The effective administrator

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The Effective Administration

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The effective administrator

  1. 2. By Imran Zakir
  2. 3. <ul><li>Target/ goal achieved </li></ul><ul><li>Effectiveness: </li></ul><ul><li>It is the degree to which the common purpose of the organization is achieved. </li></ul>
  3. 4. <ul><li>Ad & ministaire </li></ul><ul><li>To dispense </li></ul><ul><li>To tender </li></ul><ul><li>To serve </li></ul><ul><li>To manage </li></ul>
  4. 5. <ul><li>By </li></ul><ul><li>Gullick: POSDCoRB </li></ul><ul><li>Gregg: POSDCoRB </li></ul><ul><li>Henry Fayol POCCC </li></ul>
  5. 6. <ul><li>Please start </li></ul><ul><li>paper pencil activities </li></ul>
  6. 7. <ul><li>Be organized, </li></ul><ul><li>Be highly visible </li></ul><ul><li>Be fair and honest </li></ul><ul><li>Be an example of what you expect from staff </li></ul><ul><li>Be approachable and friendly </li></ul><ul><li>Build trust </li></ul><ul><li>Be supportive of students and staff (giving praise), Be sure to give praise </li></ul><ul><li>Be a good listener </li></ul><ul><li>Use intelligence to make decision </li></ul><ul><li>Communicate well and often (verbally and in written) (continue….) </li></ul>
  7. 8. <ul><li>Acknowledge achievement </li></ul><ul><li>Be calm under pressure </li></ul><ul><li>Be consistent </li></ul><ul><li>Give incentives </li></ul><ul><li>Attend student activities </li></ul><ul><li>Be knowable of current trends </li></ul><ul><li>Create a newsletter </li></ul><ul><li>Be predictable </li></ul><ul><li>Be open-minded </li></ul><ul><li>Be flexible </li></ul><ul><li>Hang out in the staff room for tea/coffee </li></ul><ul><li>Articulate expectations clearly (continue….) </li></ul>
  8. 9. <ul><li>Be dependable </li></ul><ul><li>Say Assalamo a’laikum to clerks and custodians </li></ul><ul><li>Read graffiti on bathroom walls </li></ul><ul><li>Do not tinker with existing system (if new) </li></ul><ul><li>Respect the expertise and professionalism of staff </li></ul><ul><li>Consider all sides of the story before making a decision </li></ul><ul><li>Make personal contact with all staff </li></ul><ul><li>Be well groomed </li></ul><ul><li>Build trust </li></ul><ul><li>(continue….) </li></ul>
  9. 10. <ul><li>Project a sense of humor but not so that everything is a joke </li></ul><ul><li>Find out facts yourself – do not listen to rumors </li></ul><ul><li>Create good relationship with the clerk/ secretary </li></ul><ul><li>Create a good grapevine </li></ul><ul><li>Train your secretary/ staff </li></ul><ul><li>Recognize resources, time, human and material </li></ul><ul><li>Have a vision and share it with staff </li></ul><ul><li>Know your immediate school community </li></ul><ul><li>Actively seek teacher input </li></ul><ul><li>Be a facilitator not a dictator </li></ul><ul><li>Be good at staff development </li></ul><ul><li>Be an instructional leader </li></ul><ul><li>Be creative and innovative </li></ul><ul><li>Create good morale and harmony among staffs. </li></ul>
  10. 11. <ul><li>Develop good relations with people working in the organization. </li></ul><ul><li>Manage and resolve conflicts arising among these people. </li></ul><ul><li>Motivate and stimulate staff in achieving the organizational goals. </li></ul><ul><li>Develop effective communication with the staff. </li></ul><ul><li>Involve the staff in decision making. </li></ul>
  11. 12. <ul><li>Result of 124 studies: </li></ul><ul><li>Capacity: (intelligence, alertness, verbal facility, originality, judgment) </li></ul><ul><li>Achievement: (scholarship, knowledge, athletic-ship, accomplishment) </li></ul><ul><li>Responsibility: (dependability, initiative, persistence, aggressiveness, self-confidence, desire to excel) </li></ul><ul><li>Participation: (activity, sociability, cooperation, adaptability, humor) </li></ul><ul><li>Status: (socioeconomic position, popularity) </li></ul>
  12. 13. <ul><li>Professional qualities </li></ul><ul><li>Personal qualities </li></ul>
  13. 14. <ul><li>Faith in Allah </li></ul><ul><li>Good health: </li></ul><ul><ul><li>Good body: no seriousness, energetic, sense of proportion </li></ul></ul><ul><ul><li>Superior intelligence, (quick reasonably correct judgment, can think quickly & systematically, broadminded, open-minded, initiative </li></ul></ul><ul><ul><li>Desirable temperament: (evenness of temperament </li></ul></ul><ul><ul><li>Emotional control: optimistic) </li></ul></ul><ul><li>High moral character: honesty, sincerity, justice, moral courage, patriot, pleasing personality (cont…) </li></ul>
  14. 15. <ul><li>According to W W Charter: </li></ul><ul><li>Ability to listen well </li></ul><ul><li>Open mindedness </li></ul><ul><li>Friendliness </li></ul><ul><li>Forcefulness of action and speech and action </li></ul><ul><li>courtesy </li></ul>
  15. 16. Technical ability Faith in education Ability to express ideas Educationally sound Advanced qualifications Scholarship Efficient & competent Command on Content Planner Organizer coordinator command on methods Communication
  16. 17. <ul><li>Be organized, Be highly visible Be fair and honest </li></ul><ul><li>Be an example of what you expect from staff </li></ul><ul><li>Be approachable and friendly Build trust </li></ul><ul><li>Be supportive of students and staff (giving praise). </li></ul><ul><li>Be sure to give praise Be a good listener </li></ul><ul><li>Use intelligence to make decision </li></ul><ul><li>Communicate well and often (verbally and in written) </li></ul><ul><li>Acknowledge achievement Be calm under pressure </li></ul><ul><li>Be consistent Give incentives Attend student activities </li></ul><ul><li>Be knowable of current trends Create a newsletter </li></ul><ul><li>Be predictable Be open-minded Be flexible </li></ul><ul><li>Hang out in the staff room for tea/coffee </li></ul><ul><li>Articulate expectations clearly Be dependable </li></ul><ul><li>Say Assalamo a’laikum to clerks and custodians </li></ul><ul><li>Read graffiti on bathroom walls </li></ul>
  17. 18. <ul><li>Do not tinker with existing system (if new) </li></ul><ul><li>Respect the expertise and professionalism of staff </li></ul><ul><li>Consider all sides of the story before making a decision </li></ul><ul><li>Make personal contact with all staff </li></ul><ul><li>Be well groomed Build trust </li></ul><ul><li>Project a sense of humor but not so that everything is a joke </li></ul><ul><li>Find out facts yourself – do not listen to rumors </li></ul><ul><li>Create good relationship with the clerk/ secretary </li></ul><ul><li>Create a good grapevine Train your secretary/ staff </li></ul><ul><li>Recognize resources, time, human and material </li></ul><ul><li>Have a vision and share it with staff </li></ul><ul><li>Know your immediate school community </li></ul><ul><li>Actively seek teacher input </li></ul><ul><li>Be a facilitator not a dictator </li></ul><ul><li>Be good at staff development </li></ul><ul><li>Be an instructional leader Be creative and innovative </li></ul><ul><li>Create good morale and harmony among staff </li></ul>
  18. 19. <ul><li>The Classical Approach: TASK ORIENTED </li></ul><ul><ul><li>ADAM SMITH </li></ul></ul><ul><ul><li>FREDERICK W. TAYLOR </li></ul></ul><ul><ul><li>MAX WEBER </li></ul></ul><ul><ul><li>LUTHER GULICK </li></ul></ul><ul><li>NEOCLASSICAL APPROACH: </li></ul><ul><ul><li>MAYO AND ROETHLISBERGER </li></ul></ul><ul><ul><li>ABRAHAM MASLOW </li></ul></ul><ul><ul><li>RENSIS LIKERT </li></ul></ul><ul><ul><li>McGREGOR </li></ul></ul><ul><ul><li>PETER DRUCKER </li></ul></ul><ul><ul><li>FEREDERICK HERZBERG </li></ul></ul>
  19. 20. <ul><li>BEHAVIORIST APPROACH (50 – 70) </li></ul><ul><ul><li>CHRIS ARGYRIS </li></ul></ul><ul><ul><li>BLAKE AND MOUTON </li></ul></ul><ul><li>OPEN SYSTEMS/ SYSTEM THEORIES 70 TODATE </li></ul><ul><ul><li>ORGANIZATIONAL CULTURE (PEOPLE FOR TASK) </li></ul></ul><ul><ul><li>KATZ AND KAHN </li></ul></ul><ul><ul><li>Philip Crosby, J. Juran, Ishikawa & Deming, </li></ul></ul><ul><ul><li>OTAL QUALITY MANAGEMENT </li></ul></ul><ul><ul><li>ORGAGANIZATIONAL CLIMATE </li></ul></ul>
  20. 21. <ul><li>Authority: effective administrator is authority oriented, which is: </li></ul><ul><li>“ the right to influence thought, opinion, or behavior in order to achieve organizational goals”. </li></ul>
  21. 22. <ul><li>Sociologist </li></ul><ul><li>Psychologist </li></ul><ul><li>Believes in social needs/ relationship </li></ul><ul><li>Believes in norms & code of ethics </li></ul><ul><li>Morality </li></ul><ul><li>Extrinsic & intrinsic motivation </li></ul>
  22. 23. <ul><li>... organization can operate and survive only when both the organizational goals and the goals of the individuals working for it are kept in equilibrium. </li></ul><ul><li>E. WIGHT BAKKE (Labor and Manager) </li></ul><ul><li>Embodying a fusion process. </li></ul>
  23. 24. <ul><li>Create transparent systems </li></ul>
  24. 25. <ul><li>& </li></ul><ul><li>ALLAH HAFIZ </li></ul>

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