Plugging the Leaks
World’s largest Public
Distribution System of
World’s Biggest Democracy
PDS Management Forum
Team Members: College:
Jatin Sethi Indian Institute of Information
Kaushik Pandey Technology - Allahabad
Somesh Pratap Singh
Vaibhav Nath Sharma
•Planning Commission of India
states that the percentage of
BPL people has gone down
drastically from 37.2% in 2004-
05 to 21.9% in 2004-05.
•Snapshot shows the fixation of
poverty line from GOI.
•Antyodaya Anna Yojna(AAY) is
also currently implemented,
launched in December 2000 for
one core poorest of the poor
identified from the BPL families.
•Around 2.43 crore of the
population comes under AAY
according to the report
published in DoFPD.
2011-2012 72331.32 84487.41 84423.31
2012-2013 86961.66 96875.72 77870.90*
2013-2014 101728.64 -- -- * Till December 2012
Expenditure Statement of Department of Food & PD
Government of India, Planning Commission
Department of Food & Civil Supplies, Planning
Ministry of Food & Civil Supplies, Department of
From Farmers, Traders/Millers, and import by FCI
Warehousing Corporation, FCI Regional Depots
State Civil Supplies Department
District Supply Officer
Block Revenue Officer
Fair Price Shops
Actors in Play
Process Followed by The Govt.
The government has tried to tackle the problems by employing a TECHNOSAVY approach:-
Unique Identity Card
Global Positioning Systems and Radio Frequency Identification Devices
Availability of PDS documents in the public domain
e-PDMS(Public Distribution Monitoring System)
Computerized records, biometrics and smartcards etc…
Exclusion of a
large number of
The BBC quoted a story on May 18 in
which one of its correspondents, Jill
McGivering, said: “Attempts by the
Indian government to combat poverty
are not working, according to the World
It is very understood that the Government of India is already having a framework
for PDS, the only issue is that there are some flaws in implementation of that. So
to replace the whole system with a new framework is not proper approach, hence
the suggested action below should be followed at proper interval, to bring gradual
The suggested solution is the formation of “PDS Management Forum”, which will
have following responsibilities:
• It is Phase 0 Approach.
• To find the Performance Gap between existing
documented policies and policies followed.
• It contains three Phases 1,2 and 3.
• This will describe how to implement the work
PDS Management Forum, also the audit policy.
Both the process stated above are cyclic, these have to be repeated
at particular time interval each year.
To find level of implemented system
Compare with current exiting system
Provide valuable reason
Estimation about future correction
must know ?
must do ?
What firm can
Knowledge Gap Strategic Gap
Step 1 : Scope Definition
Step 2 : Defining the Policy
Step 3 : Define the Risk Assessment Approach
Step 4 : Identify Risks
Step 5 : Analyze & Evaluate the Risks
Step 6 : Undertake Risk Treatment
Step 7 : Select Control Objectives & Controls
Step 8 : Management Approval
Step 9 : Implementation of Controls
Step 10 : Statement of Applicability
Risk Examples :
delay in receiving
the goods, losses
due to shortage
between APL and
Implementation & Audit Scheme
PDS Management Forum
The following hierarchal structure shows roles and responsibilities of different representatives.
It is important that the Audit Team should be an independent team, it should not contain representatives from the
departments(Actors) shown in slide 3.
Also the CIO (Chief Information Officer) team and its inherit team will only provide the data needed by Audit team,
they can’t interfere in there work.
The Audit team will directly report to the Head of Planning Commission.
Head of Planning
Representatives from each department
mentioned in Slide 3
Will Report To
Will Report To
Pdf : Food Security and the Targeted Public Distribution System in India, by
Dr Ruth Kattumuri
Pdf : Enhancing Corruption the NAC Way,
By Surjit S Bhalla
Considering the future of the Iraqi public distribution system – Document
of World Bank