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Microsoft Visio - An Overview


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MS Visio is one of popular and powerful Diagramming and Modelling softwares. It is very useful for IT Business Analysts in Requirements Modelling, Wireframing, Business Process Analysis etc. Advanced Microsoft VISIO options are covered in this.

Published in: Technology, Business

Microsoft Visio - An Overview

  1. 1. About the Speaker
  2. 2. Importance of MS VISIO
  3. 3. What can VISIO Do for You
  4. 4. Starting VISIO
  5. 5. Is Learning Visio Compulsory ?
  6. 6. Visio DrawingVisio Stencil
  7. 7. MS Visio File Types .vsd is Visio Drawing File Vss is Visio Stencil File .vst is Visio Template File .vsx is Visio XML file
  8. 8. Visio File Types .vsd : The vsd file extension is associated with Microsoft Visio binary file format and used for its flowcharts and diagram document files .vss: The vss file extension is associated with Microsoft Visio. File contains smartshapes (stencils).File is in binary Visio document format .vst: The vst file extension is associated with Microsoft Visio templates .vdw: The vsw file suffix is associated with Microsoft Office Visio. File contains web drawing, that is created in Microsoft Office Visio. .vdx: Visio drawing XML file - a drawing or chart created with Microsoft Visio, a program for creating business diagrams and flowcharts. It is similar to a standard .vsd file, but saved in an XML format.
  9. 9. Creating a New Stencil Developer Ribbon  New Stencil Save with .vss extension Utilize with Visio Drawing Files
  10. 10. Applying a Theme
  11. 11. Selection HandleRotation Handle
  12. 12. Drop and Connect Indicator
  13. 13. Working With ShapesFlipping and Rotating ShapesRotate Shape 90 degree to the left (counter-clock wise) Ctrl +LRotate Shape 90 degree to the right (clockwise) Ctrl +RFlip Shape Vertically Ctrl +JFlip Shape Horizontally Ctrl + HFlip a line Shape to reverse its ends – Choose Shape Operations Reverse endsGrouping and Ungrouping ShapesGrouping Shapes Shift + Ctrl + GUngrouping Shapes Shift + Ctrl +UNudging a ShapeNudging a Shape : Select the Shape and Press Up, Down, Left, Right and Arrow KeysNudging means shifting a Shape with a very small degree
  14. 14. Formatting Shapes Select the Shape  Right Click with mouse Select Fill / Line/Text
  15. 15. Working with Visio Pages Inserting a New Page Accessing Page Setup Insert Delete Rename Re-order Page Setup Options
  16. 16. Visio Page Setup Options
  17. 17. Visio Page Setup Options
  18. 18. Background Page
  19. 19. Using Visio Artifacts in RequirementDocumentsOLE or Object Linking and Embedding is utilised for thisThere are three options available• Embed As Picture• Embed As Object• Link Object
  20. 20. Embed As Picture• Embed As Picture This option is equivalent to Copying and Pasting the Visio Snapshot in your Requirements Document• Embedded Picture Can Not Be Edited as a Visio Drawing• Embedded Picture is not Linked with the Original Visio Drawing. Any Subsequent change in Original Visio Drawing will not be reflected here
  21. 21. Embed As Object• Embed As Visio Object With this option you can invoke Visio from your Word Document and make changes to the Visio Drawing• However Embedded Object is not Linked with the Original Visio Drawing. Changes done at the Embedded Object will not be reflected
  22. 22. Link Objects• Link Objects With this option you can invoke Visio from your Word Document and make changes to the Visio Drawing• The Linked Object is Linked with the Original Visio Drawing. Changes done at the Embedded Object will reflected in the Original Visio Drawing and Vice Versa• If you rename or change directory location the link will be broken• Best is to keep both the files in same folder
  23. 23. Preparing UML Diagrams through MS VISIO
  24. 24. Preparing UML Diagrams
  25. 25. Metric and US Units• Metric and US units are used to scale diagrams in drawing page• Metric units example : Meter, MM etc.• US units example : Miles etc.
  26. 26. Portal / Application / Service WireframingUsing MS Visio• Wire-framing is making a visual of a website /web service / application to be developed• It is an Elicitation / Validation Technique• You can seek client approvals through Wireframes• Through the wireframes you communicate client requirements to development team• MS Visio is a good application to prepare Wireframes. It is weak in preparing Prototypes which have larger interactivity
  27. 27. Wire Framing - Case StudyYour client is a World leader in Insurance Software Products. Your company who is thevendor has been engaged to develop an interactive company portal for them. As abusiness analyst you have been in discussion about the client requirementsAs per the discussion the following has emerged• The client wishes to prominently display its logo on every page of the web site• In addition to home page there will be top level links for Products, Services, Components Media, Contact Us• In addition the client prominently wishes to highlight about its Alliance Partners, Clients, Career Opportunities, Blogs and Sitemap• They want to portray a modern image through the websitePrepare a Wireframe Website to be approved by your client before you share theseideas with your design and development team
  28. 28. Thank - You