1.
29 November 2021
Sassari, Italy
ADMINS
DEVELOPING SPORT
ADMINISTRATION
COMPETENCES
SPEAKER
International Projects Office - UCAM
Ramona M. Bucur
Delia Postiglione (online)
MODULE 4
The EU Projects
and Funding
Project nº 613261-EPP-1-2019-1-HR-SPO-SCP

2.
CONTENT of the module
INTRO. Welcome to the Erasmus bubble:
About UCAM and OPRI
PART I. Getting familiar with the environment
Characteristics of Erasmus+ Programme
PART II. Learning how to apply
Main aspects of a project proposal preparation
➔ STEP 0: The project idea
➔ STEP 1: Identifying the call
➔ STEP 2: Building the consortium
➔ STEP 3: The application pack and the submission
➔ STEP 4: The implementation
PART III. Sharing knowledge
Example of good practice in Erasmus+ Sport

3.
INTRO
Welcome to the Erasmus bubble:
About UCAM and OPRI

4.
INTRO Welcome to the Erasmus bubble:
About UCAM and OPRI
18.858
STUDENTS

5.
INTRO Welcome to the Erasmus bubble:
About UCAM and OPRI

6.
INTRO Welcome to the Erasmus bubble:
About UCAM and OPRI

7.
PART I
Getting familiar with the environment
Characteristics of Erasmus+
Programme

8.
HISTORY OF THE ERASMUS+
European
Region
Action
Scheme
Mobility
University
Students
1987
Late ’60
Sofia Corradi
Educational Science
Professor
Erasmus of Rotterdam
Dutch philosopher
and humanist
PART I HISTORY OF THE ERASMUS+
11
Countries
1st
Edition
3000
participants

9.
HISTORY OF THE ERASMUS+
2014-2020
Edition
Different beneficiaries:
❖ students
❖ staff
❖ trainees
❖ apprentices
❖ youth workers
❖ young people
BUDGET
18.2 billion euros
ACTIONS
Specific allocation for projects
in the
FIELD of SPORT
● Increase
participation
● Promote values and
education
● Fight discrimination
and violence

10.
HISTORY OF THE ERASMUS+
2014-2020
Edition
ERASMUS
becomes +
LEVELS of EDUCATION
school, vocational, higher, and
adult education
Projects FIELDS
Education
Youth
Sport
PROGRAMMES
Leonardo
Mundus
Jean Monnet

11.
HISTORY OF THE ERASMUS+
2014-2020
Edition
OBJECTIVES
and
ADVANTAGES
Skills and competencies
→ LABOUR
MARKET
Sense of belonging
→ PARTICIPATION
in CIVIC LIFE
PEOPLE
+
ORGANISATIONS
Boost cooperation
Drive innovation
Enhance quality
Improve policies

12.
HISTORY OF THE ERASMUS+
2021-2027
Edition
26.2 billion euros
SOCIAL
INCLUSION
ECOLOGICAL
and DIGITAL
TRANSITION
PARTICIPATION in
DEMOCRATIC LIFE

13.
ERASMUS+ KEY ELEMENTS
OBJECTIVES
GENERAL
SPECIFIC
Development of people
G
row
th
Quality jobs
Social cohesion
Innovation
Learning mobility
Non-formal learning
Informal learning
C
o
o
p
e
r
a
t
i
o
n

14.
GENERAL
KEY CONCEPTS
ERASMUS+
Aimed at
Target
group
and
Beneficiaries
Series of
activities
- Objectives
- Timeframe
- Budget
(EU funds)
EUROPEAN
PROJECT
Life cycle
Management, monitoring,
financial arrangements

15.
ERASMUS+
Invitation to
present a
project
within a
specific
DEADLINE
CALL for
PROPOSAL
EU Commission’s website
+
National Agencies’ website
!
- required
conditions
- specified
objectives
GENERAL
KEY CONCEPTS

16.
ERASMUS+
EU Grant
may not
finance the
entire project
Co-financed by:
- beneficiary's
own resources;
- contributions
from third
parties; ...
CO-FINANCING
KEY
ACTIONS
KA2
Cooperation among
Organisations and
Institutions
KA3
Support to Policy
Development and
Cooperation
KA1
Learning Mobility of
Individuals
GENERAL
KEY CONCEPTS

17.
ERASMUS+
Project COORDINATOR Project PARTNER
Acts as the intermediary for all
communications between the consortium
and the European Commission
Commits itself to effectively communicate
with the Project Coordinator and the rest of
the consortium
Submits the application and signs the
Grant Agreement on behalf of the partners
Authorises the Project Coordinator to
submit and sign project documents on its
behalf
Submits deliverables and reports periodically
to the European Commission
Submits deliverables and reports periodically
to the Project Coordinator
Monitors and controls the implementation of
the project
Implements the assigned tasks and reports
to the Project Coordinator
Manages financial resources,
including payments to partners
Provides the Project Coordinator with
financial reports
CONSORTIUM
GENERAL
KEY CONCEPTS

18.
ERASMUS+
SPECIFIC
KEY CONCEPTS
TPM
WP PR
ME
Transnational
Project Meeting
● official meeting
● all the partners
● management and
financial issues
Multiplier
Event
To share results
with a large
audience
Work
Package
Building block of
the work structure
(“sub-project”)
Project
Results
Innovative outcomes
(publications, course
materials)

19.
PART I THE ERASMUS+ PHILOSOPHY
INTERNATIONAL DIMENSION
➢ More resilient society
➢ Mutual trust
➢ Intercultural understanding
➢ EU as a global actor
MULTILINGUALISM
➔ United in diversity
➔ Equip people for labour market
➔ European Language Label
COMMUNICATION
To maximize impact of the
projects
OPEN ACCESS
Project outputs freely available
❖ NO costs, NO limitations
PROTECTION, HEALTH and
SAFETY
- people’s rights
- physical and emotional integrity
- mental health and wellbeing
RECOGNITION of SKILLS
and QUALIFICATIONS
Within and across national
borders

20.
PART I
SOFT SKILLS and
KEY COMPETENCES
SOFT SKILLS
Non-technical talents or abilities
KEY COMPETENCES
Not only know notions but use the knowledge in a
flexible adaptive way

21.
PART I PRIORITIES
INCLUSION and
DIVERSITY ENVIRONMENT
and CLIMATE
PARTICIPATION
in DEMOCRATIC
LIFE
DIGITAL
TRANSFORMATION

22.
KEY ACTION
1
LEARNING MOBILITY of
INDIVIDUALS
Learning mobility
opportunities for:
❖ students
❖ staff
❖ trainees
❖ apprentices
❖ youth workers
❖ young people
IMPROVE
learning performance
foreign languages
digital competences
ENHANCE
employability
intercultural interaction
participation in society
INCREASE
sense of initiative
self-empowerment
self-esteem

23.
KEY ACTION
2
COOPERATION
among ORGANISATIONS
and INSTITUTIONS
Addressed to organisations
and Institutions to
➢ Develop
➢ Transfer
➢ Implement
innovative practices at
regional, national or EU level
PARTNERSHIPS for
➢ COOPERATION
➢ EXCELLENCE
➢ INNOVATION
CAPACITY BUILDING
in the FIELD of YOUTH
NOT-FOR-PROFIT
EUROPEAN SPORT
EVENTS

24.
KEY ACTION
3
SUPPORT to
POLICY DEVELOPMENT
and COOPERATION
Contribute to
the development
of new policies
in order to trigger
MODERNISATION
and
REFORM
In the field of
● education
● training
● youth
● sport

25.
PRIORITIES
★ Increase participation
★ Promote values and
education
★ Fight discrimination
and violence
E+ SPORT ACTIONS in the
FIELD of SPORT
COOPERATION
PARTNERSHIPS
NOT-FOR-PROFIT
EU SPORT EVENTS
SMALL-SCALE
PARTNERSHIPS

26.
PART I CRITERIA
ADMISSIBILITY
CRITERIA
➔ Meet the DEADLINE
➔ Use the forms
provided on the EACE, Erasmus+ or
National Agencies’ websites
➔ Present a readable and accessible
application
ELIGIBILITY CRITERIA
Type of organisations
Country
Number of partners
Duration of the project
Procedure to submit

27.
PART I CRITERIA
SELECTION CRITERIA
To assess
the applicant’s capacity to
complete the proposed project
FINANCIAL and
OPERATIONAL
capacities
AWARD CRITERIA
To evaluate the quality of the proposal
❖ Relevance of the project (max 25p)
❖ Quality of the project and
implementation (max. 30p)
❖ Quality of the project team and
cooperation arrangements
(max. 25p)
❖ Impact and dissemination
(max. 20p)

28.
PART II
LEARNING HOW TO APPLY
Main aspects of a project proposal
preparation

29.
STEP 2 STEP 3 STEP 4
STEPS
HOW TO APPLY
STEP 1
STEP 0

30.
STEP 2 STEP 3 STEP 4
STEPS
HOW TO APPLY
STEP 1
STEP 0
The project
IDEA

31.
Conceptualisation
The project IDEA
STEP 0
Do we want to promote gender equality? Do we want to increase the
use of new technologies? Do we want to create specific educational
resources? Do we want to equip our staff with specific
competences? Do we want to favour a certain disadvantaged group?
Do we want to create new spaces for training or cooperation? Do we
want to promote interculturality? etc
IDEA
NEEDS
aspects/elements that need to be
modified or are not currently available
SWOT
analysis
PROJECT
PROPOSAL
HOW
WHY
WHAT

32.
JOINT IDEAS
The project IDEA
STEP 0
JOINT elaboration of a project idea = common + highly recommended in EU projects
Evaluating
THE
IDEA
Is the idea viable? (current trends, similar initiatives, right time, technical feasibility)
Does the idea provide the greatest possible benefit? (target group, added value, differentiation)
DEVELOPED BY
Mine my technical team NOT RECOMMENDED
Mine a consortium HIGHLY RECOMMENDED
Someone else's him or his institution NOT RECOMMENDED
Someone else's a consortium HIGHLY RECOMMENDED
A consortium I subscribe without providing any input HARDLY RECOMMENDED
Mine, yours or our idea?

33.
STEP 2 STEP 3 STEP 4
STEPS
HOW TO APPLY
STEP 1
STEP 0
The project
IDEA
Identifying
the call

34.
Got a project idea to
implement with EU
funds?
E+ & ESC
Identifying the call
STEP 1
EACEA
WHERE TO SEARCH
EU LOGIN

35.
Identifying the call
STEP 1
EU
LOGIN
Registration
CONFIRMATION
EMAIL

36.
STEP 2 STEP 3 STEP 4
STEPS
HOW TO APPLY
STEP 1
STEP 0
The project
IDEA
Identifying
the call
Building the
consortium

37.
STEP 2
A consortium is formed by institutions, not individuals.
Each institution collaborates on a project through a team.
When to build it?
How many partners? 3-10
Where could I find these partners?
• My network
• Other resources - websites, portals, social…
What partners do I need?
• The expertise
• Common needs
THE DIFFERENT ROLES
Building the CONSORTIUM
HOW TO BUILD A CONSORTIUM
From an administrative point of view:
•COORDINATOR
•PARTNER
•Associated partners
Considering the contribution of the team member:
•Manager
•Researcher / Teacher / Trainer
•Technician
•Administrative staff

38.
STEP 2 STEP 3 STEP 4
STEPS
HOW TO APPLY
STEP 1
STEP 0
The project
IDEA
Identifying
the call
Building the
consortium
The application
pack and the
submission

39.
E+ SPORT: The application pack
STEP 3
WHERE to find it
HOW
to
access
it
HOW
to
prepare
it

40.
STEP 3 E+ SPORT: The application pack
PART A ADMINISTRATIVE FORMS

41.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION 40-70 pages
I. RELEVANCE
II. QUALITY
III. IMPACT
IV. WORK PLAN
V. OTHERS: ETHICS
VI. DECLARATIONS
ANNEXES

42.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION I. RELEVANCE
● Previous projects: Erasmus+ Project
Results platform
● Other projects/actions related to the topic
● between 3 and 6
● based on empirical evidence: general
and from consortium
● linked to the objectives
● Clear aim
● study of the state of the art
● Link to the Erasmus+ priorities/EU
policies

43.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION II. QUALITY
2.1 PROJECT DESIGN AND IMPLEMENTATION
● methodology(ies) behind the technical
WPs
● how the results of each WP will be
achieved, specifying the criteria /
methods / resources used.
● Focus on quality assurance as part of
the project management (WP1)
○ who will be responsible/leading.
○ Some of its key elements
○ What is evaluated?
● Specify the areas to be monitored.

44.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION II. QUALITY
2.1 PROJECT DESIGN AND IMPLEMENTATION
● This may include aspects such as:
force majeure situations (such as
COVID-19), inadequate estimation
of duration and resources, delays in
the completion of tasks/deliverables,
difficulties in selecting participants,
differences in performance, etc.

45.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION II. QUALITY
2.2 PARTNERSHIP AND COOPERATION ARRANGEMENTS
● partners involved in the consortium,
highlighting their experience in all
areas relevant to the project and the
role they will play
● Highlight the existence of previous
collaborations
● Mention the partnership agreement,
● Specify and describe the different roles
● Explain how the communication
between the partners will be carried out,
● Define the decision-making process

46.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION III. IMPACT
● The impact:
○ DURING vs AFTER the project lifetime
○ INSIDE vs OUTSIDE the organization
● Specify quantitative and qualitative impact
INDICATORS. T.
● Objectives, levels, instruments
and activities
● the routes to sustain the impact of the
project (eg. project website)
● Any other type of collaboration with
agents or institutions external

47.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION IV. WORK PLAN

48.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION IV. WORK PLAN

49.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION
V. OTHERS: ETHICS
VI. DECLARATIONS

50.
STEP 3 E+ SPORT: The application pack
PART B TECHNICAL DESCRIPTION
ANNEXES
Detailed
BUDGET
CVs
Annual
activity
reports
List of
previous
projects
Other
annexes
not applicable

51.
STEP 2 STEP 3 STEP 5
STEPS
HOW TO APPLY
STEP 1
STEP 0
The project
IDEA
Identifying
the call
Building the
consortium
The application
pack and the
submission
Implementation

52.
IMPLEMENTATION
STEP 5
Possible outcomes:
APPROVED
REJECTED (due to lack of funds or quality).
Waiting list
GRANT AGREEMENT
adjust/reccom. budget
PARTNERSHIP AGREEMENT
PROJECT IMPLEMENTATION: KoM

53.
PART III
SHARING KNOWLEDGE
Example of good practice in E+ Sport

54.
E+ GOOD
PRACTICE
A SUCCESSFUL
PROJECT PROPOSAL
30 Months
ID:622213-EPP-1-2020-1-ES-SPO-SCP
Dual Career of Student-Athletes with Disabilities
as a Tool for Social Inclusion - Para-Limits
Relevance of
the project
28 / 30
Quality of the project
design and
implementation
13 / 20
Quality of the project
team and the cooperation
arrangements
18 / 20
Impact and
dissemination
27 / 30
86 / 100
7 partners
NAME
CALL
DURATION
CONSORTIUM
EU EVALUATION:

55.
E+ GOOD
PRACTICE
I. RELEVACE
The focus of this project is the E+SPORT combined topics of "To promote
voluntary activities in sport, together with social inclusion, equal
opportunities and awareness of the importance of physical activity for health,
by increasing participation in sport and equal access to sport for all, within the
framework of promoting and supporting athletes' Dual Career”.
PARA-LIMITS will seek to address the objectives set by European policies in the
field of social integration and adapted sport.
The project is in line with several guidelines and policies set by the European
Union, outlined in the document titled Mapping on Access to Sport for People with
Disabilities (Guidline vs. Para-Limits tasks/activities)
ERASMUS+
TOPICS/
POLICIES

56.
E+ GOOD
PRACTICE
I. RELEVACE
Evidence provided
NEEDS
ANALYSIS
Para-Limits will seek to support the achievement of the following needs.
N1: Need to strengthen the inclusion of people with disabilities in society
in the EU.
N2: Need to overcome existing barriers for student-athletes with
disabilities who want to combine a university and sports career in the EU.
N3: Need to create support networks to help sportsmen and women with
disabilities in dual career in the EU.
N4: The need to provide athletes with disabilities with the necessary tools to
successfully access to the labour market.

57.
E+ GOOD
PRACTICE
I. RELEVACE
Promote research on
social integration and
high-level disabled
sport.
SPECIFIC
OBJECTIVES
Create a collaborative
support network
between the different
stakeholders involved in
supporting the Dual
Career of adapted
athletes.
Promote the adaptation of
universities to the Dual Career of
disabled athletes through the
design and development of an
innovative curriculum following
MOOC structure (Massive Online
Open Courses) aimed at training
expert mentors.
Dissemination of the
results and good
actions developed to
facilitate the
replicability of the
model.
Monitoring of the
milestones achieved
through the creation of
an interdisciplinary
collegiate institution.
(explanation) + (WP associated)

58.
E+ GOOD
PRACTICE
II. QUALITY
METHODOLOGY
O1. DOCUMENTARY RESEARCH ACTIVITIES (DESKWORK)
Leading institution: XXXXX XXXXXXX (IT)
Participating institutions: All partner organizations
Duration: M1 to M3
Description: Intellectual Output 1 is the initial phase of the project. It will consist of the
collection of data based on scientific evidence through formal research methodologies. This
intellectual Output is divided into two specific actions:
A1. Formal evidence-based data collection and literature review.
Duration: M1 to M2.
Description: The partner university institutions should carry out a literature review to find
out the state of the art on the project topic in their respective countries (Spain, Portugal,
Italy, Romania and Ireland). Partner X will collaborate by making its documentary fund
available to the consortium.
The topics on which the bibliographic research should be focused on are: Legal framework,
Good practices, (…)
WP1
WP1.1
A2. Documentary research reports
WP1.2

59.
E+ GOOD
PRACTICE
II. QUALITY
QUALITY
ASSURANCE
To ensure a high-quality during project implementation, the following TOOLS &
PROCEDURES will be implemented:
● A quality assurance plan (mention what sections will include: roles and
responsibilities, work plan, standards, instruments, meetings, etc)
● Tasks the Quality Plan includes: define quality and evaluation parameters and
criteria, collect information on deliverables and reports, collect quantitative and
qualitative data, check the milestones indicators, create instruments to
collect data, etc.
● A Quality Assurance committee will be established
● A Management Committee will be established

60.
E+ GOOD
PRACTICE
III. IMPACT
UCAM counts with highly professional equipment and infrastructure available
inside the campus.
It has a wide media coverage at regional and local levels. First of all, the
newspaper “LA VOZ DE UCAM” and Regional TV “Popular TV”. Thanks to
our professional contacts that UCAM has with the Spanish newspapers “20
minutos”, “La Razón” and the regional radio channel.
As concerning digital media, we would use UCAM’s Facebook, Instagram,
LinkedIn and Twitter profiles.
A specific Dissemination Strategy will be duly explained by UCAM (ES).
Multiplier Sport Events (E) will play a fundamental role in the visibility and
local impact related to the intellectual outputs.
A pool of following instruments & activities will be set (…)
The sustainability of the project products is based in the specific design of the
online tools, which would be accessible via the project website. Some of the
participating universities are discussing… (use of the course).
the online tools would be designed and produced as an Open Educational
Resource (O.E.R.)
SUSTAINABILITY
DISSEMINATION

61.
E+ GOOD
PRACTICE
IV. WORKPLAN
O1. Documentary research activities (deskwork).
A1. Formal evidence-based data collection and literature review.
A2. Documentary research reports.
O2. Field research activities (fieldwork).
A3. Design and/or selection of the tools to carry out the field research.
A4. Application of questionnaires.
A5. Focus groups.
A6. Field research reports and scientific publication.
A7. Good practice guide on social inclusion, adapted sport and Dual Career.
O3. Development of the innovative course curriculum.
A8. Design and development of the contents to train mentors for student-athletes with disabilities.
O4. Implementation of the innovative course curriculum.
A9. Design and development of the online tools.
A10. Development of the Pilot Course.
A10a. Workshop with University Administrative Staff.
A10b. Workshop with stakeholders.
A11. Pre-post data collection and analysis and design of the final innovative course.
O5. European Handbook "Para-Limits, Dual Career, Disability and Sport".
A12. Design and development of a European handbook
O6. Observatory on Dual Career, Disability and Sport.
A13. Creation of the observatory on dual career, disability and sport.
RESULTS/
OUTCOMES

62.
E+ GOOD
PRACTICE
IV. WORKPLAN
M5 – Final TPM (ES)
TRANSNATIONAL
PROJECT MEETINGS
MULTIPLIER EVENTS
• M1 - Kick-off meeting (ES)
• M2/ M3/ M4 - WPs (O)
• M5 - Final Meeting (ES)
• After each WP (O)
C H A R T

63.
E+ GOOD
PRACTICE
ANNEXES
B
U
D
G
E
T

64.
THANK YOU!