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Gestione delle note spese

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Indicom presenta il servizio di gestione delle note spese: un servizio completo per piccole, medie e grandi Imprese alla ricerca di un processo innovativo di gestione delle note spese che consenta loro di abbattere i costi interni , guadagnare efficienza e garantire il totale rispetto delle policy aziendali.

Moltissime aziende devono gestire ogni mese un numero consistente di note spese: per processare un numero così elevato di documenti che vanno controllati, validati e contabilizzati, l’azienda dovrebbe dedicare le sue risorse interne ad attività a basso valore aggiunto.

Molto spesso l’approccio più consolidato è quello di verificare le note spese a campione: questo implica un elevato margine di errore ed il mancato controllo di tutte le eventuali anomalie.

Affidare l’attività in outsourcing consente invece una verifica sistematica di tutte le note spese, l’individuazione della totalità delle anomalie e la definizione di strategie finalizzate all’implementazione di best practices.

Indicom è in grado di svolgere efficacemente tutte le fasi del processo di gestione delle note spese:

– Ricezione del giustificativo dal dipendente e preparazione dei documenti
– Produzione della nota spesa e controllo in base alle policy aziendali
– Gestione delle anomalie riscontrate e validazione
– Contabilizzazione della nota spesa
– Individuazione di giustificativi esteri e/o italiani idonei ai fini IVA
– Comunicazione al reparto HR degli importi da rimborsare e da riportare nel cedolino
– Conservazione a Norma per 10 anni
– Esibizione a Norma online su portale dedicato

Per rispondere efficacemente alle molteplici esigenze dei Clienti, Indicom ha previsto due modalità di ricezione dei giustificativi.
La prima modalità prevede la ricezione dei giustificativi in forma cartacea, la preparazione dei documenti e la successiva scansione.
La seconda modalità, più innovativa, consente l’invio delle foto dei giustificativi in tempo reale direttamente dallo smartphone del dipendente tramite App dedicata.
In entrambi i casi l’estrazione dei dati dai giustificativi avviene con tecnologia OCR “intelligente”e le immagini dei giustificativi sono disponibili in tempo reale la consultazione sul portale online InWeb.

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Gestione delle note spese

  1. 1. GESTIONE DELLE NOTE SPESE
  2. 2. CHI SIAMO Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it Indicom Group è Partner tecnologico di riferimento per Imprese, Associazioni di Categoria e Studi di Professionisti che supporta con servizi di Information Management e Back Office Amministrativo in outsourcing Supportiamo quotidianamente i nostri Clienti nel raggiungimento dell’efficienza operativa ed economica ricercata, ottimizzando i processi in essere e riducendo l'utilizzo della carta. L’esternalizzazione delle attività a basso valore aggiunto e l’accesso a tecnologie ed esperienza, senza la necessità di investimenti massivi, consentono il conseguimento di risparmi significativi e maggiore competitività. Tecnologie all’avanguardia ed esperienza amministrativa pluriennale, unite alle certificazioni ISO:9001 - ISO/IEC: 27001 e alla certificazione AgID, garantiscono ai nostri Clienti performance e standard di servizio elevati. 2 Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it
  3. 3. + 2.500 + 60 + 3.000.000 + 25.000.000 + 15 anni 4 sedi Clienti Risorse specializzate Fatture fornitori gestite annualmente Pagine conservate a norma annualmente Esperienza nel Business Process Outsourcing Produttive/commerciali in Italia + 300.000 Fatture elettroniche gestite nel 2016 I NOSTRI NUMERI 3 Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it
  4. 4. I NOSTRI CLIENTI: L’ESIGENZA Una gestione con smartphone app dedicata in grado di velocizzare i tempi, abbattere il margine di errore e semplificare il processo di gestione della nota spesa anche per il dipendente. Piccole, medie e grandi Imprese alla ricerca di un processo innovativo di gestione delle note spese che consenta di abbattere i costi interni , guadagnare efficienza e garantire il totale rispetto delle policy aziendali. Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it4
  5. 5. Pagamento Fotografia giustificativo con applicazione smartphone dedicata (ricevuta, scontrino cassa e POS, ecc.) Indicom estrae i dati dai giustificativi con tecnologia OCR «intelligente» Feedback al dipendente: riepilogo dettagli spese inserite, immagini allegate e stato della nota spesa Archiviazione immagine per consultazione web da portale Indicom o tramite mobile Produzione nota spese sintetica e analitica Indicom invia al Cliente un report mensile relativo alle note spese gestite Generazione Sospeso e Gestione Anomalie Check con Line Manager Indicom effettua un check rigoroso sul rispetto delle policy aziendali Invio ad Amministrazione Cliente per la chiusura della nota spese Conservazione Digitale a Norma IndicomApprovazione X DIPENDENTE LA GESTIONE DELLE NOTE SPESE INDICOM Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it5
  6. 6. 1 2 543 IL SERVIZIO Il dipendente, dopo aver effettuato il pagamento, scatta una foto al giustificativo utilizzando l’applicazione fornita da Indicom e completa manualmente alcuni campi (titolo, valuta, descrizione, missione, categoria di spesa). L’applicazione invia l’immagine al server Indicom in tempo reale e fornisce una vista di riepilogo al dipendente dei dati e dell’immagine trasmessa. Indicom, attraverso tecnologie di riconoscimento ottico avanzate, effettua l’estrazione dei dati dall’immagine del giustificativo. Contemporaneamente l’immagine del giustificativo è disponibile sul portale online di Indicom e sul dispositivo mobile del Line Manager. A partire dai dati estratti con tecnologia OCR intelligente viene costruita la Nota Spesa, sulla quale viene effettuato un rigoroso check al fine di verificarne l’aderenza alle policy aziendali del Cliente. Nel caso in cui la Nota Spesa sia conforme alle policy aziendali viene trasmessa all’Amministrazione del Cliente per la chiusura e registrazione. Nel caso in cui vi siano voci di spesa non previste dalle policy viene segnalata l’anomalia al Line Manager così da essere gestita e risolta. Le Note Spese registrate dall’Amministrazione vengono infine conservate digitalmente a norma da Indicom, che assume il ruolo di Responsabile della Conservazione, redige il Manuale della Conservazione e fornisce al Cliente le credenziali personali per l’esibizione a norma online sul portale dedicato. Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it6
  7. 7. I VANTAGGI Totale controllo e conformità alle policy aziendali Abbattimento dei tempi di gestione e della possibilità di errori Razionalizzazione e riallocazione delle risorse interne Performance ottimali e misurabili garantite dagli SLA Abbattimento del rischio di rimborso di spese non giustificate Maggior efficienza nel processo di validazione e liquidazione della nota spesa Ottimizzazione dell’attività di recupero dell’IVA Riduzione della complessità legata alla gestione cartacea e relativi costi Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it7
  8. 8. 8 Intrastat e bolle doganali Conservazione a norma Gestione delle note Spese Archiviazione ottica Riconciliazione degli incassi Archiviazione cartacea PEC management Call Center Firma grafometrica avanzata Gestione del ciclo passivo Gestione dei contratti Fatturazione elettronica PA e B2B Data entry specializzato Postalizzazione massiva LA NOSTRA PROPOSTA DI OUTSOURCING Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it
  9. 9. ALCUNE REFERENZE 9 Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it
  10. 10. CONTATTI Indicom Group – Via Carnevali 39, 20158 Milano - Tel. +39 0233002805 – www.indicom.it10 Alessandro De Finis +39 392 9443581 Sales Manager alessandro.definis@indicom.it http://bit.ly/alessandrodefinis Valentina Maniglio +39 347 6214234 Sales Manager Centro Nord valentina.maniglio@indicom.it http://bit.ly/valentina-maniglio Silvia La Spina +39 3279835032 Sales Executive silvia.laspina@indicom.it http://bit.ly/silvia_laspina

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