Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Using jisc's JUSP and CCM services effectively to manage resources - Jisc Digital Festival 2015

4,720 views

Published on

This session discussed the very real, practical benefits gained from using Jisc services (JUSP, Copac Collections Management/CCM) in enabling more effective and efficient collection management activity to take place in higher education institutions.

Published in: Education
  • Be the first to comment

Using jisc's JUSP and CCM services effectively to manage resources - Jisc Digital Festival 2015

  1. 1. User Stories: how JUSP and CCMTools make a difference to effective management of resources in two academic libraries. Jo Alcock, Mitchell Dunkley, Ruth Elder, Diana Massam
  2. 2. » Two Jisc services, one theme: › Providing access to data: to improve efficiency and enable effective workflows » Real life reports on making a difference from two practitioners User stories: JUSP and CCM 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 3
  3. 3. » Introduction to JUSP » User Story 1 (JUSP) : Mitchell Dunkley, De Montfort University » Introduction to Copac Collection ManagementTools » User Story 2 (CCMTools): Ruth Elder, University ofYork » Questions / Discussion User stories: JUSP and CCM 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 4
  4. 4. JUSP:An introduction - Jo Alcock 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  5. 5. JUSP:An introduction 6 » Supports UK academic libraries by providing a single point of access to e-journal usage data » Assists management of e-journal collections, evaluation and decision-making » Provides statistics to ensure the best deals for the academic community Background and aims of JUSP 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  6. 6. JUSP:An introduction 7 JUSP consortium partners Evidence Base at 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  7. 7. How does JUSP collect data? 8 » Standardized Usage Statistics Harvesting Initiative (SUSHI) » Machine to machine method of gathering statistics » Libraries can view their data from all participating publishers within JUSP portal JUSP:An introduction flickr.com/photos/ragingwire/3395161474/ 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  8. 8. JUSP:An introduction 9 » COUNTER-compliant usage data (COUNTER = Counting Online Usage of NeTworked Electronic Resources) › JR1: Journal Report 1 – Number of Successful Full-text Article Requests by Month and Journal › JR1a: Journal Report 1a – Number of Successful Full-text Article Requests from an Archive by Month and Journal › JR1 GOA: Journal Report 1 GOA – Number of Successful Gold Open Access Full-text Article Requests by Month and Journal » Where available, JUSP has usage statistics back to Jan 2009 What data are available? 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  9. 9. What reports are in JUSP? 10 » Journal level reports » Summary reports » Titles and deals reports » Usage profiling reports Guides to reports: jusp.mimas.ac.uk/guides-to-reports JUSP:An introduction 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  10. 10. Participating publishers Participating libraries 11 » Data from over 65 publishers and intermediaries in JUSP » Regular communication with publishers; priorities informed by participating libraries » Almost all UK Higher Education Institutions participate in JUSP » Interest from libraries in other sectors and outside UK JUSP:An introduction 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  11. 11. JUSP:An introduction 12 » Making effective use of staff time » Informing decisions for substitutions/cancellations » Assisting academic departments in understanding resource use » Collecting data for regular reporting and decision making » Usage profiling Further examples at: jusp.mimas.ac.uk/use-cases/ JUSP use cases 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  12. 12. Find out more… Contact… Except where otherwise noted, this work is licensed under CC-BY-NC-ND Jo Alcock JUSP jusp@mimas.ac.uk jusp.mimas.ac.uk
  13. 13. Using JUSP from a library’s perspective DMU Library and Learning Services
  14. 14. Using JUSP from a library’s perspective 15 » DMU Library - directorate context » Current resource renewals workflows & JUSP » The benefits of using JUSP for DMU Library » Creating a “usage and cost analysis” template » Key interactions Introduction 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  15. 15. Using JUSP from a library’s perspective 16 » Investment of over £1.7m per year in e-resources, journals and books » Separate budgets for e-resources, books and journals » Subject librarians = budget holders / decision-makers » Content Delivery staff = provide usage / cost info to support evaluation » Return on investment is key for the service DMU Library - directorate context 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  16. 16. Using JUSP from a library’s perspective 17 » E-Resources: automated renewal alert & checklist (Intota) » E-journal subs: annual renewals process (with sub agent) » Use JUSP as primary source where JR1 stats are available » Provide usage and cost analysis document for resource renewals » Supply stats for individual titles during annual journals review Current resource renewals workflows and JUSP 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  17. 17. DMU Library – renewal checklist for online resources 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 18 De Montfort University Using JUSP from a library’s perspective
  18. 18. Using JUSP from a library’s perspective 19 » Saves time! (Multiple renewals, core titles and SCONUL data) » Decreases staff frustration and improves team morale » Ensures library is using COUNTER stats » Enhanced analysis of raw data – new skills, visualisation of stats » Better informed and prompt library renewal decisions Benefits of using JUSP for DMU Library... 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  19. 19. Using JUSP from a library’s perspective 20 » CAG discussion – share templates between JUSP users, showcase different examples of evaluating stats » DMU template for cost & usage analysis » Use set Excel formulas to create automatic data outputs and visualisations » View templates within “CommunityArea” section on JUSP Creating a “usage and cost analysis” template 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  20. 20. Usage & cost analysis template – DMU Library 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 21 De Montfort University Using JUSP from a library’s perspective
  21. 21. Usage and cost analysis template available in the CommunityArea on JUSP 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 22 Jisc/JUSP Using JUSP from a library’s perspective
  22. 22. Using JUSP from a library’s perspective 23 » Publishers » Systems providers » Subject librarians / academic faculty staff » Senior management in library / university » Library users (DMU students) Key interactions 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  23. 23. Find out more… Contact… Except where otherwise noted, this work is licensed under CC-BY-NC-ND Mitchell Dunkley DMU library and learning services mdunkley@dmu.ac.uk mitchley.our.dmu.ac.uk/
  24. 24. Copac collection management tools 25 » Built on Copac data » Developed in partnership with the White Rose Consortium and RLUK » A ‘grassroots’ project meeting user needs » Now ‘service in development’ CCMTools: an introduction flickr.com/photos/31246066@N04/46410452/ 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  25. 25. What are they? 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 26 » Suite ofTools: enable benchmarking of collections » Comparison of holdings of all libraries contributing to Copac » Data search, manipulation and visualisation, plus export facilities CCMTools: an introduction
  26. 26. Use cases 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 27 » Identifying collection strengths » Stock editing: identifying last copies for potential withdrawal » Prioritising conservation or digitisation decisions » Subject search: collection development CCMTools: an introduction
  27. 27. Evidence of benefits 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 28 » Case studies: user forum » Community events » Focus groups » User testing CCMTools: an introduction
  28. 28. User Survey 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 29 » Over 60% of respondents were using or likely to use the CCMTools for business as usual activity » All respondents would recommend the CCMTools to others » Over 70% of respondents found the CCMTools easy or very easy to use CCMTools: an introduction
  29. 29. 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 30 Benefits: CCMTools: an introduction “Benchmarking against other libraries” “CCM is critical” “Speed and hard evidence” “A realistic starting point for challenging work” It’s wonderful, keep developing it, don’t take it away”
  30. 30. 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 31 » Currently preparing for service: summer 2015 » Investigating use cases with new user groups: pilot access » Refreshing interface following user testing » Developing user support and help features » Opening up access to more users What next? CCMTools: an introduction
  31. 31. Find out more… Contact… Except where otherwise noted, this work is licensed under CC-BY-NC-ND Diana Massam CCM Project manager, Jisc diana.massam@manchester.ac.uk ccm.copac.ac.uk/
  32. 32. Moving towards business as usual: Use of the Copac Collection management tool at the University ofYork Library Ruth Elder Collection space management co-ordinator University ofYork Library and Archives
  33. 33. 34 Where are we now ? 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  34. 34. Identifying potential stock for purchase 3510/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  35. 35. Identifying potential stock for purchase 3610/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  36. 36. 37 Identifying potential stock for purchase 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  37. 37. 38 Identifying potential stock for purchase 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  38. 38. 39 Library of Congress subject heading: Natural Science Identifying potential stock for purchase 0 500 1000 1500 2000 2500 Legal deposit library Non legal deposit library University of York library Top 4 ranked Copac libraries for subject heading Newcastle Edinburgh Manchester Glasgow 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  39. 39. Identifying potential stock for purchase 40 Bibliographic Details E-resource Publicatio n date Tracking environmental change using lake sediments. / edited by H. John B. Birks...[et al.]. Springer, c2012. 2012 Lee de Forest [electronic resource] : king of radio, television, and film / by Mike Adams. Copernicus Books, c2012. electronic resource 2012 Natural hazard mitigation policy [electronic resource] : implementation, organizational choice, and contextual dynamics / Daniel J. Alesch, Lucy A. Arendt, William J. Petak. Springer Science+Business Media B.V., c2012. electronic resource 2012 The English language in the digital age[electronic resource] / Sophia Ananiadou, John McNaught, PaulThompson ;Georg Rehm, Hans Uszkoreit (editors). Springer, c2012. electronic resource 2012 The Bulgarian language in the digital age [electronic resource] / Diana Blagoeva, Svetla Koeva, Vladko Murdarov ; Georg Rehm, Hans Uszkoreit (editors). Springer, c2012. electronic resource 2012 Composite Materials [electronic resource] : Science and Engineering / by Krishan K. Chawla. Springer New York : Imprint: Springer, 2012. 3rd ed. 2012. electronic resource 2012 Einstein's Relativity [electronic resource] : The Ultimate Key to the Cosmos / by Fred I Cooperstock, Steven Tieu. Springer Berlin Heidelberg : Imprint: Springer, 2012. electronic resource 2012 Inequalities [electronic resource] : theorems, techniques and selected problems / Zdravko Cvetkovski. Springer, c2012. electronic resource 2012 Glasses and glass ceramics for medical applications [electronic resource] / Emad El-Meliegy, Richard van Noort. Springer Science+Business Media, LLC, c2012. electronic resource 2012 Imagine Math [electronic resource] : Between Culture and Mathematics / edited by Michele Emmer. Springer Milan, 2012. electronic resource 2012 L' ambientalista nucleare [electronic resource] : Alternative al cambiamento climatico / Juan Jose Gomez Cadenas ; Traduzione di Cristina Ingiardi. Springer, c2012. electronic resource 2012 The Nuclear Environmentalist [electronic resource] : Is There a Green Road to Nuclear Energy? / by Juan José Gomez Cadenas. Springer Milan : Imprint: Springer, 2012. electronic resource 2012 Data-Driven Methods for Adaptive Spoken Dialogue Systems [electronic resource] : Computational Learning for Conversational Interfaces / edited by Oliver Lemon, Olivier Pietquin. Springer New York : Imprint: Springer, 2012. electronic resource 2012 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  40. 40. 41 “The lists produced … were extremely helpful for us in identifying resources… Given the interdisciplinarity of the programme… it was good to have the absolute resource data and especially the comparator data for other institutions …to get a feel for the types of materials we should consider to support the programme… We have a solid basis for making any necessary purchase decisions.” Academic Liaison Librarian Feedback for Natural Sciences work: Identifying potential stock for purchase 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  41. 41. 42 York Art Gallery stock awaiting cataloguing … Gifts 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  42. 42. 43 Library of Congress Subject Heading: George Stubbs (Stock holding January 13) Gifts 0 10 20 30 40 50 60 70 80 90 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  43. 43. 0 100 200 300 400 500 600 700 800 44 Library of Congress Subject Heading: Henry Moore (Stock holding January 13) Gifts 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  44. 44. 45 Gifts 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  45. 45. 46 An aside & a plug …. Library Input CCM Tool Library output 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  46. 46. Conclusion 4710/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  47. 47. Conclusion 48 The Copac Collection management tool helps to: » Improve our understanding of collections » Ensure the retention of the “last copy” » Manage down print collections, enabling cost effective space management » Identify and develop unique and distinctive collections » Allows real savings in both staff time and effort, which can be invested in alternative areas 10/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham
  48. 48. Find out more… Contact… Ruth Elder University of York Library and Archives ruth.elder@york.ac.uk ccm.copac.ac.uk/

×