Jeroen Strik’s presentation from the launch of Iron Mountain and De Brauw’s European Document Retention Guide. To view the full guide to document retention periods in Europe visit http://www.ironmountain.co.uk/retention-of-records
(set scene from experience) I’ve been in the information management business for XX years . . And have seen companies, particularly, those in the enterprise space develop strategies to manage their information on a global scale. But a large swathe of companies of a smaller size have yet to put adequate policy and processes in place. I have seen the information landscape has transformed – it’s more complex and the mid-market is not prepared.
The path for digitisation Quickly responding to changing markets Precondition to “Nieuwe Werken” – information should be available always & everywhere Cost reduction by working more efficiently (Digital) customer satisfaction Sustainability
Scanning is just as expensive as storing a document for 22 years The average retention period for a document is 7 years in The Netherlands
What information should / should not be digitised How often is a document being consulted? / How fast should certain information be available? To what legislation should one apply? What is the legally required retention period?
Knowledge is power
Don’t forget your paper while your planning your digital future (we live in a hybrid world)
Know your business goal
Take paper offsite and scan what you need. Intelligent scanning doesn’t mean scan everything.
Your Records Management policy needs to enable your business and protect information