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Making	  Oracle	  Projects	  Perform	               in	  Santos	                Craig	  Me)ers	            GLNG	  Finance	...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
About	  GLNG	  •  GLNG	  (Gladstone	  Liquid	  Natural	  Gas)	  •  Joint	  Venture:	  Santos,	  PETRONAS,	  Total	  &	  KO...
Upstream	              Pipeline	                 LNG	  Plant	           Shipping	              Customers	                 ...
About	  GLNG	                                                           Emerald	                                          ...
GLNG	  System	  ConfiguraAon	  	                                                 8	  Santos	  Companies	   300,000	  per	  ...
Challenges	  •  Making	  sense	  of	  1,500+	  Project	  Codes	  •  Producing	  JV	  Statements	  for	  13	  JVs	  •  Mana...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
Project	  ReporAng	  Dimensions	  	  Dimension	                                                             Control	  Repo...
Project	  Header	                                                     Responsible	  Dept	                                 ...
Project	  ClassificaAons	      •    Unlimited	  number	      •    Best	  way	  to	  group	  projects	      •    Change	  ma...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
Project	  Header	                                               Tracking	  Currency	  –	  AUD,	                           ...
MulA	  Currency	  in	  Projects	                                                  Projects	  tracks	  expenditure	  in	   ...
MulA	  Currency	  in	  Projects	  •  Projects	  track	  a	  different	  Project	  currency	  –	     USD	  •  FuncAonal	  cu...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
Expenditure	  Control	  Santos	  Purchasing	  and	  Invoice	  Process	  •  Oracle	  Workflow	  approval	  at	  RequisiAon	 ...
TransacAon	  Controls	                                                        TransacAon	                                 ...
TransacAon	  Controls	          The most comprehensive Oracle applications & technology content under one roof
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
Manual	  Journals	  •    Accounts	  love	  journals	  •    Auditors	  hate	  journals	  •    Large	  projects	  will	  be	...
Manual	  Accruals	  &	  Commitment	  Tracking	                                           Purchasing                       ...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
Use	  of	  Project	  Tasks	           Project	     Task	  Number	   Expenditure	          Org	  /	  Dept	           Number...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
BudgeAng	  &	  ForecasAng	  •  Oracle	  Projects	  created	  as	  needed	  throughout	     life	  of	  GLNG	  project	  • ...
Agenda	  	  •    Overview	  of	  GLNG	  and	  Oracle	  System	  •    Projects	  ReporAng	  •    MulA	  Currency	  •    Exp...
The most comprehensive Oracle applications & technology content under one roof
On-­‐line	  Portal	  ReporAng	           The most comprehensive Oracle applications & technology content under one roof
On-­‐line	  Portal	  ReporAng	           The most comprehensive Oracle applications & technology content under one roof
On-­‐line	  Portal	  ReporAng	           The most comprehensive Oracle applications & technology content under one roof
On-­‐line	  Portal	  ReporAng	           The most comprehensive Oracle applications & technology content under one roof
The most comprehensive Oracle applications & technology content under one roof
Summary	  	  •  ReporAng	  constraints	  /	  requirements	  •  Business	  cost	  control	  requirements	  •  Match	  to	  ...
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E-Business Suite 1 _ Craig Metters _ Making Oracle projects perform in Santos.pdf

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E-Business Suite 1 _ Craig Metters _ Making Oracle projects perform in Santos.pdf

  1. 1. Making  Oracle  Projects  Perform   in  Santos   Craig  Me)ers   GLNG  Finance  Manager   The most comprehensive Oracle applications & technology content under one roof
  2. 2. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  3. 3. About  GLNG  •  GLNG  (Gladstone  Liquid  Natural  Gas)  •  Joint  Venture:  Santos,  PETRONAS,  Total  &  KOGAS  •  Signed  LNG  oRake  contracts  –  US$120  billion  (over   20  years)  •  Project  cost  –  US$16  billion  (2011  to  2014)  •  5,000  jobs     The most comprehensive Oracle applications & technology content under one roof
  4. 4. Upstream   Pipeline   LNG  Plant   Shipping   Customers   Train  1   Fairview   PETRONAS   Central  QLD     Arcadia     to  Gladstone   Roma   420  km   ScoAa  3rd  party  gas   KOGAS     Storage   Train  2     The most comprehensive Oracle applications & technology content under one roof
  5. 5. About  GLNG   Emerald   Proposed   Gladstone  •  Coal  Seam  Gas  wells   Pipeline  •  420  km  pipeline   Arcadia  •  LNG  plant  on  CurAs  Island   Fairview   (Gladstone)   Injune   Taroom   Roma   ScoAa   Wandoan   Roma   Wallumbilla   50  Km    GLNG  JV  acreage    Other  Santos  acreage   The most comprehensive Oracle applications & technology content under one roof
  6. 6. GLNG  System  ConfiguraAon     8  Santos  Companies   300,000  per  year   Oracle  General  Ledger  Source  of  Transac>ons   Santos Corporate Reporting AP  Invoices   1,500  GLNG  Project  Codes   Oracle  Projects   Timesheets   Cost  Management  System   Purchasing   -­‐  Kildrummy   Forecasts  &  Budgets   Expenses   13  GLNG  JVs   Inventory   store  issues   JV JV Project Journals   Financial Reporting Reporting The most comprehensive Oracle applications & technology content under one roof
  7. 7. Challenges  •  Making  sense  of  1,500+  Project  Codes  •  Producing  JV  Statements  for  13  JVs  •  Managing  13  JV  Cash  Calls  in  up  to  3  currencies   (AUD,  USD,  EUR)  •  Managing  internal  spend  approvals  •  ForecasAng  and  BudgeAng  across  life  of  project  •  AccounAng  V  Project  speak   The most comprehensive Oracle applications & technology content under one roof
  8. 8. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  9. 9. Project  ReporAng  Dimensions    Dimension   Control  Repor>ng   Oracle  Joint  Venture   Ownership  Control   Project  Level  DFF  Work  Breakdown  Structure   Cost  Control   Project  ClassificaAon  Budget  Line  Items   Budgetary  Control   Project  ClassificaAon  Department   FuncAonal  Control   OrganisaAon  Approval  For  Expenditure   Approval  Control   Project  ClassificaAon  (AFE)  Currency   Funding  Control   Project  Currency   Department    Breakdown    Structure   Currency   Work   or   or   or   …   Joint  Venture   Budget  Line  Items   Budget  Line  Items   The most comprehensive Oracle applications & technology content under one roof
  10. 10. Project  Header   Responsible  Dept   Joint  Venture   •   Approval  For  Expenditure   (AFE)     •   Work  Breakdown  Structure •     Project  Budget  line  item   Tracking  Currency  –  AUD,   USD,  EUR   The most comprehensive Oracle applications & technology content under one roof
  11. 11. Project  ClassificaAons   •  Unlimited  number   •  Best  way  to  group  projects   •  Change  make  retrospecAve  changes   •  Need  to  configure  for  reporAng   •  No  logic  needed  in  Project  Number   The most comprehensive Oracle applications & technology content under one roof
  12. 12. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  13. 13. Project  Header   Tracking  Currency  –  AUD,   USD,  EUR   The most comprehensive Oracle applications & technology content under one roof
  14. 14. MulA  Currency  in  Projects   Projects  tracks  expenditure  in   USD  and  AUD   •  Only  AUD  in  PSI  screen   •  USD  available  from  tables   The most comprehensive Oracle applications & technology content under one roof
  15. 15. MulA  Currency  in  Projects  •  Projects  track  a  different  Project  currency  –   USD  •  FuncAonal  currency  in  Project  &  USD  remains   USD  •  AP  will  sAll  process  a  FX  variance  on  USD   invoices  back  to  AUD  Projects  and  GL   The most comprehensive Oracle applications & technology content under one roof
  16. 16. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  17. 17. Expenditure  Control  Santos  Purchasing  and  Invoice  Process  •  Oracle  Workflow  approval  at  RequisiAon    •  Receipt  of  PO  can  be  done  by  anyone  •  No  invoice  approval  required  Project  Control  Issue  •  Anyone  can  raise  and  approve  a  requisiAon  for  any  project  •  Anyone  can  receipt  a  PO  •  No  opportunity  for  Project  Control  review    Solu>ons  •  Oracle  Workflow  modificaAon  –  not  implemented  •  Oracle  TransacAon  Controls  –  high  maintenance   The most comprehensive Oracle applications & technology content under one roof
  18. 18. TransacAon  Controls   TransacAon   Controls   The most comprehensive Oracle applications & technology content under one roof
  19. 19. TransacAon  Controls   The most comprehensive Oracle applications & technology content under one roof
  20. 20. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  21. 21. Manual  Journals  •  Accounts  love  journals  •  Auditors  hate  journals  •  Large  projects  will  be  subject  to  audit  •  Valid  for  allocaAons,  correcAons,  accruals  •  Appropriate  documentaAon  and  control   –  All  accruals  reverse  next  period   –  Central  documentaAon  library   –  Approval  process  •  Commitment  accounAng  issue   The most comprehensive Oracle applications & technology content under one roof
  22. 22. Manual  Accruals  &  Commitment  Tracking   Purchasing Order Raised Receipted Remaining                    System                                                                               $800 $640 Commitment $160 $900   Manual ITD General Accrual Actuals Ledger $640 $100 $740 §  Adding  remaining  commitment  to  actuals  will  double   count  manual  accruals  -­‐  $900  should  be  $800   §  Santos  tracks  commitments  outside  of  Oracle  Purchasing   The most comprehensive Oracle applications & technology content under one roof
  23. 23. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  24. 24. Use  of  Project  Tasks   Project   Task  Number   Expenditure   Org  /  Dept   Number   Type  •  Project  Controls  wanted  1  project  number  for   enAre  GLNG  and  1,500  tasks  •  No  ClassificaAon  funcAonality  at  Task  level  •  Poor  ability  to  group  tasks  for  reporAng  •  Task  is  freeform  for  project  managers  to  use   The most comprehensive Oracle applications & technology content under one roof
  25. 25. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  26. 26. BudgeAng  &  ForecasAng  •  Oracle  Projects  created  as  needed  throughout   life  of  GLNG  project  •  Impossible  to  store  full  budget  in  Oracle   Projects  –  don’t  know  future  number  of   Oracle  Projects  •  Poor  Oracle  Projects  forecasAng  &  budget   funcAonality  across  1,500  projects  •  Using  Kildrummy   The most comprehensive Oracle applications & technology content under one roof
  27. 27. Agenda    •  Overview  of  GLNG  and  Oracle  System  •  Projects  ReporAng  •  MulA  Currency  •  Expenditure  Control  •  Manual  Journals  •  Project  Tasks  •  BudgeAng  &  ForecasAng  •  Online  Financial  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  28. 28. The most comprehensive Oracle applications & technology content under one roof
  29. 29. On-­‐line  Portal  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  30. 30. On-­‐line  Portal  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  31. 31. On-­‐line  Portal  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  32. 32. On-­‐line  Portal  ReporAng   The most comprehensive Oracle applications & technology content under one roof
  33. 33. The most comprehensive Oracle applications & technology content under one roof
  34. 34. Summary    •  ReporAng  constraints  /  requirements  •  Business  cost  control  requirements  •  Match  to  Oracle  funcAonality  •  High  project  complexity  -­‐  the  more  you  need  an   Oracle  soluAon  •  Accessibility  of  data  -­‐  Online  Cost  Control  What  next  –  USD  FuncAonal  Currency  ReporAng!   ?  Ques>ons  ?   The most comprehensive Oracle applications & technology content under one roof

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