Introductory comments: Your background and interests
We want to help you understand what to look for in quality child care
Reiterate the mission statement Highlight that the program starts for infants from 6 weeks of age thru school-age
Approve budget Oversee Annual audit SYSTEM PROVIDERS choose to be a part of the system because of these services and pay a 17.5% fee Other activities we have done with providers and parents include: Play workshop, Conference, Parent provider events, Parent info sessions Collaborate with local jurisdictions for subsidy, Help providers set fees New enrollments – get birth id, liability insurance form, mat form, physical Provider Emergency Fund Fee Assistance for income eligible families when we get approval from IRS
- Children in our program build a lasting bond with one provider - Small groups ensures that your child receives responsive, nurturing, individualized care and attention RELATIONSHIP WITH PRIMARY CAREGIVER IS KEY – LIKE A FAMILY When care is consistent, developmentally sound and emotionally supportive, the child, family, and society benefits
(Some providers may choose to be a large group home.) Children who attend high quality child care do better in school
What is required to get started as an ITFDC provider- many diverse backgrounds Home Evaluation- initial by ITFDC staff and again by ITFDC mentor - safety
Things to mention: Mentoring is with an experienced provider and provides hands on experience MAT training – optional but parents must sign MAT form if provider is not MAT trained ESOL – your child may have a bilingual experience Opportunities to attend NVCC and get CDA – help with scholarships or we pay fees
Training Examples: Child Development, Safety, Art and Music Activities, Positive Guidance Techniques, Autism, Outdoor Play, etc.
Our providers can be approved for more than 5 if the provider has a CDA and/or infant toddler certificate
Ask if anyone is from Arlington and note that ratios are different
Not every provider has an “In home substitute” Mention: if provider is sick or closed, parents and providers refer to ITFDC Substitute system – Different from “Substitute” as a helper Emergency closings
Notifies parents if there is an issue in the home (only address if asked) Handles complaints and corrective action – ENCOURAGE COMMUNICATION ROLE OF CHILD CARE SPECIALIST IS VERY DETAILED MUST HAVE A Bachelor’s DEGREE ex:, psych, social work, etc.
Things to Add: Nap rooms may be separate and will be visually checked at least 15 minutes
Children must have a current immunization record and physical examination signed by a physician on file. Immunization records and physicals are updated regularly. The child must be adequately immunized prior to enrollment and must receive additional immunizations as required by state law (unless parent provides proper documentation of medical or religious exemption). *Parents may ask providers to disclose if there are children in the home that are unvaccinated.
Discuss infant formula We are audited by USDA
Family Vacations Please notify your provider as soon as you schedule your vacation. (Please note – there are no refunds for days missed for vacations.)
Experienced and trained ECCE’S approved thru ITFDC ITFDC handles billing and payment of fees Anyone can use child care plus Must enroll.
This fee is never charged again for a second child or if you leave and re-enter ITFDC
Mary - Alexandria
Mariel - Arlington
Call providers – but go beyond telephone call Visit first when children are not there is a recommendation Visit a second time with children Call references Speak with the child care specialist
Profiles – Review a sample profile – children in home- a child may be terminating or part time family members and ages child care specialist Policies – Providers review rates annually Sick children must stay home- will call if sick in day care home Must have physical and birth id Supplies- bring as reviewed with provider Emergency closings Substitute system 17 Paid holidays vacations Wooden/metal cribs Communication is key – review complaints Open Door Policy Late fee for late payment assessed the 2nd of the month – care may be terminated No independent children PLACEMENT FEE waived for first family that starts with a new provider AND IS A ONE TIME FEE to cover the enrollment process And is never charged again with a second child, re-entry, etc. MOST PROGRAMS CHARGE YEARLY ENROLLMENT FEES.
WE ARE ON FACEBOOK.
DO NOT MENTION UNLESS ASKED:
ECCE’s are self-employed so we do not check work status We do report injuries to CPS Payment plan for placement fee can be arranged Payments can be divided to twice a month – the first and fifteenth of the month – in advance of care received Requests to waive Placement fee must be in writing with a reason you are asking to have it waived.
We have a Shared Services model in the District of Columbia
They operate under D.C. licensing providers
Parent Information Session
Infant Toddler Family
Parent Information Session
• Mission Statement
• Who We Are And What We Do
• Early Child Care Provider Requirements -Independent Contractors
• Ratios and Points System
• Child Care Specialists
• USDA – Child and Adult Care Food Program
• Fees and Billing
• Interview Tips and Tricks
• Next Steps!
Infant Toddler Family Day Care was founded as a state licensed
system of Early Child Care Providers in 1983 to recruit, screen,
train, approve, and monitor Early Child Care Providers.
ITFDC is the only system in Virginia.
Infant Toddler Family Day Care
is a network of professional child care
educators with a commitment to the
principle that learning begins at birth. We
support the emotional, social and
intellectual development of infants,
toddlers, preschoolers, and school-age
children in safe, nurturing high-quality
child care environments.
What We Are
• We are a Non-Profit
• Board of Directors
• Conduct strategic planning
• Fiscal Oversight
• Programmatic Oversight
• ITFDC Business Services
• Why early Childcare Providers choose us?
• Contracts & Enrollments
• Home visits
• Liability Insurance
• Parent Invoices
• Payment of fees to ECCE’s
• Marketing, Website, Facebook
• Professional Development Training
Model Of Care
• Based upon a philosophy that focuses on the total family
• Children benefit from having trusted consistent relationships with
• Care is individualized and responsive
• Child care in a home setting
• Children learn through play
• Children who attend high quality childcare do better in school
• Open Door Policy
Low Ratio Benefits
• One-on-One attention to your child
• Children thrive and feel safe and secure in a home environment
• Children become members of the family and form lasting bonds
• Learning peaks in small groups
• Less children=less illness
• Less chaos
• Responsive Caregiving
Provider as Independent
ITFDC Provider Requirements
• All Background Checks
• Fingerprinting + Sworn Disclosure (18+)
• Child Protective Services (14+)
• TB tests (18+)
• Immunization record for all under age 18
• Provider and family member references and phone interviews on file
• Complete Home Evaluation
• Initial Training
• Professionalism (5 hours)
• Safety (5 hours)
• Child Development (6 hours)
• Interviewing & Communication Skills (3 hours)
• CPR/First Aid (6 hours)
• Mentoring (40 hours)
• MAT (8 hours) – this class is optional
• Approval under ITFDC license
Ongoing Provider Requirements
• 16 hours of annual training - Ongoing training results in higher quality
• CPS, Fingerprinting, Statement of Sworn Disclosure- 5 years
• Provider and All family members (14+ for CPS; 18+ for other background checks)
• TB Test- 2 years
• All family members 18+ (immunizations for any new household members under age 18)
• CPR and First Aid- 2 years
• MAT- 3 years
• Annual Home Evaluation
TOTAL POINTS FOR EACH CAREGIVER MUST NOT EXCEED 16 POINTS
WITHOUT AN ASSISTANT
• Birth through 15 months 4 points each
• 16 months through 23 months 3 points each
• Two through four years 2 points each
• Five through nine years 1 point each
• Ten years and older 0 points
• A caregiver’s own children and resident children under eight years of age
count in point maximum.
• Must be 18 years of age or older
• Must complete all background checks, initial training and
remain up-to-date on CPR and First Aid.
• Can care for the day care children alone for up to 2 hours (if
there is 16 points or less in attendance.)
Child Care Specialists
• Parents and Provider point of contact
• Visits Early Child Care Providers monthly
• Activities with the children and Provider
• Monitor USDA food program
• Annual home evaluation
• Professional Development Trainers
Safety & Health
• Diapering areas cleaned and disinfected after each changing
• Regular hand-washing
• Poisonous and dangerous objects are kept out of reach
• Proper equipment
• Sanitation of toys and surfaces
• Outdoor play areas
• Emergency Plan
Children cannot be brought to the family child care home when:
• Their temperature is in excess of 100.5 degrees
• They are vomiting and/or have diarrhea
• They have a fresh cold
• They have a contagious infection
• They are in discomfort and require one to one care
• In the event that your child becomes ill in the family child care home, you will be called to
pick up your child.
• Your child must be symptom free for 24 hours before returning to the child care home.
Washable or disposable changing pads must be brought to the child care home.
• Each provider uses disposable gloves while changing diapers, assisting older children with
toilet needs, etc. Providers are trained to properly abide by universal health precautions
with the use of gloves.
• The parent must inform the child care home within 24 hours or the next business day
after his child or any member of the immediate household has developed any reportable
communicable disease, as defined by the State Board of Health, except for life-threatening
diseases, which must be reported immediately.
Safe Sleep Practices
• Swaddling is not allowed
• Nothing but baby is allowed in or
around the crib
• Firm mattress, tight fitting sheets
• Sleep sacks are allowed
• No swaddling features may be used.
• Unique sleeping arrangements
requires a doctor’s note
USDA Food Program
• Federal Government Nutrition Program
• Provide meals that meet USDA food program guidelines
• All children are eligible to participate at no additional charge for
• Receives reimbursement for up to two meals and one snack per
• Early Child Care Providers will let you know which iron fortified
formula is offered to serve to infants in care
If your provider is unable to care for your child, arrangements can
be made for an approved Infant Toddler Family Day Care substitute.
Please interview providers in your vicinity as potential substitute
If you decide not to use this service, please notify your provider
and/or substitute as soon as possible.
Providers pay their substitutes.
If you choose not to use a substitute, you are still responsible for the
Child Care Plus
• High quality child care services
• On an as-needed basis during non-traditional hours
including weekends, evenings, and holidays in our
nurturing family child care homes.
Fees and Billing Policies
• Non-refundable One-Time Enrollment Fee: $400 due when
parents reserve a child care space
• Late fees will be billed at $15 every 15 minutes
• Flex Spending Accounts – consult with bookkeeping
Fees and Billing Policies
• Fees can be found in the Infant Toddler Family Day Care policies.
• Please note that Child Care Plus fees are different than fees for
• Providers vote on any changes to the parent fee which typically go
into effect on October 1.
• Invoices are emailed on the fifteenth of the month prior to the month
of service. Payment is due by the first of each month. Please supply
our office with the email address(es) where you want to receive the
invoice by completing the Billing Form.
• Call providers to arrange an interview
• Review child’s routine
• House tour
• Review typical day
The Next Steps
• Review “Provider Profiles”
• Review ITFDC Policies
• Contact Office if you need more names
• Schedule interviews
• Meet with Early Child Care Providers
• Decide on an Early Child Care Provider and discuss details with the Provider
• Call our Office with the start date and schedule
• Complete paperwork and send Enrollment Fee
Fairfax County Office of Children
City of Alexandria, Arlington County
Loudoun County, Prince William County
The Child Care Network
Northern Virginia Community College-Early Childhood Education Program
Child Care Aware of Virginia
Voices for Virginia’s Children
NVAEYC – Northern Virginia Association for the Education of Young Children
VECF – Virginia Early Childhood Education
VAECE – Virginia Association for Early Childhood Educator