How to Conduct Interviews


Published on - A presentation on How to Conduct Interviews

Published in: Business, Technology
No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

How to Conduct Interviews

  1. 1. COMPILED BY B N NAGARAJ How to conduct interviews
  2. 2. How to conduct interviews <ul><li>Interview is a two way process </li></ul><ul><li>The interviewer is trying to assess the candidate for the job suitability </li></ul><ul><li>The candidate is trying to find out whether the organisation is fit to join along with job profile and salary fitment. </li></ul>
  3. 3. Basics of interview <ul><li>Inform the candidate much in advance about the date, venue and time of interview. </li></ul><ul><li>This will help the candidate to learn about the organisation and to prepare himself/herself for the interview. </li></ul>
  4. 4. Different types of interview <ul><li>Written test </li></ul><ul><li>Group discussion </li></ul><ul><li>Technical / Skill test </li></ul><ul><li>One to one personal interview with the panel of interviewers </li></ul>
  5. 5. Types of interviews <ul><li>Normally written test and group discussions are for entry level candidates or at Campus </li></ul><ul><li>Trade test / skill tests are given for candidates to test their skills Eg ; Civil, Electrical, Mechanical, Soft ware languages, Stenography, Computer package knowledge, Design etc. </li></ul>
  6. 6. Stress interviews <ul><li>For candidates who have prior experience are directly put on One to One interview where direct questions are asked to asses their professional skill and knowledge. </li></ul><ul><li>To find out the job fit and other man management skill. </li></ul><ul><li>To find out the salary and other benefits to see whether he/she fits to the norms of the Company </li></ul>
  7. 7. Interview Panel <ul><li>Normally interview panel consists of not more than 3 members. </li></ul><ul><li>One from the direct department </li></ul><ul><li>One from any other department / project who knows the subject of the post called for. </li></ul><ul><li>The other person will be from the HR department to monitor and to asses the Attitude and aptitude of the candidate </li></ul>
  8. 8. Tips for interviewers <ul><li>Study the resume of the candidate before hand. </li></ul><ul><li>Allow the HR representative to introduce the panel members to the Candidate </li></ul><ul><li>Let the interview begin with HR representative asking the basic questions like family background, previous organisation, educational qualification etc., </li></ul><ul><li>Make the candidate feel free and comfortable. </li></ul><ul><li>Don’t start pouring questions one after the other as soon as the candidate comes in. </li></ul>
  9. 9. Tips for interviewers <ul><li>Take the lead from HR representative. When he gives the indication to start on the subject, do start questioning. </li></ul><ul><li>Start with simple basic questions on the subject to build confidence in the candidate. </li></ul><ul><li>Pose question and wait for the candidate to to think and answer. </li></ul><ul><li>Don’t rush him to answer. </li></ul>
  10. 10. Tips for interviewer <ul><li>If the candidate does not know answer properly don’t ridicule or condemn him/her. This will put the candidate into negative feeling and he/she will loose confidence. </li></ul><ul><li>If the candidate does not know the answer don’t try to teach him the answer but you can always give a lead to build his answer. </li></ul>
  11. 11. Tips for interview <ul><li>Never ridicule the candidate on the marks he has obtained in the college. It is all past. You can’t correct it. </li></ul><ul><li>Never ask questions on his caste, creed, religion. Leave this to HR representative as they know how to and when to pose these questions. </li></ul><ul><li>Never pose questions on any physical handicap of candidate. Eg : stammering, some forced habit, </li></ul><ul><li>Bear with it and point it out to HR representative later after the interview if such handicap will affect his normal functioning. </li></ul>
  12. 12. Tips for interviewers <ul><li>If the candidate is too nervous, help him to relax . Give him a scribbling pad and a pencil to demonstrate his answer. This will ease him out and he/she can explain better. </li></ul><ul><li>If three members are in the panel, let one person complete his questions and wait for the candidate to answer. Before he /she answers don’t pose one more question by another member of the panel. </li></ul>
  13. 13. Tips for interviewers <ul><li>Never get biased about the looks of the candidates. </li></ul><ul><li>Never ask delicate or embarrassing questions especially to lady candidates. </li></ul><ul><li>A Humour is always welcome. But see that it does not hurt the candidates’ feeling. </li></ul><ul><li>Never advise the candidate. He has not come for interview to take your advise. </li></ul>
  14. 14. Tips for interviewers <ul><li>Don’t boast about your past achievements. He/she will not be interested to know as to how you have come up. </li></ul><ul><li>Conduct the interview in a sequential pattern. Let one member finish at a time. As clarification you may interrupt. Don’t pose questions simultaneously. </li></ul>
  15. 15. Tips for interviewers <ul><li>We call the candidates to select and not to reject. See the positive points to select. </li></ul><ul><li>Try to find out the strengths rather than weakness of the candidate </li></ul><ul><li>If he/she does not answer a question, go to the next one. Don’t keep on stressing on the question untill he/she answers. </li></ul><ul><li>Find out whether he/she has grasping capacity and potential to grow. </li></ul><ul><li>Never argue with the candidate. Reason it out if he/she is argumentative. </li></ul>
  16. 16. Tips for interviewers <ul><li>Never show your dissatisfaction directly to the candidate. </li></ul><ul><li>If required ask the candidate to wait outside for some time. Discuss your points with HR representative and ask him to communicate the results of the interview to the candidate. </li></ul><ul><li>Leave the salary fitment to the HR representative and the discussions of salary details with the candidate. You may always give indication. </li></ul>
  17. 17. Tips for interviewers <ul><li>If there are more than one candidate for interview, please discuss with the panel immediately after the one candidate interview and rate him/her. You may forget, if you try to evaluate all candidates at the end of the interview. </li></ul><ul><li>Short list the candidates and discuss with HR representative the next course of action after interviewing all the candidates. </li></ul><ul><li>Give order of selection and alternative choice. </li></ul>
  18. 18. Summing up <ul><li>Close the interview with a good note. </li></ul><ul><li>Wish the candidate good luck. </li></ul><ul><li>Thank him for attending the interview. </li></ul><ul><li>Ask the candidate if he/she has some questions as clarification. </li></ul><ul><li>If the candidate poses questions please clarify him/her ,whether he /she is going to get selected or not. This gives a good impression about the company and the interviewers. </li></ul>
  19. 19. Next time when you are in the panel please do remember these points Thank you Presentations Expert