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Role Of A Company Secretary

In India, every company with a paid up share capital of Rs.50 million (5 crores) or more is required to appoint a qualified person as Company Secretary. A company with not less than Rs. One million (10 lacs) paid up capital and not required to appoint a full-time company Secretary shall file a compliance certificate issued by a practicing Company Secretary with the Registrar of Companies. In this presentation we will understand the duties carried out by a company secretary.

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Role Of A Company Secretary

  1. 1. BlueLotus Strategy Consulting © BlueLotus Strategy Consulting © ROLE OF COMPANY SECRETARY IN UNLISTED PUBLIC COMPANY
  2. 2. BlueLotus Strategy Consulting © •Organizing board and board committees meetings like audit, remuneration, nomination committees • Formulating and circulating meeting agendas with notice •collecting, organizing and distributing requisite information, documents or other papers required for the meeting •Preparing the detailed minutes incorporating every significant matter discussed in the meeting •Assisting board in ensuring good corporate governance and best practices Board Meetings General Meetings •Preparing and issuing notices of meetings, proxy forms, Chairman Speech •Prepare directors for any shareholder questions and helping them create briefing materials •Overseeing the preparations for security arrangements and other administrative jobs at meeting •Ensure proper voting •Minuting of meetings proceedings
  3. 3. Maintaining Statutory Registers at Registered office Filing information with the Registrar of Companies to report certain changes regarding the company Filing of Annual Return, Annual Report with Registrar Signing of Annual return by CS BlueLotus Strategy Consulting © Ensuring that the company complies with its Memorandum and Articles of Association Drafting and incorporating amendments in accordance with correct procedures, as and when required Memorandum & Articles of Association Statutory Registers and Returns
  4. 4. BlueLotus Strategy Consulting © Defining associate and other relate entities Transactions with JV’s and subsidiaries outside India to be checked by CS Preparation and Reporting of disclosures to be done by CS Related Party Transactions Corporate Governance Continually reviewing developments in corporate governance Advising and assisting the directors with respect to their duties and responsibilities Defining code of conduct for the directors and key managerial personnel's
  5. 5. BlueLotus Strategy Consulting © To provide guidance to the directors of the company with regard to the their responsibilities and powers To obtain approvals from various authorities as required To represent before various regulators, tribunal and other authorities Ensuring that the company complies with the applicable secretarial standards Advisory to board for inter corporate financing as provisions relating to loan and investments are made stringent Guiding and assisting board on fixation of remuneration General Functions CS to maintain coordination between departments for compilation of information needs to be disclose in Directors Report Disclosures to be vetted by CS and a compliance check is required to be made before publishing of report Ensuring that all business letters, notices and other official publications of the company show the name of the company Maintaining the company’s register of members; dealing with transfers and other matters affecting share- holdings dealing with queries and requests from shareholders New Act defines the functions of “Company Secretary Transactions with Subsidiary shall be checked by CS
  6. 6. BlueLotus Strategy Consulting © www.bluelotusstrategy.com THANK YOU
  • meidilarasati

    Sep. 27, 2020
  • AmbikaMehrotra1

    Jul. 18, 2015
  • SankalpChandelkar

    Jun. 16, 2015

In India, every company with a paid up share capital of Rs.50 million (5 crores) or more is required to appoint a qualified person as Company Secretary. A company with not less than Rs. One million (10 lacs) paid up capital and not required to appoint a full-time company Secretary shall file a compliance certificate issued by a practicing Company Secretary with the Registrar of Companies. In this presentation we will understand the duties carried out by a company secretary.

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