LCBO Uncorks SharePoint Governance SharePoint Saturday Toronto 2014
Ivor Davies – Systems Analyst
§ Established in 1927 by Lieutenant Governor William Donald Ross.
§ It is the single largest purchaser of beverage alcohol in the world.
§ Has over 634 stores in the province of Ontario with 219Agency
Stores in smaller communities.
§ LCBO’s net sales in 2012-2013 was $4.89 Billion.
§ Transferred over $13.7 Billion to the OntarioTreasury during the
last 10 fiscal years.
§ Returned $1.7 Billion in profit to the Ontario Government in the
last fiscal year.
§ Total number of products available in 2012 to 2013 was 17,615.
§ www.lcbo.com and www.vintages.com are the main websites.
§ 10Years of SharePoint experience
§ 23Years of ITwork with the LCBO – Ontario (32 years with
§ Seasoned ITProfessional in SharePoint / Project Server /
Microsoft Office / Virtualization
§ Classified as a SharePoint "Specialist" onKlout with over 1300
Twitter followers, 11,000 Pinterest followers and over 2,800
§ Introduced SharePoint and Project Server to the LCBO back in
§ Has been identified as one of theTop 100 SharePoint Influencers
(out of 15,000) according to
§ Governance is about taking
action to help your organization
organize, optimize, and
manage your systems and
§ never static
living breathing process
needs of your business
Divisions – “Public”
Departments – “Public”
Personal Sites – My Sites / My Store
“PUBLIC” SITES: Open to
Generally open to
Tightly controlled, formal
Looser control, less formal
“PRIVATE” SITES: Open
to business group
“From Susan Hanley www.susanhanley.com”
§ Improve collaboration throughout the organization
§ Share best practices amongst the user community
§ Replace shared drives & email attachments
§ Easier access to information
§ Move work between business entities
§ “One stop shop" for authoritative information
§ Improve the "time to talent"
§ Capture knowledge of retiring employees
Governance Plan Must have a Clear Vision…
Governance Plan should define decisions…
§ Site sprawl
§ Unfettered content
§ Process lawlessness
Why are we talking about Governance?
IT & Business
Connect. Collaborate. Share.
Toronto SharePoint Users Group
Toronto SharePoint Business Users Group
SharePoint Saturday Toronto