Ivor Davies – Systems Analyst
§  Established in 1927 by Lieutenant Governor William Donald Ross.
§  It is the single largest purchaser of beverage alc...
§  10Years of SharePoint experience
§  23Years of ITwork with the LCBO – Ontario (32 years with
company)
§  Seasoned IT...
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§  Governance is about taking
action to help your organization
organize, optimize, and
manage your systems and
resources.
§  never static
living breathing process
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adaptable
needs of your business
Home Page
Functional
Areas
Divisions – “Public”
Departments – “Public”
Team Sites
Personal Sites – My Sites / My Store
“PU...
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§  Improve collaboration throughout the organization
§  Share best practices amongst the user community
§  Replace ...
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Governance Plan should define decisions…
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§  Site sprawl
§  Unfettered content
§  Process lawlessness
Why are we talking about Governance?
Executive Working
Vision
User adoption
Training
IT & Business
Operation
Support
Development
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The Executive Team:
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§  Operations
§  Support
§  Development
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The Working Team:
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Table of Contents…
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§  Dilemma – How do we get our content managers to read and
agree to such a large document?
§  consumable
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§  Se...
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Governance Home Page
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Application Usage Policies –
Use of Corporate Site
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LCBO Portal
Roles & Responsibilities
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Frequently
Asked Questions…
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§  To Sum it up…Create strong partnerships and a good
communication plan. 46
So – Wha...
Key Points to remember…
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http://technet.microsoft.com/en-us/library/cc789336.aspx
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http://technet.microsoft.com/en-us/library/ff848257.aspx
...
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http://blogs.msdn.com/SharePoint/archive/2006/12/13/management-
and-governance-resources.aspx
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http://technet.micro...
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http://technet.microsoft.com/en-us/library/ee424403(office.14).aspx
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http://technet.microsoft.com/en-us/library/ee4...
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http://www.linkedin.com/groups/SharePoint-2010-1869506?
trk=myg_ugrp_ovr
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http://www.linkedin.com/groups?gid=385466...
Thanks to our sponsors!
Connect. Collaborate. Share.
Toronto SharePoint Users Group
http://www.meetup.com/TorontoSPUG/
Toronto SharePoint Business...
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LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
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LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014

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My presentation at SharePoint Saturday Toronto on Saturday July 12th 2014 at Microsoft Canada.

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LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014

  1. 1. Ivor Davies – Systems Analyst
  2. 2. §  Established in 1927 by Lieutenant Governor William Donald Ross. §  It is the single largest purchaser of beverage alcohol in the world. §  Has over 634 stores in the province of Ontario with 219Agency Stores in smaller communities. §  LCBO’s net sales in 2012-2013 was $4.89 Billion. §  Transferred over $13.7 Billion to the OntarioTreasury during the last 10 fiscal years. §  Returned $1.7 Billion in profit to the Ontario Government in the last fiscal year. §  Total number of products available in 2012 to 2013 was 17,615. §  www.lcbo.com and www.vintages.com are the main websites.
  3. 3. §  10Years of SharePoint experience §  23Years of ITwork with the LCBO – Ontario (32 years with company) §  Seasoned ITProfessional in SharePoint / Project Server / Microsoft Office / Virtualization §  Classified as a SharePoint "Specialist" onKlout with over 1300 Twitter followers, 11,000 Pinterest followers and over 2,800 LinkedIn connections. §  Introduced SharePoint and Project Server to the LCBO back in 2003. §  Has been identified as one of theTop 100 SharePoint Influencers (out of 15,000) according to http://www.scratchmm.com/sharepoint/community-vote
  4. 4. §  §  §  §  §  §  §  §  § 
  5. 5. §  §  §  •  •  •  •  • 
  6. 6. §  §  §  §  §  8
  7. 7. §  §  §  §  9
  8. 8. 10
  9. 9. 11
  10. 10. §  §  §  §  §  13
  11. 11. 1 5
  12. 12. §  §  §  §  §  §  16
  13. 13. 1 7
  14. 14. §  Governance is about taking action to help your organization organize, optimize, and manage your systems and resources.
  15. 15. §  never static living breathing process §  adaptable needs of your business
  16. 16. Home Page Functional Areas Divisions – “Public” Departments – “Public” Team Sites Personal Sites – My Sites / My Store “PUBLIC” SITES: Open to all employees TEAM SITES: Generally open to team members Tightly controlled, formal governance Looser control, less formal governance Some control, some formal governance “PRIVATE” SITES: Open to business group members 2 2 “From Susan Hanley www.susanhanley.com”
  17. 17. §  §  §  §  §  §  §  §  §  §  §  §  §  24
  18. 18. §  §  Improve collaboration throughout the organization §  Share best practices amongst the user community §  Replace shared drives & email attachments §  §  Easier access to information §  Move work between business entities §  “One stop shop" for authoritative information §  Improve the "time to talent" §  Capture knowledge of retiring employees 25 Governance Plan Must have a Clear Vision…
  19. 19. 1.  2.  3.  4.  5.  6.  7.  8.  9.  26 Governance Plan should define decisions…
  20. 20. §  §  §  §  §  Site sprawl §  Unfettered content §  Process lawlessness Why are we talking about Governance?
  21. 21. Executive Working Vision User adoption Training IT & Business Operation Support Development 29
  22. 22. §  §  §  §  §  §  30 The Executive Team:
  23. 23. §  §  Operations §  Support §  Development 31 The Working Team:
  24. 24. §  §  §  §  34
  25. 25. •  •  •  •  •  •  •  •  •  •  3 5 Table of Contents…
  26. 26. 36
  27. 27. 37
  28. 28. 38
  29. 29. §  §  Dilemma – How do we get our content managers to read and agree to such a large document? §  consumable §  §  Searchable §  Accessible 40
  30. 30. 41 Governance Home Page
  31. 31. 42 Application Usage Policies – Use of Corporate Site
  32. 32. 43 LCBO Portal Roles & Responsibilities
  33. 33. 44 Frequently Asked Questions…
  34. 34. §  §  §  §  §  §  §  §  §  §  To Sum it up…Create strong partnerships and a good communication plan. 46 So – What did we learn from our experience?
  35. 35. Key Points to remember… §  §  §  §  §  §  §  47
  36. 36. §  http://technet.microsoft.com/en-us/library/cc789336.aspx §  http://technet.microsoft.com/en-us/library/ff848257.aspx §  http://www.microsoft.com/download/en/details.aspx?id=23613 §  Good SharePoint Resources…
  37. 37. §  http://blogs.msdn.com/SharePoint/archive/2006/12/13/management- and-governance-resources.aspx §  http://technet.microsoft.com/en-us/library/cc263356(office.14).aspx §  http://technet.microsoft.com/en-us/library/ee519603(office.14).aspx References:
  38. 38. §  http://technet.microsoft.com/en-us/library/ee424403(office.14).aspx §  http://technet.microsoft.com/en-us/library/ee424402(office.14).aspx §  http://technet.microsoft.com/en-us/library/cc262706.aspx References (continued):
  39. 39. §  http://www.linkedin.com/groups/SharePoint-2010-1869506? trk=myg_ugrp_ovr §  http://www.linkedin.com/groups?gid=3854668&trk=myg_ugrp_ovr §  §  §  http://www.topsharepoint.com/50-must-follow-tweeters-for-sharepoint- enthusiasts §  §  Additional Resources On Social Media:
  40. 40. Thanks to our sponsors!
  41. 41. Connect. Collaborate. Share. Toronto SharePoint Users Group http://www.meetup.com/TorontoSPUG/ Toronto SharePoint Business Users Group http://www.meetup.com/TSPBUG/ SharePoint Saturday Toronto http://spbuzz.it/spstoyam
  42. 42. §  § 
  43. 43. §  §  §  §  § 

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