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MANAGEMENT
ONE-TO-ONE
MEETINGS
“A genuine leader
is not a searcher
for consensus
but a moulder
of consensus.”
­– Martin Luther King, Jr.
A great manager should be able
to communicate effectively with
their team, one of the best ways
to do this is through one-to-one
meetings.
Whether it’s setting targets,
evaluating performance or simply
having a catch up - these meetings
can have a big impact on your
team and its goals.
HERE’S HOW
TO DO IT!
01HAVE AN
AGENDA
It’s important to have a good idea of what you
want to be discussing before you go into the
meeting, that way you stay focussed and on
track.
Make sure your team member has plenty of
notice so they can think of ideas that they
would like to discuss too.
01HAVE AN
AGENDA
Try emailing before the meeting and opening a
dialogue for the agenda. Bounce ideas around
and make it feel like a collaboration rather than
a one way street.
02
Before the meeting, it’s good to be fully up to
speed on your team member’s performance and
where they are with their goals.
But it’s also important to make sure you know
how they are feeling towards their goals and how
they see their progress.
PREPARE
02
Ensure you refer to the notes from your
last meeting so you can reference what has
previously been said - this way you can work
together to move forward.
PREPARE
03
Nobody likes wasting time, so it’s important that
you are as efficient as possible when it comes to
your meetings.
If there is something you feel is an issue but it
hasn’t been raised yet, address the topic directly
with a mind to finding a solution as quickly as
possible.
KEEP TO
THE POINT
03
Try to stick to the agenda and not get distracted,
but at the same time factor-in some flexibility.
This is why it is important to prepare fully before
the meeting.
KEEP TO
THE POINT
04
To ensure that a meeting is constructive aviod
focusing solely on the negatives. It’s important to
stay positive even if mistakes have been made.
Even in the face of failure it’s important to be
constructive in order to find a solution.
FOCUS ON THE
POSITIVES
04
When talking about a missed target, try asking
‘what learning oppertunities can we take from
this?’ or ‘what can we do differently to avoid this
in the future?’
FOCUS ON THE
POSITIVES
Whether the purpose of your meeting was to set
goals or track progress, it’s a good idea to follow
up in writing to ensure outcomes are agreed upon.
This way you both have a clear idea what you
should be doing moving forward as well as a good
reference point for the next meeting you have.
FOLLOW UP
IN WRITING
05
05
It’s common to follow up in writing via email, but
use whatever method you feel is best suited to
your workplace.
FOLLOW UP
IN WRITING
06
Even if a meeting goes very well, it is likely that
what was discussed will be forgotten in time -
this is why regular meetings are vital.
However, it is also important to maintain an open
dialogue between manager and team member
after the meeting to keep ideas fresh in the mind
of you both.
MAINTAIN A
DIALOGUE
06
Try setting out a few minutes each week to
discuss the ideas from the meeting in a relaxed
setting - this helps to reinforce the message and
any actions taken.
MAINTAIN A
DIALOGUE
INTERQUEST GROUP
WHERE OPPORTUNITY CONNECTS WITH TALENT
InterQuest is a niche recruitment group divided into
expert specialist disciplines. We provide contract
and permanent recruitment services and support the
career ambitions of those working in the new digital
economy. Each of the Group’s businesses is aligned to
market sectors including Finance, Retail, Public Sector
and Not for Profit or focused specifically on an area of
technology such as testing, analytics, ERP or digital.
For more tips on professional
development and to see all of -
our latest jobs, connect with
the InterQuest Group.
GO TO
INTERQUESTGROUP.COM

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IQ Management - One-To-One Meetings

  • 2. “A genuine leader is not a searcher for consensus but a moulder of consensus.” ­– Martin Luther King, Jr.
  • 3. A great manager should be able to communicate effectively with their team, one of the best ways to do this is through one-to-one meetings.
  • 4. Whether it’s setting targets, evaluating performance or simply having a catch up - these meetings can have a big impact on your team and its goals.
  • 6. 01HAVE AN AGENDA It’s important to have a good idea of what you want to be discussing before you go into the meeting, that way you stay focussed and on track. Make sure your team member has plenty of notice so they can think of ideas that they would like to discuss too.
  • 7. 01HAVE AN AGENDA Try emailing before the meeting and opening a dialogue for the agenda. Bounce ideas around and make it feel like a collaboration rather than a one way street.
  • 8. 02 Before the meeting, it’s good to be fully up to speed on your team member’s performance and where they are with their goals. But it’s also important to make sure you know how they are feeling towards their goals and how they see their progress. PREPARE
  • 9. 02 Ensure you refer to the notes from your last meeting so you can reference what has previously been said - this way you can work together to move forward. PREPARE
  • 10. 03 Nobody likes wasting time, so it’s important that you are as efficient as possible when it comes to your meetings. If there is something you feel is an issue but it hasn’t been raised yet, address the topic directly with a mind to finding a solution as quickly as possible. KEEP TO THE POINT
  • 11. 03 Try to stick to the agenda and not get distracted, but at the same time factor-in some flexibility. This is why it is important to prepare fully before the meeting. KEEP TO THE POINT
  • 12. 04 To ensure that a meeting is constructive aviod focusing solely on the negatives. It’s important to stay positive even if mistakes have been made. Even in the face of failure it’s important to be constructive in order to find a solution. FOCUS ON THE POSITIVES
  • 13. 04 When talking about a missed target, try asking ‘what learning oppertunities can we take from this?’ or ‘what can we do differently to avoid this in the future?’ FOCUS ON THE POSITIVES
  • 14. Whether the purpose of your meeting was to set goals or track progress, it’s a good idea to follow up in writing to ensure outcomes are agreed upon. This way you both have a clear idea what you should be doing moving forward as well as a good reference point for the next meeting you have. FOLLOW UP IN WRITING 05
  • 15. 05 It’s common to follow up in writing via email, but use whatever method you feel is best suited to your workplace. FOLLOW UP IN WRITING
  • 16. 06 Even if a meeting goes very well, it is likely that what was discussed will be forgotten in time - this is why regular meetings are vital. However, it is also important to maintain an open dialogue between manager and team member after the meeting to keep ideas fresh in the mind of you both. MAINTAIN A DIALOGUE
  • 17. 06 Try setting out a few minutes each week to discuss the ideas from the meeting in a relaxed setting - this helps to reinforce the message and any actions taken. MAINTAIN A DIALOGUE
  • 18. INTERQUEST GROUP WHERE OPPORTUNITY CONNECTS WITH TALENT InterQuest is a niche recruitment group divided into expert specialist disciplines. We provide contract and permanent recruitment services and support the career ambitions of those working in the new digital economy. Each of the Group’s businesses is aligned to market sectors including Finance, Retail, Public Sector and Not for Profit or focused specifically on an area of technology such as testing, analytics, ERP or digital. For more tips on professional development and to see all of - our latest jobs, connect with the InterQuest Group. GO TO INTERQUESTGROUP.COM