Using DSpace at ILRI


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Presented by Peter Ballantyne and Abenet Yabowork at Dspace Ethiopia Interest Group Meeting and Training, Addis Ababa, Ethiopia, 28 October – 1 November 2013.

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Using DSpace at ILRI

  1. 1. Using Dspace @ ILRI Peter Ballantyne and Abenet Yabowork Dspace Ethiopia Interest Group Meeting Addis Ababa, 28 October 2013
  2. 2. Dspace at ILRI • Established late 2009 • Driven by demands to have all outputs and products available and accessible • Replacement for:  Inmagic document catalogue  PDF files spread across the web site  Home made lists of outputs  Manual linking from web sites and blogs etc • Evolved into ‘CGSpace’ in 2011
  3. 3. December 2010
  4. 4. Why be accessible? Our data information or knowledge assets should have benefits that can travel across boundaries They need to be: Described and stored for posterity Easily found and accessed Easily shared and re-used Available, accessible and applicable without restrictions
  5. 5. • Repository of outputs of people and projects (hosted at ILRI) • Publishing and alerting platform • Repository for projects, institutions, programs … • Gateway to Google and beyond • Uses Dspace • [dec 2010 slide]
  6. 6. • • • • • • • • • • Dspace ‘the’ ILRI way to publish on the ILRI web … Gives projects ‘archives’ and visibility’ We aim to ‘index’ everything, wherever published We aim to ‘publish’ as much as we can, with permission We decentralise content management: Program teams contribute content; info teams do quality control RSS gets content over the web and into mailboxes and onto desktops Mainstream, open source solution, with open (OAI) standards and wide support community The ‘repository’ is NOT the value proposition for the scientists ; we sell it as ‘publishing’ It does NOT do all ‘library’ tasks Part of ‘being open’
  7. 7. Content choices we made • Organize contributions by content type (publications, multi-media, articles datasets, etc) • ‘Map’ items across to projects, themes, teams (organization structure – link to web sites) • Dublin core the basic metadata • Several ‘extra’ fields (regions, subject areas, CRPs) • Get many people contributing content (a few editors)
  8. 8. Mahider – ILRI ‘repository’ [11 500 records; 70% open access]
  9. 9. 12.9% 24.9% 22.0% 24.2% 15.5% 11.2% 5.6% Composition ILRI web services views 'Open' 23.2% 29.7% Social media 42.9% Google Books 33.3% 31.2% Repository Website 13.6% Total 2010 6.0% 3.6% Total 2011 Total 2012 Intranet
  10. 10. ‘CGspace’ – other communities accessible on same platform
  11. 11. What is ‘CGSpace’ ‘Multi-tenant’ use of a Dspace application  Shared admin, look and feel, publishing, content management, hosting, training, support Shared hosting, development, and learning [and server] Allows searching across collections
  12. 12. CGSpace: Repository of Agricultural Research Outputs Publications, journal articles, books, training materials, project reports, factsheets and links to digital audios, videos, presentations and posters Hosted content Content ‘out’ Harvested content open access + open standards + open licenses = enhanced visibility of research outputs
  13. 13. Mahider : Open Digital Repository of ILRI Mahider
  14. 14. Mahider: Home page Find content Browse by Browse all of programs CGSpace and projects Subscribe More browse options
  15. 15. Mahider: Home page Browse by department Browse by Login for admins type of doc Generate reports Recent submissions
  16. 16. Mahider: Home page View statistical information Top 5 item views
  17. 17. Mahider : Item display Example - ILRI publications: Subscribe to only the specific collection (ILRI publications) List of items
  18. 18. Mahider Item display Specific item view: Bibliographic info Full text of item
  19. 19. Mahider : Item display stats
  20. 20. Mahider : Publishes to web sites Mahider outputs from RSS
  21. 21. Mahider : Publishes to intranet Mahider outputs from RSS
  22. 22. Mahider : Publishes to twitter Mahider outputs from RSS
  23. 23. Mahider : Publishes to blogs ILRI Project Blog – Africa RISING Mahider outputs from RSS
  24. 24. Mahider : Publishes to email Mahider outputs from RSS
  25. 25. Mahider: To summarize….
  26. 26. Outputs harvested Outputs re-published Research results Search, browse, subs cribe Search Search result Presentation result User Publications Video/audio Journals
  27. 27. CGSpace products CGIAR world in cgspace Capture Organize Describe Index Archive Discover metadata from other dspaces metadata from other repositories STANDARDS, taxonomy, services, tools, apps, api’s, innovation management, support, infrastructure Publish Share Exchange Promote Report Exploit
  28. 28. Running ‘CGSpace’ •We aim for are ‘cost-’ and ‘expertise’-sharing •Requires ‘more than basic’ expertise to exploit in terms of admin, customization, interface, content architecture •All code changes deposited in GIThub [where main dspace code development now is] •Active yammer network •15% of a linux admin person at ILRI •80% of a information systems person •Dedicated linux server at CGNET •? % of content specialists
  29. 29. Ongoing work • ILRI content migration from inmagic • SSSL and LDAP [to allow AD synchronization] • @mire metrics and reporting modules • @mire training • Discovery module • Dspace to wordpress • Dspace to drupal • Dspace - dataverse • AGROVOC plugin • Harvest from other Dspaces • Look and feel/item presentation
  30. 30. Challenges • Repository structure to org structure • Dspace management • Server and backend management • Quality assurance • … • ‘Publishing’ v ‘library’ • Support to scale up
  31. 31. Better lives through livestock The presentation has a Creative Commons licence. You are free to re-use or distribute this work, provided credit is given to ILRI.