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Crossing the threshold: moving e-portfolios into the mainstream - Jisc Digital Festival 2014

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Since 2002 Jisc has been exploring the use of e-portfolio processes, pedagogies, tools and technologies in a range of learning contexts. Here in this workshop we will showcase the findings and key resources from this body of work, with a focus on the results of Jisc-funded research into e-portfolio implementation at scale, including the ‘threshold concept’ model of e-portfolio implementation, and findings of a subsequent study exploring the critical success factors for implementation.

A range of resources will be shared for participants to engage with, including the ‘e-Portfolio Implementation Toolkit’, which aims to enable others to understand issues around implementation and identify case studies that are most relevant to a their contexts; and video case studies showcasing rich examples of practice. Experience from a recent implementation story using the toolkit will be shared.

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Crossing the threshold: moving e-portfolios into the mainstream - Jisc Digital Festival 2014

  1. 1. 12/03/2014 Crossing theThreshold Moving e-portfolios into the mainstream
  2. 2. Aims of the session »Where are we now in relation to e-portfolio practice – a point of reflection › What do we know? › What supporting resources do we have? › What needs to happen next? 2 A conversation….. Crossing the threshold 12/03/2014
  3. 3. Overview »Discussion – where are you now? »Background and context »e-Portfolio implementation toolkit › Background and rationale › Case studies › Guidance »The toolkit in practice, an example from the University of Nottingham »Discussion – benefits, challenges, priorities for moving forward Crossing the threshold 12/03/2014 3
  4. 4. Over to you….. What is happening with e-portfolio practice in your context? »Where are you now? (purposes of use, breadth of use) »Where are you hoping to get to? Crossing the threshold 07/02/2014 4
  5. 5. UK context »The use of centrally supported e-portfolio tools rose from 27% in 2005 to 76% in 2012 › PebblePad 33% › Mahara 27% › Blackboard 20% »The use of non-centrally supported e-portfolio tools rose from 11% in 2008 to 23% in 2012 › PebblePad 43% › Mahara 22% › In house tools 14% JISC/UCISA Surveys www.jisc.ac.uk/whatwedo/projects/ucisasurveys.aspx Crossing the threshold 12/03/2014 5
  6. 6. Why are e-portfolios important? › Policy context › Institutional drivers › Pre-HE initiatives › Professional requirements Crossing the threshold 12/03/2014 6 »But…most importantly their potential to transform learning › Powerful evidence of the value of developing e- portfolios – adding value to personalised and reflective models of learning
  7. 7. Title of presentation 00/00/2013 7
  8. 8. Application to University Application to employment Evidencing and showcasing employability skills Presentation of work for professional accreditation Coaching Providing evidence for appraisal Evidencing continuing professional development Presentation of work for assessment Showcasing work to employers APEL Work-based learning Flexible course delivery Portability – Leap2a Non-traditional learners Information advice and guidance Digital storytelling Course approval and design and more........
  9. 9. Context › 2008 - Effective Practice with e-Portfolios and online infoKit › By 2010, the benefits well evidenced › Tools maturing › Escalation of use, but not universal › The issues of implementing e-portfolios at scale were as yet unresearched Crossing the threshold 12/03/2014 9 www.jisc.ac.uk/eportfolio
  10. 10. e-Portfolio ImplementationToolkit »Background »Implementation guidance »Implementation case studies »Exemplars of use »Video case studies Crossing the threshold 12/03/2014 10 Overview www.jisc.ac.uk/eportimplement
  11. 11. e-Portfolio ImplementationToolkit »UK HE › Birmingham City University › University of Bradford › University of Edinburgh › University of Newcastle › University of Northumbria › Southampton Solent University › University of Wolverhampton Crossing the threshold 12/03/2014 11 Case studies »UK FE › University of Northumbria › Southampton Solent University › Dumfries and Galloway College › Newham College › Thanet College Plus Australia and New Zealand examples I
  12. 12. Breadth of practice »School-wide use to support assessment of nurses »School- wide use to support personal development in business studies »Cross-institutional use of e-portfolios with research students »Extra-curricular use for supporting transition into the institution through recognition of prior learning »Extra-curricular use for supporting staff professional development on an IT qualification Crossing the threshold 12/03/2014 12
  13. 13. Crossing the threshold 12/03/2014 13
  14. 14. Guidance and models »Relating to the initiation of the implementation »Relating to key e-portfolio implementation principles (threshold concepts) »Relating to the stages of the implementation journey Crossing the threshold 12/03/2014 14 What did we learn about implementation? »i.e. top down, bottom up, or middle –out
  15. 15. Implementation principles »Their PURPOSES »LEARNING ACTIVITY DESIGN »The PROCESSES involved »OWNERSHIP ISSUES »Their transformative and DISRUPTIVE NATURE Crossing the threshold 12/03/2014 15 These relate to:
  16. 16. Crossing the threshold 12/03/2014 16
  17. 17. What this means in practice »Stage 1: Planning and procurement › The holistic student experience is addressed centrally in planning › Tools are selected that enable personalisation and portability › Control of the space is in the hands of the learner, although purpose may be defined by the lecturer Crossing the threshold 12/03/2014 17 e.g. addressing ownership…. »Stage 2: facilitating adoption › Student voice used to effective use › E.g. student focused animations at the University of Cumbria and Southampton Solent ‘To get the student to take ownership we required a system that they could influence.’ Dumfries and Galloway College
  18. 18. Southampton Solent University journey Crossing the threshold 12/03/2014 18 Stage 0: Prior developments Stage 1: Planning Stage 2: Early adoption Stage 3: Embedding Stage 4: Sustaining Moodle VLE and online careers guidance package in place Perception that paper- based PDP process may need replacing with an online system 2008-09 Research project chose Mahara for a study carried out by a collaborative, cross-departmental team: Fostering Student Personal Development and Employability July 2009 Promotional video for internal use Summer 2009 Server and system funded. Mahara given Solent theme, customized and links to Career Box embedded 2009-2010 Implementation project Sept 2009 Staff and students recruited for four pilots Student induction pages and staff help pages developed Careers service promoted independent use by students through CV support work Summer 2010 University created 2- yr p-t Teaching Fellow posts in each faculty to lead embedding From summer 2010, validation of academic units (course/modules) requires inclusion of e-portfolio Faculty plans include increasing adoption Targets are provided for increasing numbers of students accessing the e- portfolio October 2010 Mahara Development Group launched to oversee ongoing developments
  19. 19. Guidance – some snippets From challenge to change 17/10/2013 19 Identify and establish a central unit and manager…. ‘We enthuse staff by letting them see what they can do with it. Having conversations is important. Depending on what they want, we work with staff to explore the opportunities’ Nora Mogey, University of Edinburgh Provide easy access to the e-portfolio tool and supporting resources…. ‘We need an institutionally based e-portfolio that we can integrate into Moodle and so close the loop on assessment. Students can submit aspects of the e-portfolios through Gradebook in Moodle…you cannot do this on Facebook.’ ProfessorAlan Staley, BirminghamCity University Develop an approach for evaluation and dissemination…. ‘The more evidence you have of successful adoption the more use you will get.The support you put in place for students can also be picked up by staff. Most people learn by doing.’ Dr. Barbara Lee, Southampton Solent
  20. 20. Video case studies –Thanet College Stories of e-portfolio implementation –Thanet College Title of presentation 00/00/2013 20
  21. 21. Title of presentation 00/00/2013 21
  22. 22. Jisc Digifest 2014 The University of Nottingham implementation case study Dr Gordon Joyes, Kirstie Coolin University of Nottingham https://epip.pbworks.com/
  23. 23. The implementation journey The UoN is here. But we are going to focus on Stage 2 of our journey 2012 -13
  24. 24. Overview The key features of the strategy are the carefully staged ‘middle through’ community of practice approach endorsement by senior management uses further development of the open e- portfolio implementation Toolkit to showcase and share practice.
  25. 25. The blind men and the elephant (wall relief in Northeast Thailand) source wikipedia The multiple purposes across the 11 pilots It’s for personal development planning (reflection and goal setting) (5) It’s for professional development and/or accreditation (5) It’s for course assessment (10) It’s for improving feedback (10) It’s for work based learning (7) It’s for developing/ evidencing employability skills (7)
  26. 26. 3/12/2014 Event Name and Venue 26 The contexts
  27. 27. Who were our champions? Senior Librarian Placements Administrator Co-ordinator of Teaching and Learning (Associate Professor) Director of the Centre (Professor) + Senior Tutor +Placement administrator DTC Administrator Professor Teacher tutor
  28. 28. Core team/CIEPD - Researcher - Project lead - Champion - Learning technologist Teaching & Learning Directorate Central Learning Technologies Students Academic Schools Careers & Employabiity Community of Practice
  29. 29. The implementation process Supporting change within the early adoption stage and onto embedding practice • Through the CIePD • Sharing and understanding practice - the blog, the implementation toolkit, the CoP, the survey • Disseminating practice more widely – UoN Talking of teaching blog, the implementation toolkit, conferences
  30. 30. Talking of Teaching http://blogs.nottingham.ac.uk/talkingofteaching/category/tools/eportfolios/
  31. 31. Three cases The Doctoral Training Centre - Susanna Ison (Doctoral Training Programme project officer) A key feature is the new plug-in to record evidence against the Researcher Development Framework Biosciences - Judith Wayte (Placements administrator) Key features are support for placements and tutorials Social Work - Kathryn Moss (Administrator), Kate Morris (Director of the Centre for Social Work), Pauline McCoy (Senior Tutor) Key features are placement portfolio assessment involving Practice Educators in the workplace
  32. 32. ‘The DTP needed a tool through which we could administer the evaluation and progression of students and Mahara provided the platform for this. I heard about Mahara from ClePD and attending a Jisc conference. Engagement with it has been greater with the second cohort of students than the first; this is due in part to my increasing confidence in using and promoting the system. I have recently demonstrated how the DTP use Mahara to all Graduate School staff and as a result been asked to give the same demonstration to a group in the Engineering Faculty and to the DTC Managers network.’ Susanna Ison, November 2013 12/03/2014 33
  33. 33. The RDF plugin 12/03/2014 35
  34. 34. 3/12/2014 36Event Name and Venue Student placement page. She has also created a page about the social side of student life with other interns in the company.
  35. 35. 3/12/2014 Event Name and Venue 37
  36. 36. Key issues -Champions are not necessarily academics (placements and employability) -Champions can lack confidence in sharing developing practice -Champions may not recognise themselves as ‘champions’ -Practice is situated -Stakeholder engagement is a complex and an ongoing process (Both staff and student) Careers? Alumni? -The central unit may be vulnerable (often project funded)
  37. 37. 3/12/2014 Event Name and Venue 39 Peaks and Troughs http://www.flickr.com/photos/68546469@N07/9693834016/
  38. 38. 3/12/2014 Event Name and Venue 40 Present situation Baton handed to Central Learning Technologies http://www.flickr.com/photos/funnyglowingsmurf/7625470418/
  39. 39. 3/12/2014 Event Name and Venue 41 Practice and use growing also in schools not using a centrally supported system PebblePad School of Health Sciences  - Elective Placement Portfolio - Nursing portfolios School of Veterinary Science and Medicine
  40. 40. Questions Open practice in support of wide-scale institutional e-Portfolio adoption https://epip.pbworks.com/
  41. 41. Over to you….. What is happening with e-portfolio practice in your context? »Where are you hoping to get to? »What are your main challenges / pain points? »How can Jisc / partners continue to support your practice? Crossing the threshold 07/02/2014 43

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