Webinar format allows agency RM staff to become familiar with the new curriculum and methodology. </li></ul>
  17. 17. Partnering with Agencies <ul><li>The webinar approach is perfect for the tailored delivery of agency-specific records management information throughout a Federal agency’s organizational structure. </li></ul><ul><li>NARA can provide a significant tool to assist agencies with developing a comprehensive records management program. </li></ul>
  18. 18. <ul><li>NARA will work with agencies to identify and create web-based training using the webinar format in support of: </li></ul><ul><ul><li>schedule implementation roll out, </li></ul></ul><ul><ul><li>records freeze implementation, </li></ul></ul><ul><ul><li>program support, </li></ul></ul><ul><ul><li>Agency-specific inventory projects </li></ul></ul><ul><ul><li>and other agency records management issues and concerns. </li></ul></ul>Partnering with Agencies
  19. 19. Thank you very much.

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