Project design and managementcontributions to improve IITA’sResearch for Development programBraima JamesCandidateDeputy Di...
Outline  The job  R4D environment  Project planning    - Overview    - Specify problem                           Planni...
1. The job        7 key responsibility areas                                      26yrs post-PhD experienceLead responses ...
2. R4D environment: MTP projectsMTP legacies on SC priorities                 CLS          HVP            AH           RTS...
R4D environment: many special projects, one missionSuggestions- Coordinate results generation into common impact to achiev...
3. Project planning: Overview                                                 SPECIFY   Formulate strategy                ...
Specify problem/a good problem statement Situation- What situation needs change?                                         ...
Agreeing objectives/the desired future  SMART Objectives - State what will/should happen                                 ...
Agreeing objectives: MTP project strategy    Diverse expertise: IITA, AVRDC, ARC, ICIPE, NARS Benin, Ghana, Nigeria, TogoS...
Agreeing objectives: Template to position projects                                                                   Equiv...
Analyse options: Feasibility of tasks Decision Tree Analysis- Conceptual map of potential decisions/outcomes on activitie...
Analyse options: Relative feasibility of output targets                                Force Field Analysis, e.g. IITA bio...
Analyse options: Skills profiling Confident HR decision making- Identify skills required to deliver OT- Analyse internal ...
Plan of operations/writingBy this stage information is available to prepare a winning project proposal- A strategy framewo...
4. If IITA were a donor: Bank of CNs            By end year 1                                                             ...
Control management: a control system A good plan is achieved only if it is subjected to good system of control- Output ta...
Design a management information systems  Category       Type of info required                  Source of the info         ...
5. Conclusion: I am suitable IITA research results are the only tools we have to impact on national(e.g., PRSP), regional...
Thank you I look forward to working with you, various authority levels, SROs/NARS so that together we help improve IITA’s ...
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Project design and management contributions to improve IITA’s Research for Development program

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R4D environment: MTP projects,R4D environment: many special projects, one mission,Project planning: Overview,Specify problem/a good problem statement,Design a management information systems

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Project design and management contributions to improve IITA’s Research for Development program

  1. 1. Project design and managementcontributions to improve IITA’sResearch for Development programBraima JamesCandidateDeputy DirectorProject development and managementIITA International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  2. 2. Outline  The job  R4D environment  Project planning - Overview - Specify problem Planning aims to coordinate decisions - Agreeing objectives in an attempt to influence, direct and - Analyze options control the future in order to achieve - Plan of operations certain predetermined objectives  If IITA were a donor… - Bank of CNs - Control management - MIS  Conclusions International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  3. 3. 1. The job 7 key responsibility areas 26yrs post-PhD experienceLead responses to funding opportunities Managed 10 projects of US9m, 38% of which I led in proposal developmentFacilitate project proposals development 25 projects: 11 successful, 9 pending, 6 unfunded or refusedStrengthen use of appropriate design for UNDP-ESCaPP; IFAD/CGM; CG-NGOIPM; SDCproposal development cowpea & vegs; FAO cassava & Striga; ADA vegs; NRC vegs; BI-WAFRINET; SPIPMDevelop/conduct training programs to Project planning/management, UK; IPM tools,strengthen project management at IITA Australia; Corporate governance, FARAFacilitate development of strategic IITA-Benin; HVP; PRSP-SL; initiatives withinitiatives/internal proposals CFC, UEMOA, UNIDO;3 partnership wshps pa;Facilitate partnerships for smooth Inclusive partnerships through projectsimplementation of projects development and coordinationCollaborate with CGO & DDG-RS: recruit MoU with host-countries, CIRAD, NRC-Norwaystaff; establish sites; monitor progress International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  4. 4. 2. R4D environment: MTP projectsMTP legacies on SC priorities CLS HVP AH RTS BPS AB OTGene conservation & use Increased knowledge/tech      Improved/stabilized profitability    High food & nutritional quality    Efficient labour-use  Self reliant NARS/capacity dev Markets/informed enterprises  Policy advice/ext environment Suggestion- Consider placing some the 3 thematic projects within commodity MTP projects International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  5. 5. R4D environment: many special projects, one missionSuggestions- Coordinate results generation into common impact to achieve IITA mission International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  6. 6. 3. Project planning: Overview SPECIFY Formulate strategy PROBLEM Implement strategy - Leadership - Long-term - Decision-making - Anticipate changes - Communications - Proactive/ideas/vision MONITOR ANALYSE PROGRESS PLANNING CYCLE OPTIONS - Work culture Short-term - Resources - Reactive/tactical - Authority levels - Reverse losses CONTROL Strategy: STANDARDS Implementation: Establish key targets in Forecast & correct changes social, political, in target environment and technology & economic justify ones position and environment & show proposals to deliver the means to fulfil them desired change International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  7. 7. Specify problem/a good problem statement Situation- What situation needs change? Allocate $ to BC or experiential learning or both?- Who/what/region is affected?- Magnitude of the problem? Causes (not symptoms)- Why does problem exists?- Single or multiple causes? Functional Leaf loss in S. macrocarpon: group Mite population density per leaf- Are causes interdependent? On-station On-farm Consequences 8.6 5.5 159.8 52.9- Population size affected? Pest mite Predators 8.3 1.5 1.6 0.6- Political, cultural, economic?Suggestions- Intensive problem analyses is pivotal to resource mobilization/allocation- Learn PSW tools: Surveys; historical profiles; consultations, pinboarding International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  8. 8. Agreeing objectives/the desired future  SMART Objectives - State what will/should happen DD-Projects: Authority environment - Specify project expectations - Clarify how to influence future Negotiated  Agree, not set, objectives - More motivated implementers Existing - Maximise chances of achievement - Inputs of diverse expertise - Realistic plans/complement capacity Imposed - Confident decision-making: managers Suggestions - Invest in professionally facilitated project planning workshops - Greater involvement of potential partners in a timely manner International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  9. 9. Agreeing objectives: MTP project strategy Diverse expertise: IITA, AVRDC, ARC, ICIPE, NARS Benin, Ghana, Nigeria, TogoSuggestion- Harmonize strategic planning approaches across MTP projects- Specify research/thrusts (= central pillars/strategic objectives. HVP now has 4 research thrusts: a) Productivity growth; b) Market efficiency & enterprise; c) Nutritional quality & product diversity; d) Policies & institutional arrangements- Position component projects within strategic objectives per MTP projects International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  10. 10. Agreeing objectives: Template to position projects Equivalent objectives to proposeHierarchy of Description Strategic plan Component projectsexpectationsGoal - Greater why Mission Problem statement in - Summarise rationale executive summaryPurpose - Change/impact needed Vision/research thrusts Basis of goal statement - Motivation for outputsOutput - Specific deliverables Strategic objective/RT Basis of purpose - ToR for projectsActivities - How/action Responses/RT Basis of outputsOutput - What? Qty/quality N/A Output targetstarget - Location, timeActivities - How/action N/A Activities & resourcesSuggestions- Hands on training/common understanding of hierarchy of objectives- Incorporate AU projected 6% annual productivity gain into planning process International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  11. 11. Analyse options: Feasibility of tasks Decision Tree Analysis- Conceptual map of potential decisions/outcomes on activities to produce OTs Start task: step 1 Step 1 succeeds Step 2 succeeds Continue Step 1 fails Step 2 fails 1 = Decide  = Continue or exit/hand over = Abandon taskSuggestions- Test consequences of tasks prior to implementation- Review/merge or develop alternative tasks based on possible consequences- Visualize contingences, exit/handover of tasks (link to stakeholder analysis) International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  12. 12. Analyse options: Relative feasibility of output targets Force Field Analysis, e.g. IITA biopesticides10 Learning Specificity Durability Demand Average 5 Production Expertise +ve forces 0 -ve forces Application-5 Average 2nd/other Toxicology-10 pests Markets Registration RecruitmentSuggestions- Assess/compare practicality of solutions (fertilisers, GMOs, biopesticides etc)- Identify clear action points/inventory driving & restraining factors on OTs- Minimize risks, amend/improve chances of success International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  13. 13. Analyse options: Skills profiling Confident HR decision making- Identify skills required to deliver OT- Analyse internal skills/within the group- Negotiate synergies/linkages & cross functions- Inventory of external skills- Identify potential consultancy areasSuggestions- Stakeholder analysis helps place objectives within IITA control- MTP projects may require pillar champions/coordinators International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  14. 14. Plan of operations/writingBy this stage information is available to prepare a winning project proposal- A strategy framework approved by RDC- CNs approved by RDC to operationize the strategy- Proposal writing includes PoP to indicate time, staff & $ resource allocationOutput 1: Collective action on MTP projects documented and lessons sharedOutput target Activity 2007 timeframe Performance Responsible $ indicator J F M A M J J A S O N DMTP action Identify & prioritize RDC report DD-R & 000initiatives emerging new themes on decisions Coordinatorpublished onweb Organize internal M&E/CCER DDG-R & 000 review report Coordinator Facilitate strategic MTP strategy Consultant & 000 planning workshop document DD-R, DD-Proj Recruit project Strategy DDG-R, CGO, 000 leadership operational HR Convene symposium. 15 papers DD-R; 000 Coordinator International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  15. 15. 4. If IITA were a donor: Bank of CNs By end year 1 Benefits Problem specification  Coalition of interests in CNs- Criteria to prioritize problem areas - Transparent decision making on CNs- Justify technical, social, economic & - Ensure objectives are under IITAenvironmental viability of CNs control Which projects?  Advocacy on donor policies- SWOT CNs for robustness - Proactive donor intelligence- Intranet-publicize database of CNs - Info support for investment- Specify CNs which IITA would invest - Timely response to funding callsin if it were a donor agency - Basis of R4D $ mobilization/allocation International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  16. 16. Control management: a control system A good plan is achieved only if it is subjected to good system of control- Output targets = control standards- Monitor progress towards standards- Compare results with standards- Adjust objectives/flexibilitySuggestions- Agree financial resource management tools with CGO, CFO and DD-R International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  17. 17. Design a management information systems Category Type of info required Source of the info Use of the infoDeliverables - What has been done? - Activity records - Plan future/year’s work - Not done but planned? - Supervision reports - Identify successes - Problems encountered? - Periodic reports - Identify strengths - How problems solved? - Staff reviews - Identify weaknesses - Change in ext situation? - Clients - Plan to overcome them - How staff work as team? - Surveys - Review and evaluationSuggestions- Agree on categories of info and other MIS elements- Agree on type of MIS required: formal, informal, extensive or limited- Keep MIS simple, efficient and useful (advisory; not a spy in the cab!)- Train/supervise project team in use of MIS International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  18. 18. 5. Conclusion: I am suitable IITA research results are the only tools we have to impact on national(e.g., PRSP), regional (e.g. with SROs) and continental (e.g. CAADP)agricultural development plans I have summarized project planning & management tools & processes asI know and apply in my work, and suggest each of us IRS learns such toolsfor planning to improve effectiveness and usefulness of our research results I have also suggested action areas to guide R4D decisions on projects &increase IRS understanding & collective ownership of those decisions I have drawn on 26yrs post-PhD experiences in education, partnershipbuilding, project development, implementation/management & informaldiscussions with colleagues to arrive at the summary I have provided I believe I have clearly demonstrated that I am suitable for theadvertised position of DD-Project planning and management at IITA International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org
  19. 19. Thank you I look forward to working with you, various authority levels, SROs/NARS so that together we help improve IITA’s R4D impact in the fight against declining livelihoods in SSA International Institute of Tropical Agriculture – Institut international d’agriculture tropicale – www.iita.org

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