JCI London Council Roles 2010

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  • JCI London Council Roles 2010

    1. 1. JCI London Council Roles 2010 GET INVOLVED!!
    2. 2. <ul><li>JCI Vision </li></ul><ul><li>To be the leading global network of young active citizens </li></ul><ul><li>JCI Mission </li></ul><ul><li>To provide development opportunities that empower young people to create positive change </li></ul>
    3. 3. <ul><li>A role with JCI is a great addition to any CV. It is a great way of expanding your experiences and many of our previous JCI London Council members have moved on to more rewarding jobs based on their experience gained with our organization </li></ul><ul><li>A council role with JCI gives you: </li></ul><ul><ul><li>Learning opportunities </li></ul></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>Career development </li></ul></ul><ul><ul><li>Management (team/Deputy) </li></ul></ul><ul><ul><li>Networking opportunities </li></ul></ul><ul><ul><li>Hands on experience: Learning by doing </li></ul></ul><ul><ul><li>Fun! </li></ul></ul>Overview
    4. 4. <ul><li>If you think being a Director is too much to handle, being a Deputy or on one of the teams could be an option </li></ul><ul><li>Talk to Solveig about what the options are to be one of the deputies or if you want to be on one of the teams </li></ul>Deputies & Teams
    5. 5. <ul><li>Let us know! </li></ul><ul><li>Contact Solveig Malvik, Marco van den Heuvel or Sarah Beckwith </li></ul><ul><li>Come to the AGM the 7 th October at Swan House when Directors and other officers will be elected </li></ul>How?
    6. 6. JCI London Council Roles 2010 <ul><ul><li>Local President </li></ul></ul><ul><ul><li>Immediate Past President </li></ul></ul><ul><ul><li>Deputy President </li></ul></ul><ul><ul><li>Secretary General </li></ul></ul><ul><ul><li>Strategic Partnership Director </li></ul></ul><ul><ul><li>Membership Director </li></ul></ul><ul><ul><li>International Director </li></ul></ul><ul><ul><li>Marketing Director </li></ul></ul><ul><ul><li>Treasurer </li></ul></ul><ul><ul><li>Business Director </li></ul></ul><ul><ul><li>Social Director </li></ul></ul><ul><ul><li>Community Director </li></ul></ul><ul><ul><li>Training Director </li></ul></ul>
    7. 7. <ul><li>Day-to-day management and facilitating the smooth running of the JCI London chamber, including to responding to emails from (potential) members and other approaches within a limited time line. </li></ul><ul><li>Chairman of monthly council meetings </li></ul><ul><li>Communicating with members by email, newsletters and at events. </li></ul><ul><li>Coordinating the planning of regular events for our members </li></ul><ul><li>Overseeing the planning and organisation of all major events and projects in the Chamber </li></ul><ul><li>Mentor to less experienced members and helping them reach their full potential </li></ul><ul><li>Ambassador of JCI as an organisation to potential members, sponsors, patrons, and speakers </li></ul><ul><li>Liaising with JCI alumni and senators, JCI (council) members from other chambers and the national board </li></ul><ul><li>Organising knowledge transfer to Deputy President and future council members </li></ul>Local President
    8. 8. <ul><li>Be the deputy of the President, be present at events if the President is unable to be there </li></ul><ul><li>Support the President in his/her activities </li></ul><ul><li>Manage and follow up Awards submissions </li></ul><ul><li>Plan and prepare next year’s council until election of next year’s Local President at the AGM </li></ul><ul><li>Plan transfer of knowledge and activities for next year’s chamber </li></ul><ul><li>Be a representative of the organisation, be present at most events and taking on a responsibility towards new members and others wanting to learn about the organisation </li></ul><ul><li>Supervise/support management of JCI events </li></ul>Deputy President
    9. 9. <ul><li>This is a very important organizational role that looks good on any CV for anyone interested in management </li></ul><ul><li>Constitutional oversight </li></ul><ul><li>Compile and distribute agenda for council meetings </li></ul><ul><li>Compile and distribute minutes from council meetings </li></ul><ul><li>Collate spreadsheet of director updates for council meetings </li></ul><ul><li>Transfer of knowledge: Responsible for central depository for council documents </li></ul><ul><li>Post event descriptions provided by directors on JCIL website/Eventbrite/Facebook/ASW etc </li></ul><ul><li>Respond to/direct general enquiries from members/potential members </li></ul>Secretary General (new)
    10. 10. <ul><li>Identify and make contact with potential partners and sponsors (local and regional companies, service providers, Senators, professional organizations, development and training organizations, student organizations) </li></ul><ul><li>Maintain and develop JCI London’s existing relations with London Chamber of Commerce & Industry </li></ul><ul><li>Maintain and develop JCI London’s relations with existing partners (Canary Wharf, Starbucks etc) </li></ul><ul><li>Make sure sponsors and partners are recognized by JCI London in marketing material and through other benefits </li></ul><ul><li>Maintain and develop contacts and relations with partners and sponsors </li></ul><ul><li>Create template sponsor agreements </li></ul><ul><li>Explore the option of “chamber card” agreements </li></ul>Strategic Partnership Director (new)
    11. 11. <ul><li>Annual budgeting </li></ul><ul><li>Preparation and completion of accounts </li></ul><ul><li>Liaison with JCI UK with regards to membership fees </li></ul><ul><li>Project book-keeping </li></ul><ul><li>Administering day to day finance functions </li></ul><ul><li>Maintaining relationship with external advisors </li></ul><ul><li>Manage the chamber’s investments </li></ul>Treasurer/Company Secretary
    12. 12. <ul><li>Maintain membership database - information on new/potential/past members </li></ul><ul><li>Respond to queries from potential members </li></ul><ul><li>Liaise with JCI UK admin/finance re membership numbers/queries </li></ul><ul><li>Send welcome e-mail/new member welcome pack to all new members </li></ul><ul><li>Remind members about membership renewal </li></ul><ul><li>Ask for feedback/reasons for members leaving </li></ul><ul><li>Update new member welcome pack </li></ul><ul><li>Organise open evenings </li></ul>Membership Director
    13. 13. <ul><li>Develop and execute JCI London marketing strategy through any media available; networking, media, online… </li></ul><ul><li>Develop marketing material and marketing strategy for JCI </li></ul><ul><li>Develop social media marketing strategy, incorporate the JCI website into the strategy </li></ul><ul><li>Make sure all project teams and council members are up to date on marketing strategies, where to market events, and have the material they need </li></ul><ul><li>Find partners and sponsors for marketing materials </li></ul><ul><li>Create a budget for marketing materials </li></ul><ul><li>Promote JCI London in the media </li></ul>Marketing Director
    14. 14. <ul><li>To initiate and oversee a programme of personal development events for the Chamber over the course of a calendar year. </li></ul><ul><li>To build relationships with potential training contacts both within and outside the Chamber. </li></ul><ul><li>To attend and ensure the smooth running of training events during the calendar (e.g. confirm venue bookings, introducing and thanking speakers/trainers, purchasing refreshments) </li></ul><ul><li>To contribute to the growing reputation of JCI London as a resource for young professionals seeking personal development opportunities </li></ul>Training Director
    15. 15. <ul><li>Collect ideas for new events, develop event schedule </li></ul><ul><li>Contact existing and new business partners, use the network of other (council) members </li></ul><ul><li>Plan, organize and market events </li></ul><ul><li>Identify partner companies and locations </li></ul><ul><li>Liaise with local businesses for development opportunities for members </li></ul><ul><li>Allocate roles and responsibilities to team members, especially concerning the organization on the day </li></ul><ul><li>Create networking opportunities for JCI members and companies and corporations in Greater London for the mutual benefit of both </li></ul>Business Director
    16. 16. <ul><li>Develop JCI London’s social strategy making sure it is interesting, fun and innovative in accordance with the strategic intent of JCI London </li></ul><ul><li>Marketing of social events </li></ul><ul><li>Liaison with the other directors of JCI London </li></ul><ul><li>Organise JCI London’s social events </li></ul><ul><ul><li>Annual Dinner </li></ul></ul><ul><ul><li>Christmas Dinner </li></ul></ul><ul><ul><li>Thirsty Thursdays </li></ul></ul><ul><ul><li>Picnic </li></ul></ul>Social Director
    17. 17. <ul><li>Responsible for making sure JCI has an appropriate number and balance of interesting community events over the year </li></ul><ul><li>Internally and externally promote the Community part of JCI </li></ul><ul><li>Liaise with external organizations/people in order to identify/arrange joint events </li></ul><ul><li>Attend and lead community project meetings </li></ul><ul><li>Prepare budget/event management plans for events </li></ul><ul><li>Identify and appoint project managers </li></ul><ul><li>Oversee project managers/mentoring </li></ul><ul><li>Market community events </li></ul>Community Director
    18. 18. <ul><li>Promotion of JCI International Events to members </li></ul><ul><li>Maintaining existing international relationships as well as identifying and responding to queries about new relationships </li></ul><ul><li>Liaison with international event organizers (world conference, European conference, KHT etc) </li></ul><ul><li>Managing JCI London’s twinning relationships (major European capitals) </li></ul><ul><li>Managing the international project team for JCI London </li></ul><ul><li>Organization of international events in London (twinning weekends, World Language Day, etc) </li></ul><ul><li>Promoting JCI’s international aspect, partners and activities </li></ul><ul><li>International networking on behalf of JCI London </li></ul>International Director
    19. 19. <ul><li>[email_address] </li></ul><ul><li>www.JCILondon.org.uk/job_board.php </li></ul>Contacts

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