BUILD biorepository workflows Process flow 2: Specimen distribution
Hardware needs
§ Freezers (-80°C/-20°C)
§ Fridge (4°C)
§ Esco lexicon voyager (for real time monitoring
of storage conditions)
§ Fridge guards and power backups
§ Pre-bar coded vials
§ Android tablets/Phones installed with ODK
§ Self standing vials
§ Freezer boxes
The repository will be
a platform used to collect, process,
store and distribute various samples
and data generated by BUILD.
ILRI thanks all donors and organizations which globally support its work through their
contributions to the CGIAR Trust Fund.
Process flow 1:
Sample collection, processing and storage
This document is licensed for use under the Creative Commons
Attribution 4.0 International Licence. June 2020
Identify a study herd/
Abattoir/Human subject
Start
Seek for consent from the
owner
Is there
Consent?
Collect the appropriate sample Using
approved IRB protocol
Yes
Capture Sample Meta
Data using ODK
pre-barcoded
vials
• ILRI Portal
• BUILD Database
• Bio-Repo Database
Prepare the specimen
according to SoP
End
No
Aliquot 1
Aliquot Primary Sample into 3
Analyze Sample
sample metadata form
Sample Received-
• Sample ID
• Submitted by
• Freezer No.
• Accession Date
• Box No.
• Sample Type
Finalize tools and Approved
IRB protocols
Aliquot 2
Aliquot 3
Samples taken to
Site
Aliquot 2 to
NADDEC
Aliquot 3 to
CPHL
Request for a specimen
Submitted to Uutilization
committee
Start
End
Approved by
utilization
committee?
Request Rejected
• Lack ofIRB
• Lack ofConsent
• ScientificIdea
Specimen Selected
from Inventory
Specimen Assessed
for Quality
Is Specimen
Usable
Researcher is Billed
Payment Done?
Specimen is
Aliquoted
Yes
No
Specimen
Distributed
• Bio-Repo Database
• BUILD Database
• ILRI Portal
Update
Follow up on quality and
the resulting
publications/grants
Update
No
Yes
MTAAgreement is
Signed
Yes
No
BUILD management information systems
§ ILRI data portal (https://data.ilri.org/)
§ ODK server platform (GPS and bar code capability)
§ BUILD database
§ Build repository management system
Contact
Innocent Obilil: i.obilil@cgiar.org (+256754072115)
Denis Mugizi: d.mugizi@cgiar.org (+256782530212)
Kristina Roesel: k.roesel@cgiar.org (+491628944188)
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