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Parent Information Session


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An Overview of Infant Toddler Family Day Care

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Parent Information Session

  1. 1. Infant Toddler Family Daycare Parent Information Session
  2. 2. Overview • Mission Statement • Who We Are And What We Do • Early Child Care Provider Requirements -Independent Contractors • Ratios and Points System • Assistants • Child Care Specialists • USDA – Child and Adult Care Food Program • Fees and Billing • Interview Tips and Tricks • Next Steps!
  3. 3. Infant Toddler Family Day Care was founded as a state licensed system of Early Child Care Providers in 1983 to recruit, screen, train, approve, and monitor Early Child Care Providers. ITFDC is the only system in Virginia.
  4. 4. Mission Statement Infant Toddler Family Day Care is a network of professional child care educators with a commitment to the principle that learning begins at birth. We support the emotional, social and intellectual development of infants, toddlers, preschoolers, and school-age children in safe, nurturing high-quality child care environments.
  5. 5. What We Are • We are a Non-Profit • Board of Directors • Conduct strategic planning • Fiscal Oversight • Programmatic Oversight • ITFDC Business Services • Why early Childcare Providers choose us? • Contracts & Enrollments • Home visits • Liability Insurance • Events • Parent Invoices • 1099’s • Payment of fees to ECCE’s • Subsidy • Marketing, Website, Facebook • Advocacy • Professional Development Training
  6. 6. Model Of Care • Based upon a philosophy that focuses on the total family • Children benefit from having trusted consistent relationships with adults • Care is individualized and responsive • Child care in a home setting • Children learn through play • Children who attend high quality childcare do better in school • Open Door Policy
  7. 7. Low Ratio Benefits • One-on-One attention to your child • Children thrive and feel safe and secure in a home environment • Children become members of the family and form lasting bonds • Learning peaks in small groups • Less children=less illness • Less chaos • Responsive Caregiving
  8. 8. Provider as Independent Contractors Requirements
  9. 9. ITFDC Provider Requirements • Orientation • All Background Checks • Fingerprinting + Sworn Disclosure (18+) • Child Protective Services (14+) • TB tests (18+) • Immunization record for all under age 18 • Provider and family member references and phone interviews on file • Complete Home Evaluation
  10. 10. Provider Requirements • Initial Training • Professionalism (5 hours) • Safety (5 hours) • Child Development (6 hours) • Interviewing & Communication Skills (3 hours) • CPR/First Aid (6 hours) • Mentoring (40 hours) • MAT (8 hours) – this class is optional • Approval under ITFDC license
  11. 11. Ongoing Provider Requirements • 16 hours of annual training - Ongoing training results in higher quality programs • CPS, Fingerprinting, Statement of Sworn Disclosure- 5 years • Provider and All family members (14+ for CPS; 18+ for other background checks) • TB Test- 2 years • All family members 18+ (immunizations for any new household members under age 18) • CPR and First Aid- 2 years • MAT- 3 years • Annual Home Evaluation
  12. 12. Ratios TOTAL POINTS FOR EACH CAREGIVER MUST NOT EXCEED 16 POINTS WITHOUT AN ASSISTANT • Birth through 15 months 4 points each • 16 months through 23 months 3 points each • Two through four years 2 points each • Five through nine years 1 point each • Ten years and older 0 points • A caregiver’s own children and resident children under eight years of age count in point maximum.
  13. 13. Assistants • Must be 18 years of age or older • Must complete all background checks, initial training and remain up-to-date on CPR and First Aid. • Can care for the day care children alone for up to 2 hours (if there is 16 points or less in attendance.)
  14. 14. Child Care Specialists • Parents and Provider point of contact • Visits Early Child Care Providers monthly • Activities with the children and Provider • Monitor USDA food program • Annual home evaluation • Professional Development Trainers
  15. 15. Safety & Health • Diapering areas cleaned and disinfected after each changing • Regular hand-washing • Poisonous and dangerous objects are kept out of reach • Proper equipment • Sanitation of toys and surfaces • Outdoor play areas • Emergency Plan
  16. 16. Health Policies Children cannot be brought to the family child care home when: • Their temperature is in excess of 100.5 degrees • They are vomiting and/or have diarrhea • They have a fresh cold • They have a contagious infection • They are in discomfort and require one to one care
  17. 17. • In the event that your child becomes ill in the family child care home, you will be called to pick up your child. • Your child must be symptom free for 24 hours before returning to the child care home. Washable or disposable changing pads must be brought to the child care home. • Each provider uses disposable gloves while changing diapers, assisting older children with toilet needs, etc. Providers are trained to properly abide by universal health precautions with the use of gloves. • The parent must inform the child care home within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life-threatening diseases, which must be reported immediately. Health Policies
  18. 18. Safe Sleep Practices • Swaddling is not allowed • Nothing but baby is allowed in or around the crib • Firm mattress, tight fitting sheets • Sleep sacks are allowed • No swaddling features may be used. • Unique sleeping arrangements requires a doctor’s note
  19. 19. USDA Food Program • Federal Government Nutrition Program • Provide meals that meet USDA food program guidelines • All children are eligible to participate at no additional charge for this service • Receives reimbursement for up to two meals and one snack per day • Early Child Care Providers will let you know which iron fortified formula is offered to serve to infants in care
  20. 20. Substitute Care  If your provider is unable to care for your child, arrangements can be made for an approved Infant Toddler Family Day Care substitute.  Please interview providers in your vicinity as potential substitute care.  If you decide not to use this service, please notify your provider and/or substitute as soon as possible.  Providers pay their substitutes.  If you choose not to use a substitute, you are still responsible for the full fee.
  21. 21. Child Care Plus • High quality child care services • On an as-needed basis during non-traditional hours including weekends, evenings, and holidays in our nurturing family child care homes. •
  22. 22. Fees and Billing Policies • Non-refundable One-Time Enrollment Fee: $400 due when parents reserve a child care space • Late fees will be billed at $15 every 15 minutes • Flex Spending Accounts – consult with bookkeeping
  23. 23. Fees and Billing Policies • Fees can be found in the Infant Toddler Family Day Care policies. • Please note that Child Care Plus fees are different than fees for traditional hours. • Providers vote on any changes to the parent fee which typically go into effect on October 1. • Invoices are emailed on the fifteenth of the month prior to the month of service. Payment is due by the first of each month. Please supply our office with the email address(es) where you want to receive the invoice by completing the Billing Form.
  24. 24. Single Family Home in Alexandria
  25. 25. Townhome in Fairfax
  26. 26. Apartment in Arlington
  27. 27. Interviewing Tips • Call providers to arrange an interview • Review child’s routine • House tour • Review typical day
  28. 28. The Next Steps • Review “Provider Profiles” • Review ITFDC Policies • Contact Office if you need more names • Schedule interviews • Meet with Early Child Care Providers • Decide on an Early Child Care Provider and discuss details with the Provider • Call our Office with the start date and schedule • Complete paperwork and send Enrollment Fee
  29. 29. Community Partnerships  Fairfax County Office of Children  City of Alexandria, Arlington County  Loudoun County, Prince William County  Fairfax Futures  The Child Care Network  Northern Virginia Community College-Early Childhood Education Program  Child Care Aware of Virginia  Voices for Virginia’s Children  NVAEYC – Northern Virginia Association for the Education of Young Children  VECF – Virginia Early Childhood Education  VAECE – Virginia Association for Early Childhood Educator
  30. 30. Questions?