English for business communication Present byNoprada Upahath 54120803137 No.37 M.A. TESOL 5
Business Meeting Opening a Meeting Following the Agenda Closing a Meeting
Opening a MeetingWelcomeSample Welcome: “ I think well begin now. First Id like to welcome you all and thank everyone for coming, especially at such short notice. I know you are all very busy and its difficult to take time away from your daily tasks for meetings.”
Introductions Example * “Id like to take a moment to introduce our new tour coordinator.” * “Hi everyone. Im Judy Strauss. Ill be acting as Amandas assistant while Nancy is away on maternity leave.”
Roll Call/Apologies Example • It looks like everyone is here today. • Unfortunately, Ken cannot join us today. He has been called away on business .
Following the AgendaTaking the MinutesExample• The minutes from previous meeting• All of the names of the attendees (if possible)• The items on the agenda
Sample Minutes Outline: Supervisors Meeting Friday, May 5 Room 3 Start: ________ Finish: ________ Chair: Bob Brand Attendees: 1._________ 2._________ 3._________ 4._________ 5._________ Late to arrive:_________ Early to depart:________
Watching the TimeExample• I think weve spent enough time on this topic.• Were running short on time, so lets move on.• Were running behind schedule, so well have to skip the next item.
Regaining FocusExample• Lets stick to the task at hand, shall we?• I think were steering off topic a bit with this.• Im afraid weve strayed from the matter at hand.
Comments and Feedback Example • If I could just come in here... • Im afraid Id have to disagree about that. • Could I just say one thing?
Closing a MeetingWrapping UpExample• It looks like weve run out of time, so I guess well finish here.• I think weve covered everything on the list.• I guess that will be all for today.
Thank You and CongratulationsExample• Before I let you go lets all give a big thank you (everyone claps) to Thomas for baking these delicious cookies.• Again, I want to thank you all for taking time out of your busy schedules to be here today.
Follow UpExample• Well meet again on the first of next month.• Next time we meet Ill be sure to have those contacts for you.