MailCom 2009 Tabletop Technology for Small / Medium Mail Centers


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MailCom 2009 Tabletop Technology for Small / Medium Mail Centers

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MailCom 2009 Tabletop Technology for Small / Medium Mail Centers

  1. 1. Course #: IW114 Title: Table Top Technology for Small / Medium Mail Centers Scheduled For: Monday, Round One, 1:00-2:00 pm Presented By: James P. Mullan, CMDSM, EMCM, MQC National Operations Manager - Chubb Oce Business Services
  2. 2. <ul><li>Automation is available for any size operation. </li></ul><ul><li>Even the smallest mail operations are making productivity gains and saving money by replacing manual labor or with equipment. </li></ul>Tabletop Technology for Small Mail Centers
  3. 3. <ul><li>The Bryce 30K address and barcode printer is built for demanding applications requiring speed, quality, and durability. Its simple yet rugged design offers high performance and the reliability you need in the industrial mail processing industry, at a cost far less than larger, more cumbersome printers. Our 30K Inkjet Printer is designed for printing over 30,000 postcards or 25,000 envelopes per hour. Barcodes and other graphics can be printed anywhere on the mail piece at resolutions of 150,200,300 or 600 dpi, using renowned Hewlett-Packard inkjet technology. By recognizing postal codes in the address, the 30K can automatically generate postal barcodes. In addition to supporting any Windows-compatible font, addresses can be printed with up to 12 different internal fonts, which are scalable from 4 to 30 point sizes, and can be combined with such styles as bold, italic, outline, and with varying widths. With all of these attributes, you could create 11,040 different fonts for each character! Bryce is the only company in the world that offers such a wide range of typefaces. </li></ul>Tabletop Technology for Small Mail Centers
  4. 4. Tabletop Technology for Small Mail Centers <ul><li>SECAP TC 48 Conveyor/Stacker and Adjustable Stand features two, high capacity vacuum fans that stabilize material on the conveyor. This helps control the registration and transport of difficult media. In addition, the unique and flexible design of the TC 48 make it adaptable to meet your transport and drying needs. </li></ul><ul><ul><ul><ul><li>Speed: 16 to 350 feet per minute </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Media Size: Min. 3”x 5”; Max. 10”x 13” </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Controls: Individual on/off switch for each fan. Variable dial for controlling belt speed and on/off switch. </li></ul></ul></ul></ul>
  5. 5. Tabletop Technology for Small Mail Centers <ul><li>Postalsoft DeskTop Mailer's key strengths include: </li></ul><ul><li>Powerful and accurate CASS-certified address correction and assignment. </li></ul><ul><li>PAVE-certified presorting - all the popular presort classes and sort levels. </li></ul><ul><li>Excellent merge/purge tool to find duplicates. Compares one or many files. </li></ul><ul><li>Join and split fields on import </li></ul><ul><li>Stable and reliable software that maintains a flawless record for years of compliance with the numerous postal rate and regulation changes. </li></ul><ul><li>Simple to learn and use, as well as easy to teach </li></ul><ul><li>CASS Certification Function —The address correction/standardization and assignment engine in DeskTop Mailer is the best in the industry. Taken from their high-end product they had a real advantage. This product will certify more records more accurately then other products, which means bigger discounts and more mail delivered properly. </li></ul><ul><li>Postal Presorting, PAVE Certified —Postalsoft allows you to properly sort up to four presort levels for maximum discount. The simple layout gives you choices for class of mail, type of mail piece (letter or flat etc.), delivery post office, and sort schemes. All necessary reports and mailing forms as well as container labels are produced with each mailing. Printing break marks and allowing pause features between trays and packages makes this product uniquely efficient in this area. </li></ul><ul><li>Merge/Purge and Duplicate Detection —DeskTop Mailer has a superior tool for finding and removing duplicates. Full customization and the ability to work with multiple lists at one time as well as suppression list options, make this the most powerful merge/purge product in its class. </li></ul><ul><li>Postalsoft DeskTop Mailer by Firstlogic is powerful windows program that is easy to learn and easy to use. It is affordable and can be used for small or large mailing projects. The company has been the pioneer in the PC base mail software industry. Seven hundred employees strong and 17 years experience, they have maintained the formula for success and continue to be the top provider of product and support in this industry. </li></ul>
  6. 6. Tabletop Technology for Small Mail Centers <ul><li>A revolutionary new way of tracking your mail as it travels through the Postal Service. Just by going to a web site you can find out if and when your mail has been delivered. </li></ul><ul><li>PLANET codes, a barcode technology developed by the Postal Service that allows mailers to print an additional barcode on a mail piece that provides the Postal Service with tracking information on that piece. Every time a mail piece goes through a barcode sorter, the PLANET code is read and the whereabouts of that piece is captured. That same data is transmitted to™ who then compiles the data and provides us with easy to read, easy to use data, generally within a couple of hours of the scan! </li></ul><ul><li>You can print your own PLANET codes, and use for your tracking services. The system will provide you with a PLANET code number and all of the forms you need to turn in with your mailing. The system is designed to work for the small business user. </li></ul><ul><li>Our mail tracking kit, the tracKIT™ provides you with preprinted peel-and-stick PLANET code labels that you can use for sampling your mail. You don't need to develop new barcode printing technologies. with a tracKIT™ everything you need is in one easy to use kit. </li></ul><ul><li>You just register your mailing on the web, apply the PLANET codes to a sampling or every piece, and go back to the web site to watch the delivery results. No software installation is needed just a Web browser. </li></ul>
  7. 7. Tabletop Technology for Small Mail Centers <ul><li>Boost Your Productivity! Automated Folding / Inserting </li></ul><ul><li>By automating your entire folding and inserting process it will enable you to fold, fill and seal envelopes up to 40 times faster than by hand. </li></ul><ul><li>Receive maximum productivity </li></ul><ul><li>Dramatically reduce time spent in folding inserting activity </li></ul><ul><li>Accelerate payment of mailed invoices and bills </li></ul><ul><li>Increase communication with customers </li></ul><ul><li>Securely automate complex and personalized mailings </li></ul>
  8. 8. Tabletop Technology for Small Mail Centers <ul><li>NEOPOST IJ86 DIGITAL POSTAGE METER </li></ul><ul><li>Superior Mail Processing Functionality </li></ul><ul><li>When your mailroom requires increased productivity and higher efficiency , the Neopost IJ-85 delivers. Excellent for both office settings and busy mailrooms, the IJ-85 has the ability to process large amounts of mail with ease. </li></ul><ul><li>It will save you time and money with its extensive list of features, yet it is extremely easy to use. Expand your mailing capabilities. </li></ul><ul><li>Process mail at speeds up to 150 letters per minute </li></ul><ul><li>PC interface for exporting data and reports </li></ul><ul><li>Differential weighing option automatically calculates postage </li></ul><ul><li>Mail accounting for up to 200 departments </li></ul><ul><li>Integrated scale weighs packages up to 70 lbs </li></ul><ul><li>Processes mail up to 5/8 &quot; thick </li></ul><ul><li>Secure meter refills via direct modem </li></ul>
  9. 9. Tabletop Technology for Small Mail Centers <ul><li>FriendShip® PS600 Series Package Shipping System </li></ul><ul><li>Designed for the mid-volume shipper with many standard features plus additional advanced modules to customize the software to your sophisticated shipping needs. </li></ul><ul><li>Software supports rates & services for UPS Domestic & International, FedEx Domestic & International and the U.S. Postal Service , with options for DHL , and custom programmable rate keys to support local couriers or LTL's. </li></ul><ul><li>MAC Certified by the USPS for mail manifesting and also certified for Electronic Delivery Confirmation with Signature Capture. </li></ul><ul><li>The perfect management tool for the medium volume shipper/mailer or for any shipping department with priority demands on accessing shipping and handling information daily. </li></ul>
  10. 10. Tabletop Technology for Small Mail Centers <ul><li>SCLogic Tracking System </li></ul><ul><li>Hand-held scanner reads shipper’s tracking numbers to confirm receipt and package count. </li></ul><ul><li>Has ability to automatically identify all common carriers. </li></ul><ul><li>Date and time stamps package receipts. </li></ul><ul><li>Provides a real-time manifest on all in-bound packages. </li></ul><ul><li>Automatically displays special delivery instructions for flagged packages or recipients who are </li></ul><ul><li>out of the office. </li></ul><ul><li>Portable electronic signature capture device confirms delivery. </li></ul><ul><li>Provides a real-time remote view of delivered, refused, and pending deliveries. </li></ul><ul><li>Closes the delivery loop with a simple upload of data from the portable signature capture </li></ul><ul><li>device. </li></ul><ul><li>PC enabled signature capture pad allows for an easy pick-up window process. </li></ul><ul><li>Prints a clear internal delivery manifest. </li></ul><ul><li>I-Box Automates and Speeds Sorting: </li></ul><ul><li>Rapid database lookup feature for selecting recipients. </li></ul><ul><li>10 user-identifiable fields allow user to add P.O.#, RMA #, delivery notes, etc. </li></ul><ul><li>Automatically generates a crisp, clear internal bar code tracking label with optional routing </li></ul><ul><li>information, mail-stops, and workspace location. </li></ul><ul><li>I-Box Web Server Answers Delivery Questions Instantly: </li></ul><ul><li>Locates packages in just seconds using a variety of criteria: tracking number, carrier, recipient, </li></ul><ul><li>date range, or other user-defined variables. </li></ul><ul><li>Browser-based searches enable recipients to find instant answers to their delivery questions </li></ul><ul><li>via your intranet -- without calling into the mail center. </li></ul><ul><li>Generates automatic email notifications for any process status. </li></ul><ul><li>I-Box Keeps Track in Transit: </li></ul><ul><li>Quickly and easily marks sorted packages by route, building, site, or floor. </li></ul><ul><li>Downloads delivery route information to the Symbol SPT device with the push of a button. </li></ul>
  11. 11. Tabletop Technology for Small Mail Centers <ul><li>Showing An Example With Tabletop Equipment </li></ul><ul><li>Identifying A Task Ripe for Automation </li></ul><ul><li>Setting Up An Automated Mail Center </li></ul>
  12. 12. Showing An Example With Tabletop Equipment <ul><li>Cost Comparison </li></ul><ul><li>Manual Vs. Automated </li></ul><ul><li>3 page - 8 1/2 x 11 document stuffed in a 9 X 12 envelope> </li></ul><ul><li>Weighs 1.2 oz = $1.00 per pc </li></ul><ul><li>5,000 pcs = $5,000.00 </li></ul><ul><li>3 page - 8 1/2 x 11 document “tri-folded” to fit into a #10 envelope </li></ul><ul><li>Weighs under an 1 oz = $0.42 per pc (No Surcharge) </li></ul><ul><li>5,000 pcs = $2,100.00 </li></ul><ul><li>Cost Savings of $2,900.00 </li></ul>
  13. 13. Identifying A Task Ripe for Automation <ul><li>Addressing </li></ul><ul><li>Folding / Inserting </li></ul><ul><li>Presort </li></ul><ul><li>Planet Code </li></ul><ul><li>Departmental Chargeback's </li></ul>
  14. 14. Setting Up An Automated Mail Center <ul><li>Desktop Folder / Inserter </li></ul><ul><li>Addressing Printer w/Conveyor </li></ul><ul><li>Postal Software </li></ul><ul><li>Planet Codes </li></ul><ul><li>Postage Accounting Software </li></ul><ul><li>Package Tracking System </li></ul>
  15. 15. Tabletop Technology for Small Mail Centers <ul><li>Recommended Sessions/Hand-Outs </li></ul><ul><li>MS126: Out with Old, In with New: Automating Your Mail Center </li></ul><ul><li>HT140: Beyond the Office Service Guide: Toot Your Own Horn! </li></ul><ul><li>CU279: Design the Right Mail Operation for Your Facility </li></ul><ul><li>HT297: Consolidating Support Services: A How-to-Guide </li></ul><ul><li>HT314: Mail Automation Made Easy Using Desktop Software </li></ul><ul><li>GM321: Automated Signature Verification Technology </li></ul>
  16. 16. Tabletop Technology for Small Mail Centers <ul><li>James P. Mullan, CMDSM, EMCM, MQC OBS National Operations Manager - Chubb Chubb & Son 15 Mountain View Road Warren, NJ 07095 908-903-2869 W 908-903-2027 F 908-222-6488 C [email_address] </li></ul>