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7 Steps for Sustainable Adoption (SharePoint- and Project Server-based PMIS)

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Learn how to keep projects and project teams on task to reap lasting benefits from your PMIS investment.

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7 Steps for Sustainable Adoption (SharePoint- and Project Server-based PMIS)

  1. 1. 7 steps to Sustainable Adoption SP & PS based (PMIS) Mike Taylor, PMP Founder and CEO
  2. 2. 2 Why won’t this one fit?
  3. 3. mike.taylor@innovative-e.com http://twitter.com/ http://innovative-e.com
  4. 4. We all know: Most Projects Fail 5  ~75% don’t meet key objectives first time  It’s bad for everyone  Really bad if the project is implementing a PMIS!
  5. 5. Timeless Issues 6  Ill defined and/or incomplete requirements  System breakage and/or bad user experience  Lack of user buy-in/adoption  Training?  Support?  VALUE?
  6. 6. 7 SharePoint a modern Business Platform
  7. 7. SharePoint Complexities 8  The platforms have embedded capabilities that evolved over years  Most don’t understand vast array of capabilities & how to best utilize  Organizations have their unique and often somewhat ad hoc processes  Pre-conceived notions applied Over customization in many SharePoint implementations raising complexity & cost and lowering sustainability
  8. 8. Traditional Approaches not Working 9
  9. 9. I’ve seen the enemy and it’s me… 10
  10. 10. Adoption 1st, Value will follow
  11. 11. Sustainability Top Priority 12  If these solutions are used – they WILL deliver value. It’s self- evident.  In most cases, it is a waste of valuable resources (time and money) trying to fully justify solutions up front.
  12. 12. Sustainable Adoption 13
  13. 13. Identify Needs Implement Grow Prioritize Iterative approach – it’s truly a Journey!
  14. 14. 7 Steps to Sustainable Adoption
  15. 15. 1. Rapid Results Get something that works – fast! • Address a limited set of pain points. • Prioritized by what can be ADOPTED, not necessarily top value or relative pain to the enterprise.
  16. 16. 2. Use it – As is Adjustment period • No customizations or changes • Fosters understanding of how platform works • Avoids ‘chasing your tail’ requirements that waste time & money
  17. 17. 3. Improve Usability Tweak through minor iterations • Processes • Reporting • Adoption support – i.e. learnings, videos, etc.
  18. 18. 4. Onboard Open up access to system • New users in initial groups • New groups, departments, etc. .
  19. 19. 20 Making Things Simple Is Not Simple
  20. 20. 5. Enable Advanced Capabilities Layer in advanced features addressing • More dimensions of project management & collaboration • Specific business pain points
  21. 21. 6. Integrate & Automate Better accuracy & robust capabilities • Data integration with out LOB systems • Custom automation of advanced processes
  22. 22. It’s All About Business Value 23 Expedite Innovation Facilitate EngagementFinancial Gains $
  23. 23. 7. Surface Successes & Value Realization Gain ongoing support and investment • Begin with informal reporting of successes • Create formal reporting structures for surfacing value realization • Use business value metrics such as ROI,CSI, etc. wherever possible
  24. 24. Project Challenges • Core PM practices and processes are incomplete and/or undefined • While pockets of expertise exists, organizational project management maturity is low • Speed, agility, and scalability are critical
  25. 25. Solution Approach: Project Management on Your Terms™ • Rapid integration • Phased approach balancing technology, process maturity, and personnel • Application Maintenance & Organizational Adoption (AMOA)
  26. 26. Executive Dashboards
  27. 27. Program Status
  28. 28. Program Detail
  29. 29. Project Status
  30. 30. Recap  Laser Focus on Adoption  7 steps: 1. Rapid Results 2. Us It – as is! 3. Improve Usability 4. Onboard 5. Enable Advanced Capabilities 6. Integrate & Automate 7. Surface Successes & Value Realization

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