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Ber in sa with oracle primavera delivered successfully


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Ber in sa with oracle primavera delivered successfully

  1. 1. BER in SA with Oracle Primavera Delivered successfully<br />to show how Primavera was used in South Australia to deliver the Building Education Revolution (BER) for school building projects.<br />Tim Readman – Tim Readman Planning Services<br />
  2. 2. BER in SA <br />The Nation Building – Economic Stimulus Plan released on 3 February 2009 <br />The Building the Education Revolution (BER) program <br />Department for Transport Energy and Infrastructure (DTEI) Building Management is managing the procurement process on behalf of the State Coordinator-General and the Department of Education and Children’s Services (DECS) <br />Master Builders Association <br />
  3. 3. Implementation of BER SA<br />Delivery DTEI direct to the builders<br />No Managing contractors<br />Minimal administration costs<br />Builder responsible from design to delivery<br />Cost Auditors (QS)<br />Program - tight timeframe<br />Transparency<br />
  4. 4. BER in SA DTEI<br />Judi Carr - Executive Director, Building Management, <br />Derek Cruickshank - Principal Project manager<br />
  5. 5. Budget for schools<br />School budget $250,000 to $3m each<br />Construction Design, demolition, construction Fit out - 88.5% <br />Building contingency 7%<br />FF & E - School Equipment 2.75%<br />Insurance 0.25%<br />Planning & report DECS/DETI 1.5%<br />
  6. 6. Standardisation<br />
  7. 7. Standard & non Standard<br />
  8. 8. Flow Chart of procurement<br />
  9. 9. Contractor School Allocation<br />Contractors pre qualified<br />Contractors applied for cluster schools <br />Builders allocated schools<br />Contractor/DTEI delivery deadlines<br />No big profits<br />
  10. 10. Smallest to largest<br />
  11. 11. Programme delivery<br />Responsible for the schedule for every school <br />Every school a project<br />Standard project schedule for each design<br />Schedule adapted for each school<br />Construction periods generous to suit large to small contractors<br />
  12. 12. Standard Schedule per Design<br />
  13. 13. Key Milestones<br />Submit bid <br />Contract Award <br />Submit design, fixed price and fixed date for practical completion <br />Submit final design scope, fixed price & completion date <br />Refurbishment price agreed <br />Start work<br /> Date for Practical Completion<br />
  14. 14. Planners Key Deliverables<br />Review school project scope<br />Select the schedule for each project school<br />Put the key milestones into each contract document<br />Print, and load schedule to the folder<br />Simple ? Yes - Flexible - No!<br />600 projects! Must be a better way.<br />
  15. 15. A better way<br />Primavera P6 Multiproject solution<br />
  16. 16. Simple Schedules - MSP look-a-likes<br />
  17. 17. Each standard & non stand school project<br />
  18. 18. Detailed construction schedule to determine reasonable ‘construction period’<br />
  19. 19. Detailed milestones , what would be monitored? Inspection dates?<br />
  20. 20. Programme development for school projects<br />Build a template for every eventuality<br />Difficult to insert requirements later<br />Activity Codes<br />Cash flow – cost curves<br />Labour allocation<br />Ruled out methodology manager<br />Robust structure <br />Baselines<br />
  21. 21. Activity codes,, cost allocation for construction/refurbishment<br />
  22. 22. Cash flows? Labour Resources?<br />Per School<br />Per round, and overall<br />
  23. 23. Project Codes import via SDK<br />
  24. 24. Project Coding Options<br />
  25. 25. Sorting into standard & non standard projects<br />
  26. 26. Develop a separate schedule per school for inclusion in tender documents<br />Understand school requirements<br />Select template school, copy paste template to school round<br />Amend project coding<br />Amend funding amounts<br />Assess special requirements<br />PDF to contract documents<br />Be flexible for change<br />
  27. 27. Schedule Scopes<br />
  28. 28. Demonstration<br />To P6 school selection<br />Project level<br />Activity Screen<br />
  29. 29. Implementation<br />Individual schedule to contract documents<br />Coded Milestones from schedule into contract documents<br />Programme questions from contractors to meet deadlines<br />Adjusting or not adjusting contract periods<br />Federal government deadlines for each round<br />Upfront expenditure to mobilise<br />
  30. 30. Monitoring <br />Progress measurement by cash flow<br />School Principals verify progress by contractors<br />Payment made on progress of works<br />Reduced scope for TRPS, but ability to adapt<br />Database export o the DTEI data base using reports CSV<br />
  31. 31. Open Reports<br />Configure to export data<br />
  32. 32. Export to excel the data. Filter and run<br />Group & sort<br />Filter for milestones<br />
  33. 33. Data Export CSV into BPIMS by IT<br />
  34. 34. BPIMs used for delivery integrated Primavera via excel to database<br />Open website communications to all<br />
  35. 35. Successful projects<br />
  36. 36. Success<br />Key Milestones into contract documents<br />Project Schedules to each contractor<br />Adaptable to change<br />Satisfaction<br />
  37. 37. BER in SA with Oracle Primavera Delivered successfully<br />Questions<br />Completed Project Summaries - Department for Transport, Energy and Infrastructure (DTEI)<br />