BABOK® Guide : The framework
and relationships between
Project Manager and
Business Analyst
Prassede Colombo, PMP ®,CBAP ®...
BABOK® Guide - Purpose
“…define the profession
of business analysis”
• baseline for knowledge, work, skills
• tasks necess...
BABOK® Guide - Purpose

“Business Analysis is the practice of enabling change in
an organizational context, by defining ne...
Competencies of Business Analysis for…

understanding business problems and opportunities
recommending solutions that enab...
Structure of the BABOK® Guide

Know the context , the business; Interact, Communicate;
Be a BA Professional – customizing
...
Approve
Requirements
Package, Trace

Define Business
Analysis Plans
Business
Requirements

Elicit
Requirements

Select Sol...
Business Analyst
• Is any person who performs
business analysis activities
• Is responsible for eliciting the
actual needs...
Business Analysis & Project Management
BA

BUSINESS ANALYSIS

BUSINESS

BUSINESS NEED
WHY

CHANGE
BUSINESS
BENEFITS
Identi...
BA & PM – Peer to Peer Relationship
Business Analyst
« is responsible and
accountable for the
execution of the BA
activiti...
BA increases Total Project Value
Starting Better (Business Requirements)
Prioritizing the requirements
Discovering new nee...
BA decreases Total Project Cost
Documenting the right requirements
Reducing in rework (30-40% waste – 80% errors req. – Ca...
Clear definition of RACI and output…
BA

PM
Responsible for

developing

planning

managing of all
requirements (REx)

man...
BA & PM Trend
Project Failure for poor requirements (BA) (70-80% Meta
Group Research)

Requests for Solid BA skill for BR,...
Guide, Competencies,
BABOK® Guide, BA Competencies,
IIBA®
IIBA® Certifications
Prassede Colombo, PMP ®,CBAP ®, IIBA® Italy...
BABOK® Guide KA & Tasks

Business Analysis knowledge areas’ tasks

Business Analysis
Planning &
Monitoring

Elicitation

P...
Underlying Competencies Areas

28/02/2014

Babok ® Guide, BA Competencies,
IIBA® Certifications

16
Source: From Requirements to Business Value - The transformation of Business Analysis
Kathleen Barret, CEO IIBA, july 2013...
PM & BA Roles & Competencies Required
• Strong PM, Weak BA
• Result = Requirements are rushed, some
may be missed, rework ...
Certified Business Analysis Professional® Certification
CBAP® Certification Requirements
Work
Experience
Knowledge
Areas
F...
CCBA ® Certification

• For business analysts with less experience and for
students with education but limited professiona...
Contacts

Prassede Colombo
• president@italy.iiba.org
• LinkedIn: http://lnkd.in/aPYGBr
• www.italy.iiba.org

28/02/2014

...
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03 pm&ba dynamic duo_babok&pm&b_arelationships_ prassede colombo

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Business Analysis- BABOK Guide Framework.
Project Management and Business Analysis. Project Manager and Business Analysis Relationships

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03 pm&ba dynamic duo_babok&pm&b_arelationships_ prassede colombo

  1. 1. BABOK® Guide : The framework and relationships between Project Manager and Business Analyst Prassede Colombo, PMP ®,CBAP ®, IIBA® Italy Chapter President 28 February 2014
  2. 2. BABOK® Guide - Purpose “…define the profession of business analysis” • baseline for knowledge, work, skills • tasks necessary to understand how a solution will deliver value • “…a liaison among stakeholders in order to understand … an organization, and recommend solutions that enable the organization to achieve its goals” (BABOK® Guide V2) 28/02/2014 Babok ® Guide: The framework – PM&BA 2
  3. 3. BABOK® Guide - Purpose “Business Analysis is the practice of enabling change in an organizational context, by defining needs and recommending solutions that deliver value to stakeholders” From Needs, Requirements to Business Value 28/02/2014 Babok ® Guide: The framework – PM&BA 3
  4. 4. Competencies of Business Analysis for… understanding business problems and opportunities recommending solutions that enable the organization to achieve its goals (BA as Change Agents) in the context of the requirements (BA as Facilitator, Analyzer, Advisor, Leader ) 28/02/2014 Babok ® Guide: The framework – PM&BA 4
  5. 5. Structure of the BABOK® Guide Know the context , the business; Interact, Communicate; Be a BA Professional – customizing 28/02/2014 Babok ® Guide: The framework – PM&BA 5
  6. 6. Approve Requirements Package, Trace Define Business Analysis Plans Business Requirements Elicit Requirements Select Solution, Allocate Requirements Validate Solution Define Business Case Solution Requirements Stakeholder Requirements 28/02/2014 Prioritize, Specify and Model Requirements Verify, Validate Babok ® Guide: The framework – PM&BA Transition Requirements 6
  7. 7. Business Analyst • Is any person who performs business analysis activities • Is responsible for eliciting the actual needs, analyzing, communicating and validating requirements to align them and deliver business value Source: From Requirements to Business Value - The transformation of Business Analysis, Kathleen Barret, CEO IIBA® , July 2013, Geneve From Needs to Solution Validation 28/02/2014 Babok® Guide: The Framework – PM&BA 7
  8. 8. Business Analysis & Project Management BA BUSINESS ANALYSIS BUSINESS BUSINESS NEED WHY CHANGE BUSINESS BENEFITS Identify the right Solution and Validate 28/02/2014 PM PROJECT MANAGEMENT PROJECT SCOPE WHAT PROCESS HOW DELIVERABLES RESULT Implement and Deliver the Solution Babok® Guide: The Framework – PM&BA 8
  9. 9. BA & PM – Peer to Peer Relationship Business Analyst « is responsible and accountable for the execution of the BA activities, from the needs definition to the solution validation to obtain business value» Project Manager «is responsbile for managing the work required to deliver a solution that meets a business need, ensuring project’s objectives balancing the project constraints, scope, budget, schedule…» (BABOK® Guide V2) 28/02/2014 Babok ® Guide: The framework – PM&BA 9
  10. 10. BA increases Total Project Value Starting Better (Business Requirements) Prioritizing the requirements Discovering new needs & requirements Increasing Communication - understanding Improving Change Process - tracing 28/02/2014 Babok ® Guide: The framework – PM&BA 10
  11. 11. BA decreases Total Project Cost Documenting the right requirements Reducing in rework (30-40% waste – 80% errors req. – Carnegie Mellon University) Shorten the project length Reducing in stakeholder wasted time Dicovering more cost-effective solutions 28/02/2014 Babok ® Guide: The framework – PM&BA 11
  12. 12. Clear definition of RACI and output… BA PM Responsible for developing planning managing of all requirements (REx) managing of project work (Lead Team) Solution alignment Deliver Solution Balance – Peer-to-Peer Success: great balance between thorough requirements -gathering and moving forward Strong BA - Strong PM To avoid conflicts and evaluate PM & BA performance 04/03/2014 Babok ® Guide: The framework – PM&BA 12
  13. 13. BA & PM Trend Project Failure for poor requirements (BA) (70-80% Meta Group Research) Requests for Solid BA skill for BR, Req, understanding Organizations are defining BA Center of Comp. Combination of BA & PM role (BA times reports) Requests for who are knowledgeable and competent in BA & PM 04/03/2014 Babok ® Guide: The framework – PM&BA 13
  14. 14. Guide, Competencies, BABOK® Guide, BA Competencies, IIBA® IIBA® Certifications Prassede Colombo, PMP ®,CBAP ®, IIBA® Italy Chapter President 28 February 2014
  15. 15. BABOK® Guide KA & Tasks Business Analysis knowledge areas’ tasks Business Analysis Planning & Monitoring Elicitation Plan BA Approach Prepare for Elicitation Conduct Stakeholder Analysis Conduct Elicitation Activity Plan BA Activities Document Elicitation Results Plan BA Communication Plan Requirements Management Process Manage BA Performance Confirm Elicitation Results Requirements Management & Communication Enterprise Analysis Manage Solution Scope & Requirements Define Business Need Manage Requirements Traceability Assess Capability Gaps Maintain Requirements for Re-use Determine Solution Approach Prepare Requirements Package Define Solution Scope Communicate Requirements Define Business Case Requirements Analysis Solution Assessment & Validation Prioritize Requirements Assess Proposed Solution Organize Requirements Allocate Requirements Specify and Model Requirements Assess Organizational Readiness Determine Assumptions & Constraints Verify Requirements Validate Requirements Define Transition Requirements Validate Solution Evaluate Solution Performance IIBA® Business Analysis Body of Knowledge (BABOK®) v2.0 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 15
  16. 16. Underlying Competencies Areas 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 16
  17. 17. Source: From Requirements to Business Value - The transformation of Business Analysis Kathleen Barret, CEO IIBA, july 2013, Geneve 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 17
  18. 18. PM & BA Roles & Competencies Required • Strong PM, Weak BA • Result = Requirements are rushed, some may be missed, rework needed late in the process, schedule and budget suffers • Weak PM, Strong BA • Result = Too much time developing requirements, project falls behind schedule, “scope creep” often occurs • Weak PM, Weak BA • Result = Project failure! • Strong PM, Strong BA • Result = Success, great balance between thorough requirements-gathering and moving forward 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 18
  19. 19. Certified Business Analysis Professional® Certification CBAP® Certification Requirements Work Experience Knowledge Areas Fundamental Areas Education Professional Development References 7500 hours - business analysis work experience in the last ten (10) years, specifically related to the knowledge areas defined in the BABOK® Demonstrated experience and expertise in at least four of the six BABOK® Knowledge Areas Demonstrated experience in three of the five fundamentals areas High school or equivalent education 21 hours of professional development on business analysis or the underlying fundamentals in the past four years Two references (manager, client, or CBAP ®) …plus successfully passing the CBAP® exam 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 19
  20. 20. CCBA ® Certification • For business analysts with less experience and for students with education but limited professional experience there is Certification of Competency in Business Analysis ® (CCBA ®) • 3750 hours of work experience, 900 hours experiences in 2 of 6 Knowledge, 21 hours Professional Development, High school education, 2 references 28/02/2014 Babok ® Guide, BA Competencies, IIBA® Certifications 20
  21. 21. Contacts Prassede Colombo • president@italy.iiba.org • LinkedIn: http://lnkd.in/aPYGBr • www.italy.iiba.org 28/02/2014 Babok ® Guide: The framework – PM&BA 21

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