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MS Project

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This is a technical presentation from Intertech on SharePoint.

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MS Project

  1. 1. MS Project<br />© 2005 Intertech :: Proprietary :: <br />http://www.Intertech.com<br />1<br />
  2. 2. MS Project<br />Most of us have used Project in one manner or another.<br />One of its shortcomings has always been collecting team activity for analysis of actual vs planned.<br />Competitor products have existed with this feature for years.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />2<br />
  3. 3. MS Project Server<br />One of the main project server goals is to facilitate team activity, overcoming that shortcoming.<br />This turns Project from a “single-user” kind of product to a “team-oriented” product.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />3<br />
  4. 4. Team Oriented Product<br />The project plan owner publishes the plan for others to access.<br />The team and other interested parties obtain the plan via a browser.<br />The team enters time via a browser.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />4<br />
  5. 5. Main Technologies Used<br />Server Side<br />MS Office Project Server 2003<br />MS SharePoint<br />Client Side<br />MS Office Project Professional 2003<br />MS Project Web Access 2003<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />5<br />
  6. 6. Project Server<br />Project Server has the feature/functionality to host project info and for resource management.<br />It also integrates with SharePoint for collaboration features.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />6<br />
  7. 7. Project Professional<br />The Project Professional version has the Project Server integration (the other version does not).<br />Project owner must still use the thick client for the scheduling features (web product does not have it).<br />Has “Collaborate” menu with the available actions.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />7<br />
  8. 8. Project Web Access<br />Project Web Access is a set of ActiveX controls.<br />The team uses it to <br />Access the plan info.<br />Enter actual time on plan tasks.<br />Import tasks to the Outlook calendar.<br />Automatically installed by Project Server when accessing web site.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />8<br />
  9. 9. Connecting Project Professional to Project Server<br />Obtain your Project Server account info.<br />Tools  Enterprise Options  Microsoft Project Server Accounts.<br />Click Add.<br />Enter Account Name and Server Name.<br />Click Test Connection.<br />Click Use Windows user account or Click Use a MS Project Server account.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />9<br />
  10. 10. Using Project Server – Share the Plan<br />Create project plan “as normal”.<br />When ready to share, click Collaborate  Publish  All Information.<br />Also do the same to publish updates to the plan.<br />To obtain team updates, click Collaborate  Update Project Progress.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />10<br />
  11. 11. Other Publishing Options<br />Other publish options.<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />11<br />
  12. 12. Stop with the Monkey Work!<br />PMs should manage projects not Microsoft Project<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />12<br />
  13. 13. Goals of Schedule<br />Primarily: Will we make the milestones and release date. <br />Secondarily: <br />Showing what we’ve accomplished<br />Historical record for future estimates.<br />Prioritizing work. <br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />13<br />
  14. 14. Three Primary Activities of Managing a Schedule<br />Developers:<br />Best as you can Work Breakdown Structure (WBS) for this stage of the project. <br />Continuously re-estimate remaining work in light of what we know today. <br />PM<br />Adjust resources, features, dates, etc… and ultimately expectations. <br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />14<br />
  15. 15. Cracking the Code of Microsoft Project: Step 1<br />Menu item: Tools/Tracking/Update Project – <br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />15<br />
  16. 16. Step 2<br />Menu item: Tools/Level Resources …<br />© 2005 Intertech :: Proprietary and Confidential :: www.Intertech.com<br />16<br />

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