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Post Custodial Metadata Development & Decisions

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This presentation was part of a panel for the 2019 Society of American Archivists conference titled "Cultivating a Post-Custodial Praxis: Insights from LLILAS Benson's Community of Colaboradores"

Panel Abstract
For more than a decade, LLILAS Benson Latin American Studies and Collections has supported post-custodial partnerships with community and cultural heritage organizations to protect vulnerable historical records in Latin America. This panel highlights diverse experiences and roles of post-custodial archivists, traditional archivists, and scholars in collaboratively developing and implementing post-custodial projects. The panelists offer insights and lessons learned from their engagement with each other and these projects to underscore the collaborative value of the model.
Itza A. Carbajal: Metadata Development and Decisions
Dylan Joy: Collaborating on a Post Custodial Project as an Archivist in Special Collections
Edward Shore: Collaborating as a Scholar and Researcher for a Post-custodial Project
Theresa Polk: Moderator

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Post Custodial Metadata Development & Decisions

  1. 1. Cultivating a Post-Custodial Praxis: Insights from LLILAS Benson's Community of Colaboradores Society of American Archivists Conference | August 5, 2019 | Austin, Texas Sched Link: https://sched.co/NjRH
  2. 2. Panel Abstract For more than a decade, LLILAS Benson Latin American Studies and Collections has supported post-custodial partnerships with community and cultural heritage organizations to protect vulnerable historical records in Latin America. This panel highlights diverse experiences and roles of post-custodial archivists, traditional archivists, and scholars in collaboratively developing and implementing post-custodial projects. The panelists offer insights and lessons learned from their engagement with each other and these projects to underscore the collaborative value of the model. Itza A. Carbajal: Metadata Development and Decisions Dylan Joy: Collaborating on a Post Custodial Project as an Archivist in Special Collections Edward Shore: Collaborating as a Scholar and Researcher for a Post-custodial Project Theresa Polk: Moderator
  3. 3. CIRMA Centro de Investigaciones Regionales de Mesoamérica Antigua, Guatemala CIDCA Centro de Investigación y Documentación de la Costa Atlántica Bluefields, Nicaragua MUPI El Museo de la Palabra y la Imagen San Salvador, El Salvador Fondo Real de Cholula Tribunal Superior de Justicia del Estado de Puebla Puebla, Mexico PCN Proceso de Comunidades Negras Buenaventura, Colombia ISA/EAACONE Instituto Socioambiental Equipe de Articulação e Assessoria às Comunidades Negras do Vale do Ribeira Eldorado, Brazil Post Custodial Partners
  4. 4. Post-Custodial Team at LLILAS Benson Minnie Rangel Senior Software Developer/Analyst Theresa Polk Post-Custodial Archivist / Head of Digital Initiatives Itza Carbajal Latin American Metadata Librarian David Bliss Digital Processing Archivist Rachel Winston Black Diaspora Archivist Benson Special CollectionsKelly Mcdonough UT Faculty Spanish & Portuguese Anthony Dest Ph.D Student LLILAS Edward Shore Ph.D Student/Post Doc LLILAS Dylan Joy Latin American Archivist Benson Special Collections
  5. 5. Itza Carbajal, Latin American Metadata Librarian Metadata Development & Decisions
  6. 6. Metadata Paradigm Shift ➔ View contributions as a memory work as both direct & indirect, support centered, speculative and based from the privilege of a large US based institution. ➔ Invested in decentering exclusive “expert status” of institutional archivists and librarians. ➔ Reframing the role of a post custodial metadata practitioner from one of sole management and ownership to one focused on consultation, development of tools and resources, and ongoing support. ➔ Commitment to both undoing, avoiding, or addressing past and current harmful practices of misrepresentation, erasure, ignorance, or exclusion.
  7. 7. ➔ Concept in this context proposed by Post Custodial archivist Theresa Polk ➔ Modeled after technical debt meaning the implied cost of additional work caused by choosing an easy or limited solution at the beginning instead of using a better, slower, or more expensive approach. ➔ Related to monetary debt in respect to notion of acquired interest ➔ Debt (like financial debt) must be paid at some point ➔ Metadata accumulates debt that ends in deficient information less consistency, completeness, accuracy, adherence, sensitivity more redundancy, inaccuracies, disrespect. Historical Debt
  8. 8. Metadata Librarian Active Partnerships University Faculty Doctoral Students International PartnersNon-Post Custodial Staff Consultation on areas of expertise (handling, condition assessment, scope of collecting focus) Act as surrogate for metadata training Eventually also become proxy for other metadata efforts Contribution to areas of expertise based on personal, organizational, and cultural knowledge Provide feedback and direction on priority areas for metadata Consult on terminology or local lexicon that will be mapped to standard terms Consult on relationship building with international partners Local feedback on proposed metadata template and resources Translate or help negotiate compromises Incorporate into classroom instruction/research Consult on relationship building with international partners Local feedback on proposed metadata template and resources Translate or help negotiate compromises Guide on future efforts and decisions around classroom instruction Incorporate into research

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