The mechanisms associated with tagging in SharePoint 2010

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The mechanisms associated with tagging in SharePoint 2010

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The mechanisms associated with tagging in SharePoint 2010

  1. 1. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Term store management Console for managing tags. Defining the term parameters
  2. 2. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Business keywords The specific column (only one column can be in the list / library), which collects all available tags in the console, integrates bi- directionally with a standard feature of MS Office document keywords (but unfortunately suggestions, when typing, are only in the keyword space of the businesses ). You can configure the columns (only in document libraries) so that the system automatically moved defined terms in this attribute to the list of its tags. Add a Company Keywords column to library Defining values of the Company Keywords column
  3. 3. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Metadata management A new type of column that presents the terms of a given set of terms (or selected its branches). It provides the option of prompting and adding / reporting new term suggestions by users. You can define a few such columns for the library / list. They can be used in the mechanisms (this is new in SharePoint 2010) of navigation hierarchy and key filters - they allow for easier filtering elements (including a term hierarchy). Filtering by using a navigation hierarchy
  4. 4. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Tags Mechanism independent of the company keywords and managed metadata - it can be best described as the ability to describe list items, documents or pages by any tags. While tagging (assigning tags for exapmle to documents) the system suggests tags starting with the given phrase and presents the tags assigned to that item by other users. For ease of understanding the difference between the available forms of tagging, the easiest way is to treat a managed metadata as a taxonomy, and the tags and the company keywords as a folksonomy. Document tagging
  5. 5. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Tag profile Each tag has a website (something like My Site for the tag), which presents basic information about it: where it came from (from which set of terms or keywords), its synonyms or elements described by the tag (this list is unfortunately built only on the basis of tags - how to add an entry to the ad list and describe it in Company Keywords space by the term, than this ad will not appear on the tag site). Tag profile
  6. 6. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Searching It has been already known that SharePoint scans the content of documents and their metadata as well as attributes of list items, etc. And what about the tags? Here, the situation is slightly more complicated. If we write the search query "WSS", unfortunately we will not see it in document results which only have the tag inscribed "WSS" - this type of search simply does not take them into account! This happens because the tags are not features of documents, and thus are not taken into account here. You can mark more advanced tasks using GUIDA tag or a term, but it's complicated for the casual user. The novelty in SP 2010, which is called a clarification panel (a mechanism allowing to narrow the search results) and prompts us tags, it itself imposes whether it will look for terms (managed metadata and company keywords) or tags - never looks for both at once. Defining an alert for search results
  7. 7. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Tag cloud Web part showing the most popular tags - but here it is the note: just like on tag website profile, this mechanism only operates on the basis of tags. Tag cloud
  8. 8. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ My Newsfeed User on My Site can be informed about the appearance of components in the portal (documents / entries on the list), which were described by interesting him tags (the user can specify them on his page in the section of newsfeed settings). The important information is that this mechanism works only on the basis of tags. Viewing My Newsfeed
  9. 9. The mechanisms associated with tagging in SharePoint 2010 More at: http://www.microsoftblog.pl/2011/03/tagowanie-w-sharepoint-2010/ Integration with MS Office Adding Managed metadata column to the document library, the system informs us that this will prevent from the document edit in older versions of client applications - and in fact, for example, in MS Word 2007, the labels of such columns, but without controls, allowing to edit tchem, appear in a document information panel. Quick Parts for company keywords and managed metadata work, but only the former allow to edit them from the content level - the latter placed in the content are read-only. Warning when adding Managed metadata columns to a document library Use Managed Metadata in MS Word applications

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