Jisc Collections Schools Licence Guide 3

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Jisc Collections Schools Licence Guide 3

  1. 1. JISC Collections Schools Licence Licensing Guide for Purchasing Groups
  2. 2. <ul><li>The licence sets out the terms and conditions of use </li></ul><ul><li>The licence is designed to protect the publishers intellectual property while allowing you to fully use the material for educational purposes </li></ul><ul><li>It is a legal contract between you and the content provider: </li></ul><ul><ul><li>the content provider is bound to deliver the content and allow you the uses as agreed </li></ul></ul><ul><ul><li>the content provider warrants that it owns the content it is making available to you </li></ul></ul><ul><ul><li>that you are bound to observe and implement the terms and conditions of use </li></ul></ul>Introduction
  3. 3. Definitions of importance <ul><li>‘ Authorised User’: This means that the content can be made available (by IP range or Shibboleth) to pupils and members of staff of the schools It must not be made available to anyone else – to do so is a serious breach of the licence Extracts or images taken from the resource may be shared with other ‘Authorised Users’ but not with anyone else </li></ul><ul><li>‘ Educational purposes’ – means that you are allowed to use the content for just that – any commercial exploitation is prohibited That means for example: a teacher cannot include extract in learning materials that they then sell. an image or extract cannot be reproduced on a item that a school might sell </li></ul>
  4. 4. Terms and Conditions – what they mean <ul><li>Authorised users ( pupils and staff ) may : </li></ul><ul><li>View </li></ul><ul><li>Make temporary local cache, display and download parts </li></ul><ul><li>Access electronically by secure authentication (in the school or at home) </li></ul><ul><li>Take extracts ‘cut and paste’ - provided the source is acknowledged </li></ul><ul><li>Incorporate extracts in learning materials – share those learning materials with other Authorised Users </li></ul><ul><li>Print copies </li></ul><ul><li>Authorised users (pupils and staff) may not : </li></ul><ul><li>Exploit the resource in any way for commercial gain </li></ul><ul><li>Take extracts with making acknowledgements </li></ul><ul><li>Modify </li></ul><ul><li>Make any part available on the open web </li></ul><ul><li>Make the resource available to anyone who is not an Authorised User </li></ul><ul><li>that’s to say issue passwords or share passwords with anyone who is not an Authorised User </li></ul>
  5. 5. What the licensee must do <ul><li>Ensure that the ‘Authorised Users’ know what they can and cannot do </li></ul><ul><li>Ensure only ‘Authorised Users’ access the online resource </li></ul><ul><li>Notify the content provider if there is a breach of the licence </li></ul><ul><li>Issue passwords to ‘Authorised Users’ </li></ul><ul><li>Provide valid IP addresses </li></ul><ul><li>Pay the annual subscription fees as set out for the term of the agreement – if payment is not made, this is a breach of the licence and access will be terminated </li></ul>
  6. 6. A word about term and termination <ul><li>With the exception of The Guardian Archive all the licence agreements have a fixed term </li></ul><ul><li>For most of the agreements this is three years – you can join an agreement at any time during those three years </li></ul><ul><li>You have an opportunity to ‘opt-out’ and the end of year 1of the agreement : 31 st July 2009 </li></ul><ul><li>If you do not ‘opt-out’ then you are ‘locked in’ – that means you will be invoiced for and must pay the annual subscription fee for the term of the agreement </li></ul>
  7. 7. A word about The Guardian Archive <ul><li>This licence agreement will be different </li></ul><ul><li>There is no ‘fixed term’ </li></ul><ul><li>If you participate in this agreement you have a licence ‘in perpetuity’ </li></ul><ul><li>The fee you pay – buys you rights to the content permanently – so it is a very good deal </li></ul><ul><li>However, you will need to pay the publisher a small annual fee for the use of its server ‘the access fee’ </li></ul><ul><li>This annual fee is not for the content (you’ve bought it) – it is a utility charge for the service of data hosting and delivery </li></ul>
  8. 8. Why are not all licences perpetual <ul><li>Online resources such as those provided by Keesings, ProQuest or Oxford University Press are continually updated </li></ul><ul><li>You subscription fee gives you access to the most up-to-date version – in some cases there are updates on a daily basis </li></ul><ul><li>In other cases – Education Image Gallery, The Times Digital Archive, the content is so valuable that the content owner will not sell perpetual licences – their business model is to ‘lease’ the content only </li></ul><ul><li>The Guardian Archive is by its nature not updated – the publishers model is not to ‘lease’ but to ‘sell’ </li></ul>
  9. 9. How do I accept the terms and conditions of the licence agreement <ul><li>On the JISC Collections for Schools website you will find a licence agreement for each of the online resources on offer </li></ul><ul><li>Please read the licence agreement and download a copy for your records </li></ul><ul><li>On the website you will find a ‘Licence Acceptance Form’ </li></ul><ul><li>Please complete the form and send two signed copies to the address indicated and retain one copy for your records </li></ul><ul><li>When the ‘Licence Acceptance Form’ is received it will be verified. The schools covered by the licence agreement will be given access </li></ul><ul><li>The licensee will be invoiced for the first year of the agreement - and if they do not ‘opt-out’ the will be invoiced on the anniversary of the licence agreement for the term </li></ul>
  10. 10. Some other tools that may help you <ul><li>Guide to the JISC Collections Schools Licence will be available soon at: http:// jcs.nen.gov.uk/guidelicence </li></ul><ul><li>For further information contact: </li></ul><ul><li>Sarah Fahmy </li></ul><ul><li>Collections Manager </li></ul><ul><li>JISC Collections </li></ul><ul><li>Brettenham House South </li></ul><ul><li>5 Lancaster Place </li></ul><ul><li>London WC2E 7EN </li></ul><ul><li>United Kingdom </li></ul><ul><li>Tel: +44 (0)20 3006 6011 </li></ul><ul><li>M: +44 (0)7792 892 151 </li></ul><ul><li>[email_address] </li></ul>

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