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Building a Project Management Information System for the State of Hawai'i


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Learn how Innovative-e helped the State of Hawai'i streamline and standardize various PM-related tasks to realize greater business value from their PM investments.

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Building a Project Management Information System for the State of Hawai'i

  1. 1. Building a Project Management Information System (PMIS) for the state of Hawai’i Mike Taylor, PMP Founder and CEO
  2. 2. Project Overview • The state of Hawaii is embarking on massive business & IT transformation initiatives over the next decade • OIMT established Enterprise Project Management Office (ePMO) to provide program and project management services and serve as a Center of Excellence for these initiatives • ePMO required a centralized project management and reporting system to standardize and streamline various PM related tasks and allow OIMT to monitor the enterprise’s investment portfolios, programs, and projects via a common dashboard
  3. 3.
  4. 4. Project Challenges • Core PM practices and processes are incomplete and/or undefined • While pockets of expertise exists, organizational project management maturity is low • Speed, agility, and scalability are critical
  5. 5. Pre PMIS Workgroup Effectiveness? Enterprise Efficiencies? Suppliers, Partners... HR Legal Corp Comm Product Engineering IT PMO(s) External 3rd Party SaaS, SharePoint Extranet, Internal Low Maturity Departments & Work Groups: (SharePoint sites, email, etc.) and/or 3rd Party Apps Internal High Maturity PPM Solutions? Executive Visibility/Business Intelligence?
  6. 6. End Goal
  7. 7. PPM Governance • What does it mean??! • Processes • Control
  8. 8. Approach – Right Size it
  9. 9. Address Different Perspectives Top Down Considerations Dashboards & Reporting - Visibility - Accountability & Control Rapid solution Foundation for statewide use Bottom Up Considerations Project Control - Actionable information - Adoption
  10. 10. PEOPLE  No PM background  Basic PM training  PM Certification PROCESS  Ad-hoc  PM Process Standardized  Automated workflows , portfolio reporting TOOLS  Paper, Word, Excel, Email  Templates, Scheduling and Collaboration Tool  EPM Tools Level 1: Initial Level 2: Repeatable Level 3: Defined Training, Certification Business Process Modeling/Automation (BPM/BPA) Implementation Support Enhancements Upgrades Aligning People, Processes, & Tech
  11. 11. Immediate Solution Application Management Continuous Improvement Sustainable Adoption PMIS Solution Approach
  12. 12. Solution Based on Fed practices & Solutions Environmental Protection Agency (EPA) – Office of Water Intranet Portal  Surfaces Project Server and custom data warehouse information  Audience is Executives, PMO managers, and team members  Had to almost perfectly match UX of Federal IT Dashboard
  13. 13. Key Components • Project Server configuration:  Visibility into current and future projects  Visibility into project schedule and financial performance  Task updating • Dashboards & Reporting:  Portfolio Rollup and Status Report  Project Status Report  Resource Allocation Report
  14. 14. PM Dimensions Included = Included in this project
  15. 15. PPM Governance Addressed • Acquisition workflow • Agreed to handoff points • Process management • System controls • Much opportunity for improvement
  16. 16. Results
  17. 17. Key Milestones • Core system up and initial PM training in < 4 months • Additional customizations and UX completed • Four core programs and new groups onboarding over next few months
  18. 18. Current and Future Platform Capabilities
  19. 19. “For the first time, the state has a way to visualize and manage programs and projects in a central place” Alanui
  20. 20. Executive Dashboards
  21. 21. Program Status
  22. 22. Program Detail
  23. 23. Project Status