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OU Library Training: Making your research data open


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Open University Library training delivered on 8th December 2017 about making research data open. Covers repositories and archives for research data (including ORDO), preparing data for sharing, rights related to research data and ethical concerns related to data sharing.

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OU Library Training: Making your research data open

  1. 1. Isabel Chadwick & Dan Crane Research Support Librarians Making your research data open 8th December 2017
  2. 2. Overview of the workshop • What/how/when/why (not) to share • Preparing data for sharing • Rights and data sharing • Re-using data • Ethics and data sharing • Questions/further information
  3. 3. Rufus Pollock, Cambridge University and Open Knowledge Foundation, 2008 “The coolest thing to do with your data will be thought of by someone else.”
  4. 4. Why should you share your data? Policies: funders…
  5. 5. Why should you share your data? Policies: publishers…
  6. 6. “In keeping with OU principles of openness, it is expected that research data will be open and accessible to other researchers, as soon as appropriate and verifiable, subject to the application of appropriate safeguards relating to the sensitivity of the data and legal and commercial requirements.” OU Research Data Management Policy, November 2016 research-support/files/files/Open-University-Research-Data-Management-Policy.pdf Why should you share your data? Policies: Open University…
  7. 7. Why should you share your data? Innovation
  8. 8. Why should you share your data? Research integrity
  9. 9. Why should you share your data? More citations
  10. 10. What do you need to share? • Raw data • Derived data • Data underpinning publications • Code • Methods What are research data in your context? What would others need to understand your research?
  11. 11. Barriers to sharing Discussion • Look at the discussion cards on your table. • Can these barriers to sharing be overcome? • How? • If not, why not?
  12. 12. Open Research Data Online (ORDO) Online data sharing services • Figshare • Zenodo • CKAN DataHub • Mendeley Data Directories • re3data Funders’ repository services • UK Data Service ReShare • NERC data centres How to share Data repositories
  13. 13. ORDO (Open Research Data Online)
  14. 14. Preparing data for sharing Metadata/documentation “...make sure that data are fully described, so that consumers have sufficient information to understand their strengths, weaknesses, analytical limitations, and security requirements as well as how to process the data...” G8 Open Data Charter (2013) charter/g8-open-data-charter-and-technical-annex
  15. 15. Preparing data for sharing Metadata/documentation What do others need to understand your data? Embedded documentation • code, field and label descriptions • descriptive headers or summaries • recording information in the Document Properties function of a file (Microsoft) Supporting documentation • Working papers or laboratory books • Questionnaires or interview guides • Final project reports and publications • Catalogue metadata
  16. 16. Preparing data for sharing Metadata/documentation Imagine you have just downloaded the data sample sheet from a repository... 1. What contextual or explanatory information is missing? 2. Is there anything odd about the data that needs clarifying? 3. What additional documentation would you like to see supplied?
  17. 17. Preparing data for sharing File formats • Unencrypted • Uncompressed • Non-proprietary/patent-encumbered • Open, documented standard • Standard representation (ASCII, Unicode) Type Recommended Avoid for data sharing Tabular data CSV, TSV, SPSS portable Excel Text Plain text, HTML, RTF PDF/A only if layout matters Word Media Container: MP4, Ogg Codec: Theora, Dirac, FLAC Quicktime H264 Images TIFF, JPEG2000, PNG GIF, JPG Structured data XML, RDF RDBMS Further examples:
  18. 18. Rights related to data sharing Intellectual property rights IP will usually belong to the institution (OU) but... • Sometimes funders exert claims over rights • When working with commercial partners there may be joint IP rights – best handled with an agreement/contract
  19. 19. Rights related to data sharing Copyright/Database rights Database rights apply when there has been substantial intellectual investment in obtaining, verifying or presenting content in an original manner Copyright applies to: • Original literary dramatic, musical and artistic works • Sound recordings, films, broadcasts • The typographical arrangement of publications • NOT facts
  20. 20. Rights related to data sharing Open licences How do you want your data to be re-used? Other options should be considered for databases and software.
  21. 21. Rights related to data sharing Freedom of Information Be prepared...
  22. 22. Rights related to data sharing Freedom of Information • Research data can be the subject of FoI requests • Must be provided unless an exemption or exception allows your institution not to disclose it • Could be addressed to anyone in the organisation • Only 20 working days to respond Exemptions: • Accessible by other means • Contains personal data • Subject to a duty of confidentiality • Release would prejudice legitimate commercial interests • Intended for future publication (but must be the data, not a paper based on the data)
  23. 23. Re-using data Consider... • Citation • Purpose • Discovery • Access • Cost • Licensing Prepare for... • Data cleansing • Data interpretation difficulties • Data disappearance Where to look... • Disciplinary data archives • Re3data • Datacite • British Library • Data access statements
  24. 24. Ensure you have obtained valid consent and provided information re.: • The research and nature of participation • How confidentiality will be maintained • Options for varied consent conditions for participation, publication and data sharing • How research data will be stored and preserved in the long-term • How data may be used for future research or teaching and any restrictions on that use Ethics and data sharing Obtaining consent At a minimum, consent forms should not preclude data sharing, such as by promising to destroy data unnecessarily.
  25. 25. Ethics and data sharing Activity Look at one of the example consent forms and discuss: • What are your initial impressions? • How effective is it? • Is there anything missing/unnecessary? • Compare it to consent forms you’ve used: would you change anything on your own having read it?
  26. 26. Library Services How we can help • Open Research Data Online (ORDO) • Help with Data Management Plans and consent forms • Advice on preparation of data for sharing • Data catalogue on ORO • Online guidance • Enquiries Email: library-research-
  27. 27. Useful links • The OU Library Research Support website: research-support/research-data-management • Open Research Data Online (ORDO): • Digital Curation Centre: • DMP Online: • UK Data Archive: • MANTRA: • The Orb:
  28. 28. Questions?
  29. 29. 1. Sharing your data isn’t just about compliance 2. Good metadata enables re-use 3. Know your rights – and make conditions for re-use clear 3 take home points...
  30. 30. Image credits Unless otherwise stated, all images are by Jørgen Stamp at