01 pm pexam-framework

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01 pm pexam-framework

  1. 1. Confidentia Exam Preparation The Project Management Framework
  2. 2. Confidentia Unit Objectives At the end of this unit, you will be able Exam to: Preparation – Explain the role of the PMBOK® Guide – Define project life cycle and different types of organization – Describe the project management knowledge areas – List the project management process groups PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 2
  3. 3. Confidentia The Purpose of the PMBOK® Guide • Is a guide rather than a methodology Exam Preparation • Is generally recognized as good practice • Provides and promotes a common vocabulary, tool and techniques PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 3
  4. 4. Confidentia What is a Project? • A temporary endeavor undertaken to Exam create a unique product, service or Preparation result PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 4
  5. 5. Confidentia Progressive elaboration • Means the characteristics of the Exam product, service or result of the project Preparation are determined incrementally and are continually refined and worked out in detail as the project progresses. PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 5
  6. 6. Confidentia What is Project Management? • Applying knowledge, skills, tools, and Exam techniques to meet project Preparation requirements • Is accomplished through the appropriate application and integration of the 42 project management processes comprising the 5 process groups PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 6
  7. 7. Confidentia What is a Program? • A group of related projects managed in Exam a coordinated way to obtain benefits Preparation and control that would not be available if managed separately PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 7
  8. 8. Confidentia What is Portfolio Management • A collection of projects or programs Exam and other work that are grouped Preparation together to facilitate effective management of that work to meet strategic business objectives. PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 8
  9. 9. Confidentia Project vs Operations • Operations are permanent endeavors Exam (an organizational function) that Preparation produce repetitive outputs, with resources assigned to do basically the same set of tasks according to the standards institutionalized in a product life cycle. PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 9
  10. 10. Confidentia Project Manager PMO Exam Preparation Overall Achieve the project Achieve goals from an goal requirements enterprise-wide perspective Objective Deliver project Deliver organizational objectives objectives Resources Manage project Optimize shared resources resources Reporting Project reporting Consolidated reporting PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 10
  11. 11. Confidentia The role of the PM • to achieve the project objectives Exam Preparation Effective PM needs to possess the following characteristics: • Knowledge • Performance (what is able to do or accomplish) • Personal (the ability to guide) PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 11
  12. 12. Confidentia Constrains Scope Exam Preparation Risks Quality Customer Time Satisfaction Cost * Remember this, in the integrated change control! PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 12
  13. 13. Confidentia Project manager Skills • Communication Exam Preparation • Organization & planning • Budgeting • Conflict management • Negotiation and influencing • Leadership • Team building and motivating PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 13
  14. 14. Confidentia Enterprise Environmental Factors • Internal and external factors that surround Exam or influence a project’s success, e.g.: Preparation • Organizational culture, processes • Infrastructure • Existing human resources • Marketplace conditions • Government or industry standards • Stakeholders risk tolerances • etc PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 14
  15. 15. Confidentia Project & Product Life Cycle • Product life cycle : from conception to Exam its withdrawal Preparation • Project life cycle : – What you need to do to do the work – Process for managing the project e.g. construction: feasibility, planning, design, production, turnover, startup IT: requirements analysis, high level design, detailed design, coding, testing, installation, conversion, turnover to operations PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 15
  16. 16. Confidentia Knowledge Areas Project Integration Project Integration Project Scope Project Scope Management Management Management Management Exam Preparation Project Time Management Project Time Management Project Cost Management Project Cost Management Project Quality Project Quality Project Human Resource Project Human Resource Management Management Management Management Project Communications Project Communications Project Risk Management Project Risk Management Management Management Project Procurement Project Procurement Management Management PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 16
  17. 17. Confidentia What is a Process? • A set of interrelated actions and Exam activities performed to achieve a Preparation specified set of products, results, or services PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 17
  18. 18. Confidentia Process Groups Monitoring & Exam Controlling Processes Preparation Planning Processes Initiating Closing Processes Processes Executing Processes PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 18
  19. 19. Confidentia Plan-Do-Check- Act cycle Exam Preparation • Initiating = Start the cycle • Planning = Plan • Executing = Do • Monitoring & Controlling = Check & Act • Closing = Ends the cycle Originally defined by Walter Shewhart, modified by Edward Deming PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 19
  20. 20. Confidentia Stakeholders • Person or organization actively Exam involved in the project or whose Preparation interests may by positively or negatively affected e.g.: customers/users, sponsor, program or functional managers, pmo, project team, operations management, business partners, external environment PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 20
  21. 21. Confidentia Stakeholders management • Identify ALL of them Exam Preparation • Determine ALL of their requirements • Determine their expectations • Communicate with them • Manage their influence  Differences should generally be resolved in favor of the customer PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 21
  22. 22. Confidentia Organizational Influences 1. Organizational cultures and styles Exam Preparation 2. Organizational structure – Functional “silo” – Projectized “no home” – Matrix “two bosses” PM role as • Project expediter • Project coordinator 3. Organizational Process Assets PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 22
  23. 23. Confidentia Exam Preparation Professional and Social Responsibility
  24. 24. Confidentia PMI Code of Ethics and Professional Conduct Exam Preparation 1. Upholding Individual Integrity 2. Advancing the Industry PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 24
  25. 25. Confidentia 1. Individual Integrity i. Responsibility Exam Preparation ii. Respect iii. Fairness iv. Honesty PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 25
  26. 26. Confidentia i. Responsibility • Ensuring a high level of Integrity Exam Preparation • “Owning” actions even if they fail • Accepting only those assignments of which you are qualified • Following rules, regulations, laws and policies • Respecting confidential information • Respect intellectual property PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 26
  27. 27. Confidentia ii. Respect • Exhibit a professional demeanor Exam Preparation • Handle ethics violations (conflict of interest, untruthful advertisement) • Demonstrate a sense of cultural awareness • Interpreting experiences (each one in the project group bring a set of experiences that influence perception, behavior, decisions) PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 27
  28. 28. Confidentia iii. Fairness • Avoiding favoritism and discrimination Exam Preparation • Being objective and equitable • Avoiding and reporting conflict-of- interest situations (associations/affiliations, vendor gifts, use of stakeholders’ influence) • Maintaining impartiality in your decision-making process PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 28
  29. 29. Confidentia iv. Honesty • Reporting the truth regarding project Exam status and circumstances Preparation • Avoiding deception • Making only truthful statement • Being honest about your own experience PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 29
  30. 30. Confidentia 2. Advancing the industry • Applying project management Exam knowledge to all your projects Preparation • Enhancing your skills and knowledge • Contributing to the industry (educate- support-coach other, write articles, conduct researches) • Promoting stakeholders interaction PMP® Exam | Unit 1: The Project Management Framework Irene Andrioti 30
  31. 31. Confidentia Exam Preparation Unit 1 Review Questions

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