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1PDW 2103
OASIS Universal Business Language
Is it Canada's Turn
to Implement an
e-invoicing Infrastructure?
W. Hugh Chatfi...
2PDW 2103
OASIS Universal Business Language
Deconstructing the Question
● Infrastructure?
● e-Invoicing?
● Canada's turn?
...
4PDW 2103
OASIS Universal Business Language
Canadian Infrastructure 1885
5PDW 2103
OASIS Universal Business Language
The Telegraph
6PDW 2103
OASIS Universal Business Language
A Telegraph Message
Sender
Transmitter
Receiver
Receiver
Message
On Paper
Mess...
7PDW 2103
OASIS Universal Business Language
Business MessagingToday
PAPER
Electronic
No
“Morse Code”
Electronic
8PDW 2103
OASIS Universal Business Language
The Problem Domain
Exchange of
common business
documents
Customer Supplier
Cur...
9PDW 2103
OASIS Universal Business Language
E-invoicing?
11PDW 2103
OASIS Universal Business Language
So What's the Problem?
CUSTOMER SUPPLIERBusiness Documents
Many to Many
$10/i...
12PDW 2103
OASIS Universal Business Language
The
“Morse Code”
How to Express our Business
Documents
13PDW 2103
OASIS Universal Business Language
subset
superset
new
Common Business Objects
Cases to handle Business Document...
16PDW 2103
OASIS Universal Business Language
UBL 2.1 defines 65 Business
Documents in Multiple Areas
● Catalogue, Quotatio...
18PDW 2103
OASIS Universal Business Language
Why we need standards?
● EDI did not standardize the messages –
wound up with...
19PDW 2103
OASIS Universal Business Language
The “Wire”
How Do We Exchange
Business Documents?
20PDW 2103
OASIS Universal Business Language
Has anyone built UBL-based infrastructure?
● National - Denmark (NEMHANDEL)
●...
23PDW 2103
OASIS Universal Business Language
Why Might We Want To?
● Support for the “paperless office” (green
technology)...
24PDW 2103
OASIS Universal Business Language
How Do We Start?
● Adopt global open standards (e.g. UBL)
● Build or buy infr...
25PDW 2103
OASIS Universal Business Language
Some Case Studies
26PDW 2103
OASIS Universal Business Language
“Build” Case Study 1 - Denmark
● Denmark legislated use of UBL in 2005
● Buil...
27PDW 2103
OASIS Universal Business Language
“Build” Case Study 2 - EU
●
PEPPOL (started 2007) enables access to its stand...
28PDW 2103
OASIS Universal Business Language
“Buy” Case Study 3 - Tradeshift
Cloud based SaaS
UBL Transactions
Customer
Cu...
29PDW 2103
OASIS Universal Business Language
“Buy” Case Study 4 – NHS/UK
●
42 employees manage 17 clients, processing 450,...
30PDW 2103
OASIS Universal Business Language
Is it Time?
● Yes – we need to at least start
● Infrastructure needed for car...
31PDW 2103
OASIS Universal Business Language
If You Build it – Will They Come?
● Denmark now has 90-95% of all suppliers o...
32PDW 2103
OASIS Universal Business Language
Is it ever “too late”?
● Top down pressures - free trade agreements
with Euro...
34PDW 2103
OASIS Universal Business Language
The Vision
● National Railway
● Steam Engines riding coast to coast on rails ...
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Is It Canada's Turn to Implement an e-invoicing Infrastructure?

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Over 190 countries are now using the OASIS Universal Business Language (UBL) for e-invoicing. Denmark was the first country to legislate it's use in 2005 for invoicing the Danish govt. Subsequently the EU, Latin America and many other countries followed this initiative. Canada has been somewhat slow on any activity involving the implementation of this Global Open standard.

This presentation has been given at PDW 2013, and the Ottawa PC Users Group.

The http://goUBL.com business ecosystem has been established to promote the use of the OASIS UBL in North America.


Published in: Business, Technology
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Is It Canada's Turn to Implement an e-invoicing Infrastructure?

  1. 1. 1PDW 2103 OASIS Universal Business Language Is it Canada's Turn to Implement an e-invoicing Infrastructure? W. Hugh Chatfield President – CyberSpace Industries 2000 Inc.
  2. 2. 2PDW 2103 OASIS Universal Business Language Deconstructing the Question ● Infrastructure? ● e-Invoicing? ● Canada's turn? ● Is it ever too late?
  3. 3. 4PDW 2103 OASIS Universal Business Language Canadian Infrastructure 1885
  4. 4. 5PDW 2103 OASIS Universal Business Language The Telegraph
  5. 5. 6PDW 2103 OASIS Universal Business Language A Telegraph Message Sender Transmitter Receiver Receiver Message On Paper Message On Paper Morse Code - binary - electronic
  6. 6. 7PDW 2103 OASIS Universal Business Language Business MessagingToday PAPER Electronic No “Morse Code” Electronic
  7. 7. 8PDW 2103 OASIS Universal Business Language The Problem Domain Exchange of common business documents Customer Supplier Curve from UBL and Disruptive Innovation https://www.ibm.com/developerworks/industry/library/ind-disrubl/ paper, FAX PDF's, EDI, other proprietary means
  8. 8. 9PDW 2103 OASIS Universal Business Language E-invoicing?
  9. 9. 11PDW 2103 OASIS Universal Business Language So What's the Problem? CUSTOMER SUPPLIERBusiness Documents Many to Many $10/invoice processing cost Innovation through Imagination! How might we get some disruptive innovation going to solve this problem? No perceived benefitsNo standard structure
  10. 10. 12PDW 2103 OASIS Universal Business Language The “Morse Code” How to Express our Business Documents
  11. 11. 13PDW 2103 OASIS Universal Business Language subset superset new Common Business Objects Cases to handle Business Documents Globally Common structures
  12. 12. 16PDW 2103 OASIS Universal Business Language UBL 2.1 defines 65 Business Documents in Multiple Areas ● Catalogue, Quotation, Ordering, Fulfillment, Billing, Payment, Statement, Transport Services, Certificate of Origin ● eTendering, Vendor Managed Inventory, Intermodal Freight Management, Utility Billing, and Collaborative Planning, Forecasting, and Replenishment ● Document Status and Document Status Request
  13. 13. 18PDW 2103 OASIS Universal Business Language Why we need standards? ● EDI did not standardize the messages – wound up with over 5000 different e-invoice structures ● This required up to 50002 data converters in the pipe ● Standardizing on single structure reduces the conversion effort ● Standard message structure <=> your proprietary message structure
  14. 14. 19PDW 2103 OASIS Universal Business Language The “Wire” How Do We Exchange Business Documents?
  15. 15. 20PDW 2103 OASIS Universal Business Language Has anyone built UBL-based infrastructure? ● National - Denmark (NEMHANDEL) ● Regional - EU (PEPPOL) ● Commercial – Tradeshift – Cloud Trade, Hubroker/Babelway – B2BRouter – MakeAEInvoice – Many more coming ● Private – used entirely within back-end systems interconnecting homogenous and heterogenous implementations with a common expression of business information
  16. 16. 23PDW 2103 OASIS Universal Business Language Why Might We Want To? ● Support for the “paperless office” (green technology) ● Provide an entry point into electronic commerce for small, medium-sized businesses and individuals ● Significant $ savings for large Customers ● Enable new ways of doing business for all ● Global open standards support trans- national document exchange
  17. 17. 24PDW 2103 OASIS Universal Business Language How Do We Start? ● Adopt global open standards (e.g. UBL) ● Build or buy infrastructure ● UBL is usable off the shelf – but – Canada needs to create the Canadian customization of UBL that suits Canadian needs ● Canada needs to invest in putting more members on the standards committees ● Interfaces to existing infrastructures and other standards
  18. 18. 25PDW 2103 OASIS Universal Business Language Some Case Studies
  19. 19. 26PDW 2103 OASIS Universal Business Language “Build” Case Study 1 - Denmark ● Denmark legislated use of UBL in 2005 ● Built Nemhandel infrastructure to allow B2G for all suppliers ● Payback in ~1.5 years Denmark reports €500M savings on 70M invoices (2005- 2010) http://bit.ly/VeAQcu ● Businesses started using infrastructure for B2B ● 90%-95% successful onboarding to date
  20. 20. 27PDW 2103 OASIS Universal Business Language “Build” Case Study 2 - EU ● PEPPOL (started 2007) enables access to its standards-based IT transport infrastructure through access points, and provides services for eProcurement with standardised electronic document formats (based on UBL and CENBII) ● OpenPEPPOL - began official operations on September 1st, 2012 ● Seventeen partners within 11 countries:   Austria, Denmark, Finland, France, Germany, Greece, Italy, Norway, Portugal, Sweden and the UK
  21. 21. 28PDW 2103 OASIS Universal Business Language “Buy” Case Study 3 - Tradeshift Cloud based SaaS UBL Transactions Customer Customer Supplier Supplier APP Open API Mapping Intuit Cloud Scan Dynamic Invoicing ... Browser ●"Freemium business model" all basic e-invoicing, suppliers and customers, can be done for free; premium cost-based services offered to customers to improve their experience, satisfy legacy or regulatory requirements, and improve supplier on-boarding; cost-based services fund the free services Off Network Customer PDF
  22. 22. 29PDW 2103 OASIS Universal Business Language “Buy” Case Study 4 – NHS/UK ● 42 employees manage 17 clients, processing 450,000 invoices per year from over 10,000 suppliers (mainly paper) ● Feasibility study chose “Buy” solution (Tradeshift) for it's move to e-invoicing ● Predict 20% efficiency savings after 2 years ● In first week, 9% of suppliers were onboard, 29% after 4 weeks (Rapid onboarding by Suppliers) ● UK predicts savings of ₤22-28B/yr implementing e-invoicing http://bit.ly/Zo2h6e
  23. 23. 30PDW 2103 OASIS Universal Business Language Is it Time? ● Yes – we need to at least start ● Infrastructure needed for carrying out business electronically in Canada ● Affordable for all ● Increased efficiencies ● Faster to market for new functionality ● Cost savings – $10/invoice in processing costs – Significant savings possible in better $ management
  24. 24. 31PDW 2103 OASIS Universal Business Language If You Build it – Will They Come? ● Denmark now has 90-95% of all suppliers on board - B2G (legislated) and B2B(voluntary) ● Tradeshift now in use in over 190 countries – major large organizations now on board ● Intuit, Paypal, MITIE, Vestas Wind Systems, DSM, DHL GBS, Kuehne+Nagel, DSV, Nike, many more. ● The addition of Intuit's 5M+ customers makes Tradeshift the largest e-invoicing network on the planet
  25. 25. 32PDW 2103 OASIS Universal Business Language Is it ever “too late”? ● Top down pressures - free trade agreements with Europe and other countries? – will Canadian companies be more competitive by being UBL enabled? Are we ready? ● Bottom up pressure from SMEs who adopt UBL based e-invoicing. (e.g. 5 million+ Intuit customers sending UBL e-invoices via Tradeshift) Are we ready?
  26. 26. 34PDW 2103 OASIS Universal Business Language The Vision ● National Railway ● Steam Engines riding coast to coast on rails of iron – a Nation builder for the Industrial Age ● National Electronic Business Infrastructure ● Information Engines riding coast to coast to coast on rails of light – a Nation builder for the Information Age ● Questions?

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