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Fs2013 may

  1. 1. Financial Statements For the Period September 1, 2012 ‐ May 31, 2013 For the Meeting of the Board of Trustees ‐ June 25, 2013 for Houston Community College System & Houston Community College Public Facility Corporation
  2. 2. Memorandum Management Discussion & Analysis Summary HCCS Unrestricted Revenue & Expenditures 1 Exemptions & Waivers Detail 3 Fund Balances Balance Sheet By Fund   4 Adjusted Budgets by Division 5 Actual YTD by College  5 Cash Flow Analysis 6 Contact Hours Reimbursement 11 Enrollment Data 12 Charts Revenue & Expenditure YTD thru May 31, 2013 13 Revenue and Expenditures with Trendlines 14 Revenue Source Comparison By Year 15 Expenditure Source Comparison By Year 16 Designated Funds Budget Summary / Cash Position 17 Capital Projects & Unexpended Plant Fund Projects 18     Unexpended 2004 CIP Projects 19 2013 CIP Projects 25 CIP Footnotes 31 CIP Residual Funds 32     Plant Fund Maintenance Tax Notes 2006 (Central Utility Plant Project) 33 Maintenance Tax Notes/Sr. Lien Bonds 2008 34 Maintenance Tax Notes 2010  36 Maintenance Tax Notes 2011 37 Bonds/Notes Schedule of Bonds & Maintenance Tax Notes 39 Auxiliary Sources and Uses of Auxiliary Funds 40 Restricted Funds Grants, Contracts and Student Aid 42 Position Control 2013 Positions 48 Pos. Control Charts FTE (Full‐Time Equivalent) Monthly Comparison 54 Duplicated Headcount Monthly Comparison 63 Unduplicated Headcount Monthly Comparison 64 Table of Contents For the Period September 1, 2012 ‐ May 31, 2013 For the Meeting of the Board of Trustees Houston Community College System
  3. 3. Statement of Net Assets PFC 1 Statement of Cash Flows  (Cash Basis‐ Interim Period) PFC 2 Public Safety Institute PFC 3 Westgate PFC 4 Hayes Road ‐ Alief Project PFC 5 Northline Mall Project PFC 6 Houston Community College ‐ Public Facility Corporation Table of Contents  For the Period September 1, 2012 ‐ May 31, 2013 For the Meeting of the Board of Trustees
  4. 4. MEMORANDUM    To:    Houston Community College System           Board of Trustees        Via:    Renee Byas, Acting Chancellor    From:    Dr. Art Tyler, Deputy Chancellor      Chief Operating Officer    Date:    June 17, 2013    Re:  Financial Report for Month Ended May 31, 2013          Enclosed please find the preliminary financial reports for the month ending  May 31, 2013 for your review.  The financial report is an internal  management report submitted to the Board of Trustees to compare actual  financial activities to the approved budgets, strategic priorities, and financial  policies for the reported fiscal year.      Operating Fund net revenue through May 31, 2013 is $264,424,056 which is  1.4% below last year.  Expenditures year‐to‐date total $206,380,368 which is  1% less than the same time last year, for a net of $58,043,688.    The reserves for the month of May 2013 are $68,743,935 or 23.7% of  revenues (see page III).  Thus, we continue to project a healthy fiscal strength  for the college. 
  5. 5. Managements Discussion and Analysis Thru May 31, 2013 Revenues     Expenditures         Contract Services expense totaled $15,014,072 year‐to‐date, 18% above last year.  The increase is mainly due to  IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters  to fill the personnel shortages.  Fiscal year end expenses are projected to be $24,189,793. Utilities costs totaled $5,880,346 year‐to‐date.   We will continue to monitor these costs.  Total utilities cost at  fiscal year end is projected to $8,490,022. Instructional and Other Materials expenses totaled $4,558,092 year‐to‐date, which is 36.3% above last year.   COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc  contributed to the increase.  Expenses in this area are projected to be $9,731,147. i Insurance/Risk Management payments totaled $6,519,144 year‐to‐date, 7.1% above last year.  The increase is  due to an increase in insurance premiums.  Total expenses for the year are expected to be within budget at  $6,871,709. Tuition & Fee‐Extended Learning receipts totaled $5,754,735 year to date, 2.4% above last year.  Total tuition  and fees‐Extended Learning at fiscal year end are expected to be $6,435,235. Rental and Leases expenses totaled $1,734,546 year‐to‐date, which is 52.6% below the previous year.  The  decrease is due to the completion of IT projects. Total expenses at  year end are projected to be $3,733,119. Total revenue collections, net of exemptions and waivers, totaled $264,424,056 year‐to‐date.  This is a 1.4%  decrease below last year.  Total Salaries are $121,932,790 year‐to‐date, 1% above the previous year.  Total salaries at year end are  expected to be $162,577,648. Benefits costs totaled $13,499,589 year‐to‐date, 33.5% above last year.  This increase is due namely to  the  reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total  benefits at fiscal year end are expected to be $18,152,880. Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one,  behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows: State Appropriations received year to date totaled $50,459,091, 0.4% below last year. Total appropriations  received are expected to be $70,014,007.  This amount was reduced by $218,031 due to a formula reallocation  to align with the Legislative Budget Board data and methodology. Ad Valorem Tax collections totaled $103,556,327 year‐to‐date.  The year‐to‐date total is 0.1% above last year.   The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue  applied to debt service.  However, this decrease in tax revenue to operations is offset by the increase in tax  revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be  $105,811,761. Tuition and Fees net revenue year to date totaled $102,550,407 which is 4% lower than the same time last year.   Enrollment numbers for Fall 2012 declined 6.5% compared to last year.  There is a 10% decline in international  students compared to last year.  We are projecting tuition and fees revenue to be $105,322,631.  
  6. 6. Managements Discussion and Analysis Thru May 31, 2013    Budget Priorities funding allocated for the year are detailed below through May 31, 2013.  Contingency/Budget Priorities Capital Outlay & Equipment Position Management Other Total Contingency/Budget Priorities Grants   Unexpended Plant Fund        Total grant awards (federal, state & private) year‐to‐date total, $45,619,820. Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was  discontinued in FY 2009.  All deferred maintenance expense is captured in the operating account.  See page 17  for prior year encumbrances.  Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition  projects for a budget of $47,469,321.  Funds for these projects are 100% committed.  See page 18 for more  details. The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have  now been revised for more ease of reference to the Board approved budget.  Please see page 19 for the  summary and pages 20 through 24 for details. The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant.  Commitments year‐to‐ date total $12.5 million, 99.87% of budget.  See page 33 for the details.  ii Capital Outlay expenses totaled $2,398,636 year‐to‐date.  Expenditures are projected to $6,081,035. Transfers/Debt activities totaled $27,756,872 year‐to‐date, a 21.7% decrease compared to last year. The  decrease is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land.  Items in this expense  category include all student revenue bond payments, transfers for scholarship matching funds, and transfers to  the Unexpended Plant Fund.  Total expenses are expected to be $35,304,211. Total operating fund expenditures year‐to‐date total $206,380,368, a 1% increase above last year.   The college has received $919,564 in new grant awards since the beginning of the current fiscal year.  5,821,511$        3,800,000           Budgeted 1,445,240           3,258,377           (1,813,137)         Expensed Remaining 6,127,136$        305,625$            6,130,453           (2,330,453)         The 2013 CIP budgets are $425,022,066 and are 2.4% committed to‐date. Please see page 25 for the summary  and pages 26 through 30 for details. Budget expenditures for grant‐funded projects so far this year total $11,489,736. 11,372,376$      9,694,455$        1,677,921$       
  7. 7. Managements Discussion and Analysis Thru May 31, 2013 Public Facility Corporation  Balance Sheet – Operating Fund     Cash and Investments Cash Investments     Total  Fund Balance Audited Fund Balance, August 31, 2012 Projected Revenue @ 08/31/2013 Total Projected Revenue Projected Expenses @ 08/31/2013 FY 2012 Purchase Order Roll  Total Projected Expenses @ 08/31/2013 Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses) Required Reserve for FY 2013 (11% Projected Revenues) Added Reserves Required Reserve for FY 2013 (11% Projected Revenues) Current Reserves % of Total Operating Revenue The projected reserves at May 31, 2013 of $68,743,935 is an estimate at this time and represents 23.7% of expected  general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain a fund  balance of 9% ‐11% of general fund revenues as of August 31.   iii Note: Salary increases are included in the total expense projection for fiscal year end.  The $1.8M set aside from  reserves has been released to the fund balance and is reflected in the current reserve calculations. 31,949,060$               68,743,935$               23.7% 288,366,653$             68,743,935$               31,949,060$               36,794,875$               290,446,003               357,110,588$             285,970,659$             2,395,994                    13,922,294              2,998,094                123,095,017$         93,136,995$           66,664,585$               The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate),  Alief and Northline Mall deferred maintenance, new construction and renovation projects.  Expenditures year‐to‐ date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details.  May 2013 May 2012 109,172,723$         90,138,901$          
  8. 8. YTD Adjusted Budget YTD Actuals Thru  May 31, 2013 YTD Actuals Thru  May 31, 2012 2012‐2013 Inc/(Dec)  vs. 2011‐2012 Actuals %  Inc/(Dec)YTD vs.  PriorYTD Projected Actuals  2012‐2013 Projected 2012‐2013  Inc/(Dec) vs. Adj  Budget Projected 2012‐ 2013 Inc/(Dec) vs.  Adj Budget % REVENUES State Appropriations 70,232,038$           50,459,091$      50,684,310$      (225,219)$          ‐0.44% 70,014,007$      (218,031)$           ‐0.31% Ad Valorem Taxes 102,195,871           103,556,327     103,442,731     113,596            0.11% 105,811,761     3,615,890           3.54% Tuition, Net 43,067,676             39,639,661        41,427,600       (1,787,939)        ‐4.32% 41,042,849       (2,024,827)         ‐4.70% Fees 71,520,739             62,910,746        65,428,051       (2,517,305)        ‐3.85% 64,279,782       (7,240,958)         ‐10.12% Other Local Income* 2,517,960                1,724,272          1,136,970         587,302            51.66% 2,517,960         ‐                       0.00% Tuition & Fee, Net  ‐‐ Extended Learning 6,188,581                5,754,735            5,618,228           136,507              2.43% 6,345,235           156,654                2.53% Grant Revenue 434,410                   379,224               365,517               13,707                 3.75% 434,410               ‐                         0.00% Total Revenues 296,157,275           264,424,056       268,103,407       (3,679,350)          ‐1.37% 290,446,003$     (5,711,272)$         ‐1.93% EXPENSES Faculty‐FT  53,228,674             41,693,738        41,212,828       480,910            1.17% 53,281,172       52,498                0.10% Faculty‐PT 31,311,734             23,240,849        23,272,513       (31,665)             ‐0.14% 31,212,804       (98,930)               ‐0.32% Librarian/Counselor‐FT  4,731,891                3,610,519          4,507,653         (897,134)           ‐19.90% 4,731,891         ‐                       0.00% Librarian/Counselor‐PT 874,639                  455,714             405,510             50,205               12.38% 852,907             (21,732)               ‐2.48% Staff‐FT 65,055,458             47,681,479        45,962,085       1,719,394         3.74% 64,928,910       (126,548)             ‐0.19% Staff‐PT 10,197,797             5,250,492          5,289,012         (38,520)             ‐0.73% 7,569,964         (2,627,833)           ‐25.77%      Sub‐total Salaries 165,400,193           121,932,790       120,649,601       1,283,189           1.06% 162,577,648       (2,822,545)           ‐1.71% Employee Benefits 18,152,880             13,499,589        10,112,491       3,387,098         33.49% 18,152,880       ‐                       0.00% Supplies Gen Exp 5,823,431                3,660,611          3,256,046         404,565            12.43% 5,387,680         (435,751)             ‐7.48% Travel 1,090,047                634,105             553,391             80,715               14.59% 1,030,126         (59,921)               ‐5.50% Marketing Costs 1,758,791                907,883             736,357             171,526            23.29% 1,466,130         (292,661)             ‐16.64% Rental & Leases 2,855,658                1,734,546          3,657,624         (1,923,078)        ‐52.58% 3,733,119         877,461              30.73% Insurance/Risk Mgmt 6,871,653                6,519,144          6,086,343         432,801            7.11% 6,871,709         56                        0.00% Contract Services 24,282,921             15,014,072        12,720,551       2,293,521         18.03% 24,189,793       (93,128)               ‐0.38% Utilities 12,895,476             5,880,346          5,325,238         555,108            10.42% 8,490,022         (4,405,454)         ‐34.16% Other Departmental Expenses 2,185,756                1,430,302          1,055,733         374,569            35.48% 1,690,849         (494,907)             ‐22.64% Instructional & Other Materials 10,080,136             4,558,092          3,343,217         1,214,875         36.34% 9,731,147         (348,989)             ‐3.46% Maintenance & Repair 1,479,084                453,380             543,596             (90,215)             ‐16.60% 1,264,310         (214,774)             ‐14.52% Transfers/Debt 35,304,211             27,756,872        35,442,504       (7,685,632)        ‐21.68% 35,304,211       ‐                       0.00% Contingency (2,252,728)              ‐                          ‐                          ‐                           0.00% ‐                          2,252,728           ‐100.00% Capital Outlay 10,229,766             2,398,636          855,977             1,542,659         180.22% 6,081,035         (4,148,731)           ‐40.56%      Total Expenses  296,157,275           206,380,368     204,338,669     2,041,699         1.00% 285,970,659     (10,186,616)       ‐3.44% REVENUES H/(L) Vs EXPENSES 0                              58,043,688        63,764,737       (5,721,050)        4,475,344         4,475,344           * Includes interest & dividends income, fines & penalties and parking fines 1 HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues & Expenditures  HCCS CURRENT UNRESTRICTED
  9. 9. Approved Budget Adjusted Budget YTD Actuals Thru  May 31, 2013 Encumbrances Thru  May 31, 2013 Total Actuals &  Encumbrances Thru  May 31, 2013 Balance as of May  31, 2013 YTD Actuals Thru  May 31, 2012 Encumbrances Thru  May 31, 2012 Total Actuals &  Encumbrances Thru  May 31, 2012 2012‐2013 Inc/(Dec)  vs. 2011‐2012 Actuals &  Encumbrances %  Inc/(Dec)YTD vs.  PriorYTD EXPENSES Faculty‐FT  53,228,674              53,281,172          41,693,738        10,013,439          51,707,177        1,573,995           41,212,828        10,467,264        51,680,092        27,084               0.05% Faculty‐PT 31,311,734              31,212,804          23,240,849        1,612,296            24,853,145        6,359,659           23,272,513        1,297,401          24,569,915        283,230             1.15% Librarian/Counselor‐FT  4,731,891                4,731,891            3,610,519          803,349                4,413,867          318,024               4,507,653          1,185,293          5,692,946          (1,279,078)        ‐22.47% Librarian/Counselor‐PT 874,639                   852,907               455,714              165,049                620,763              232,144               405,510             157,506             563,016             57,747               10.26% Staff‐FT 65,055,458              64,928,910          47,681,479        13,190,309          60,871,788        4,057,122           45,962,085        14,615,152        60,577,237        294,551             0.49% Staff‐PT 10,197,797              7,569,964            5,250,492          2,038,527            7,289,019          280,945               5,289,012          2,020,777          7,309,788          (20,770)              ‐0.28%      Sub‐total Salaries 165,400,193           162,577,648       121,932,790        27,822,968            149,755,758        12,821,890          120,649,601       29,743,393          150,392,994       (637,236)             ‐0.42% Employee Benefits 18,152,880              18,152,880          13,499,589        2,546                    13,502,135        4,650,745           10,112,491        11,496                10,123,987        3,378,148         33.37% Supplies Gen Exp 5,823,431                5,387,680            3,660,611          824,096                4,484,707          902,973               3,256,046          670,233             3,926,280          558,428             14.22% Travel 1,090,047                1,030,126            634,105              540                        634,645              395,481               553,391             1,600                  554,991             79,655               14.35% Marketing Costs 1,758,791                1,466,130            907,883              381,075                1,288,957          177,173               736,357             380,989             1,117,346          171,611             15.36% Rental & Leases 2,855,658                3,733,119            1,734,546          362,657                2,097,203          1,635,916           3,657,624          645,131             4,302,755          (2,205,552)        ‐51.26% Insurance/Risk Mgmt 6,871,653                6,871,709            6,519,144          ‐                             6,519,144          352,565               6,086,343          ‐                           6,086,343          432,801             7.11% Contract Services 24,282,921              24,189,793          15,014,072        5,615,853            20,629,925        3,559,868           12,720,551        5,123,595          17,844,146        2,785,779         15.61% Utilities 12,895,476              8,490,022            5,880,346          77,750                  5,958,097          2,531,925           5,325,238          64,599                5,389,837          568,260             10.54% Other Departmental Expenses 2,185,756                1,690,849            1,430,302          133,072                1,563,374          127,475               1,055,733          111,943             1,167,676          395,698             33.89% Instructional & Other Materials 10,080,136              9,731,147            4,558,092          2,835,337            7,393,429          2,337,718           3,343,217          724,182             4,067,399          3,326,030         81.77% Maintenance & Repair 1,479,084                1,264,310            453,380              437,061                890,441              373,869               543,596             344,283             887,878             2,563                 0.29% Transfers/Debt 35,304,211              35,304,211          27,756,872        ‐                             27,756,872        7,547,339           35,442,504        ‐                           35,442,504        (7,685,632)        ‐21.68% Contingency (2,252,728)               ‐                            ‐                           ‐                           ‐                            ‐                           ‐                           ‐                          0.00% Capital Outlay 10,229,766              6,081,035            2,398,636          2,334,775            4,733,411          1,347,624           855,977             1,500,295          2,356,272          2,377,139         100.89%      Total Expenses  296,157,275           285,970,659       206,380,368      40,827,730          247,208,098      38,762,561         204,338,669     39,321,739        243,660,408     3,547,690         1.46% 2 HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues and Expenditures & Encumbrances  HCCS CURRENT UNRESTRICTED
  10. 10. FY 2011‐12 FY 2012‐13 Tuition Budget: Adjusted Budget FY 2012‐13 43,067,676$            Exemptions & Waivers (6,651,629)               Adjusted Budget FY 2012‐13, Net 36,416,047$            Revenues Received: Tuition 48,824,432              48,180,336              46,291,291              Waivers & Exemptions: Dual Credit (5,170,736)               (5,108,218)               (4,726,200)               Other (1,693,502)               (1,644,518)               (1,925,429)               Total Waivers & Exemptions (6,864,238)               (6,752,736)               (6,651,629)               Total Tuition Revenue, Net 41,960,194$          41,427,600$          39,639,662$            Tuition ‐ Extended Learning Budget: Budget FY 2012‐13 6,188,581$              Exemptions & Waivers (1,890,966)               Budget FY 2012‐13, Net 4,297,615$              Revenues Received: Tuition 8,853,381                7,659,258                7,645,701                 Waivers & Exemptions: Corrections (2,612,080)             (2,041,030)             (1,890,966)              Total EL Tuition Revenue, Net 6,241,301$             5,618,228$             5,754,735$              Exemptions & Waivers Dept of Corrections 2,612,080$              2,041,030$              1,890,966$              Dual Credit Waiver 5,170,736                5,108,218                4,726,200                 Other: Employee Fee Exemptions 84,810                      81,106                      67,293                      Firemen 42,521                      42,334                      25,382                      Hazelwood 906,036                   880,679                   1,228,103                 Deaf & Blind 309,603                   302,327                   255,379                    High Ranking Hi SCH Grad 868                           868                           2,418                         Child of Disabled Vet ETC 431                           572                           3,519                         Nonres Military Per & Dep 2,390                        2,390                        ‐                             Emp of State Coll & Univ ‐                            ‐                            319                            Nonres Teach/Research Asst 13,905                      13,348                      10,443                      Nonres Competitive Scholar ‐                            ‐                            2,301                         Senior Citizens 18,730                      17,307                      15,090                      Scholarship Distribution 1,450                        1,450                        ‐                             Apprenticeship Waivers (28)                            (28)                            (38)                             Special Fees Waiver HFD 117                           117                           ‐                             A VISA Waiver (Non‐Alien Waiver) 1,110                        1,110                  ‐                             Refugee Waiver (1,554)                       (1,110)                       (162)                           Foster Children‐Resident 294,543                   284,274                   300,257                    Fire Academy Waiver 157                           157                           ‐                             Undocumented Students 2,171                        1,281                        ‐                             TX Tomorrow Waiver 2,874                        2,875                        ‐                             Peace Officer Exemption 13,368                      13,461                      14,275                      Stipends ‐                            ‐                            850                            Total Other Exemptions 1,693,502                1,644,518                1,925,429                 Grand Total Exemptions & Waivers 9,476,318$             8,793,766$             8,542,595$              Note:   As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of  tuition and fee revenue.  Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as  gross revenue. 3 Exemptions & Waivers Thur May 31, 2013 Account  End of Year  Activity  Year‐to‐Date  Activity thru  5/31/2012  Year‐to‐Date  Activity thru  5/31/2013 
  11. 11.      Unrestricted  Auxiliary  Restricted  Total  Unexpended  Plant Renewal   Retirement of  Debt  Investment in  Plant  Total  Consolidation &  Elimination  Total All Funds  ASSETS Current Assets: Cash &  cash equivalents 109,172,723$      9,622,386$        ‐$                         118,795,109$     ‐$                          14,871,781         ‐$                          14,871,781$            ‐$                              133,666,890$          Restricted cash & cash equivalents ‐                             ‐                           15,003,006       15,003,006        504,373,877      27,240,641         ‐                           531,614,518           ‐                                546,617,524           Short term Investments ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           ‐                           ‐                                ‐                                ‐                                 Accounts/Other receivable (net) 18,718,461          1,036,892           2,793,621          22,548,974        ‐                           628,243               ‐                           628,243                   ‐                                23,177,217             Deferred charges 389,590                393,022              ‐                          782,612              ‐                           ‐                           ‐                           ‐                                ‐                                782,612                   Prepaids 52,625                  15,346                ‐                          67,971                881,382              ‐                           ‐                           881,382                   ‐                                949,353                   Total Current Assets 128,333,399        11,067,646        17,796,627       157,197,672      505,255,259      42,740,665         ‐                           547,995,924           ‐                                705,193,596           Non‐current Assets: Deferred charges, net ‐                             ‐                           ‐                          ‐                           3,548,100           ‐                           2,601,880           6,149,980                ‐                                6,149,980                Restricted long‐term investments ‐                             ‐                           ‐                          ‐                           17,585,568        2,578,527            ‐                           20,164,095             ‐                                20,164,095             Long‐term investments 13,922,294          ‐                           ‐                          13,922,294        ‐                           ‐                           ‐                           ‐                                ‐                                13,922,294             Capital Assets, net ‐                             ‐                           ‐                          ‐                           88,266,879        ‐                           668,886,540      757,153,419           ‐                                757,153,419           Total Non‐current Assets 13,922,294          ‐                           ‐                          13,922,294        109,400,547      2,578,527            671,488,420      783,467,494           ‐                                797,389,788           Total Assets 142,255,693$      11,067,646$      17,796,627$      171,119,966$     614,655,806$     45,319,192$       671,488,420$     1,331,463,418$       ‐$                              1,502,583,383$       LIABILITIES Current Liabilities: Accounts payable 7,488,178             308,287              2,642,885          10,439,350        97,346                ‐                           ‐                           97,346                     ‐                                10,536,696             Accrued liabilities 228,681                ‐                            27,199                 255,880                142,635                ‐                            ‐                             142,635                     ‐                                  398,515                     Compensated absences 2,351,464             ‐                           ‐                          2,351,464           ‐                           ‐                           ‐                           ‐                                ‐                                2,351,464                Funds held for others 107,889              543,594             651,483              189,209              ‐                           ‐                           189,209                   ‐                                840,692                   Deferred revenue 4,289,350             316,851              1,221,947          5,828,148           1,599,275           ‐                           (1,600,060)         (785)                         ‐                                5,827,363                Notes payable‐current portion ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           ‐                           ‐                                ‐                                ‐                                 Bonds payable‐current portion ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           ‐                           ‐                                ‐                                ‐                                 Capital lease obligations‐current ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           ‐                           ‐                                ‐                                ‐                                 Total Current Liabilities 14,357,673          733,027$            4,435,625          19,526,325        2,028,465           ‐                           (1,600,060)         428,405                   ‐                                19,954,730             Non‐current Liabilities: Deposits ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           ‐                           ‐                                ‐                                ‐                                 Notes payable ‐                             ‐                           ‐                          ‐                           139,850,892      ‐                           37,761,145        177,612,037           ‐                                177,612,037           Bonds payable ‐                             ‐                           ‐                          ‐                           465,221,463      27,838,473         294,379,496      787,439,431           ‐                                787,439,431           Capital lease obligations ‐                             ‐                           ‐                          ‐                           ‐                           ‐                           104,429,832      104,429,832           ‐                                104,429,832           Total Non‐current Liabilities ‐                             ‐                           ‐                          ‐                           605,072,355      27,838,473         436,570,472      1,069,481,300        ‐                                1,069,481,300        Total Liabilities 14,357,673$        733,027$            4,435,625$        19,526,325$       607,100,820$     27,838,473$       434,970,412$     1,069,909,705$       ‐$                              1,089,436,028$        Fund Balance‐  August 31, 2012 Audited  66,664,585          11,747,296         9,080,325            87,492,206          3,738,684             10,061,216         235,429,798        249,229,698             ‐                                  336,721,904             Revenues Over Expenditures      Unrestricted 61,233,435          (1,412,678)         59,820,757        59,820,757                  Restricted 4,280,677          4,280,677           4,280,677                     Net Investment in Plant     3,816,304           7,419,502            1,088,210           12,324,016             12,324,016             Total Fund Balances 127,898,020$      10,334,618$      13,361,002$      151,593,640$     7,554,988$         17,480,718$       236,518,008$     261,553,714$          ‐$                              413,147,355$           Total Liabilities &  Fund Balances  142,255,693$      11,067,645$      17,796,627$      171,119,965$     614,655,806$     45,319,191$       671,488,420$     1,331,463,419$       ‐$                              1,502,583,383$             4  PLANT & BOND FUNDS Houston Community College Balance Sheet By Fund For Month Ended May 31, 2013 CURRENT & LOAN FUNDS
  12. 12.  CENTRAL   NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST   COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR  DEPUTY CHAN‐ CELLOR  INSTITU‐ TIONAL  EFFECTIVE‐ NESS   INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS   % of  Adjusted  Budget  EXPENSES Faculty‐FT  10,195,480      10,163,100      7,400,874         12,026,069     4,877,743       5,882,175       2,368,137       ‐                  ‐                   ‐                   315,096          ‐                  ‐                  ‐                  53,228,674      17.97% Faculty‐PT 4,787,396         6,308,132         4,079,151         5,764,304        3,808,888       2,033,363       3,743,342       ‐                  ‐                   ‐                   787,158          ‐                  ‐                  ‐                  31,311,734      10.57% Librarian/Counselor‐FT  926,123            1,117,866         921,929            731,058           522,092          84,180            2,887              ‐                  ‐                   ‐                   340,010          ‐                  85,746            ‐                  4,731,891        1.60% Librarian/Counselor‐PT 95,927              194,185            119,380            214,206           83,152            34,980            ‐                  ‐                  ‐                   ‐                   22,273            ‐                  110,536          ‐                  874,639           0.30% Staff‐FT 5,629,964         4,634,247         4,800,256         5,688,119        3,857,557       2,400,022       3,738,173       4,527,546       14,500,024    102,108           4,270,642       6,619,904       4,286,896       ‐                  65,055,458      21.97% Staff‐PT 1,947,687         1,668,906         761,730            1,601,871        1,223,419       395,385          783,120          279,749          568,193           ‐                   346,597          207,010          414,130          ‐                  10,197,797      3.44%      Sub‐total Salaries 23,582,577      24,086,436      18,083,320      26,025,627     14,372,851    10,830,105    10,635,659    4,807,295       15,068,217    102,108           6,081,776       6,826,914       4,897,308       ‐                  165,400,193    55.85% Employee Benefits ‐                    ‐                    ‐                    4                       ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  ‐                  18,152,876    18,152,880      6.13% Supplies Gen Exp 279,705            399,036            216,997            315,072           255,037          348,356          227,717          332,859          1,149,111        ‐                   223,223          329,758          (33,985)           1,780,545       5,823,431        1.97% Travel 104,309            116,155            31,841              62,656             44,227            119,517          94,943            152,518          125,839           ‐                   106,940          93,846            37,256            ‐                  1,090,047        0.37% Marketing Costs 49,679              46,070              79,202              37,907             78,882            36,623            405,734          159,994          862,700           ‐                   ‐                  2,000              ‐                  ‐                  1,758,791        0.59% Rental & Leases 31,920              136,358            1,311,353         519,565           41,484            483,719          34,310            71,622            186,266           ‐                   3,750              26,760            8,551              ‐                  2,855,658        0.96% Insurance/Risk Mgmt 794                   ‐                    ‐                    98                     ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  676                 ‐                  6,870,085       6,871,653        2.32% Contract Services 310,385            307,331            50,877              31,317             144,472          345,172          397,302          551,201          13,185,798    ‐                   167,345          2,777,235       56,383            5,958,103       24,282,921      8.20% Utilities 3,331                ‐                    4,600                ‐                   ‐                  ‐                  ‐                  ‐                  1,583,338        ‐                   ‐                  1,400,000       ‐                  9,904,207       12,895,476      4.35% Other Departmental Expenses 72,347              45,342              40,541              39,732             123,850          130,570          63,346            355,326          196,703           ‐                   191,998          256,691          258,094          411,216          2,185,756        0.74% Instructional & Other Materials 487,851            378,372            170,314            300,512           96,599            359,831          907,224          132,531          31,312             ‐                   1,081,957       5,855,541       278,092          ‐                  10,080,136      3.40% Maintenance & Repair 131,243            32,002              59,183              27,067             11,772            86,074            159,700          1,265              944,405           ‐                   6,460              14,780            2,614              2,519              1,479,084        0.50% Transfers/Debt ‐                    845,619            5,636,142         1,155,001        ‐                  ‐                  ‐                  ‐                  3,264               ‐                   ‐                  ‐                  494,389          27,169,796    35,304,211      11.92% Contingency 50                      7,354                40,000              2,621               25,000            8,280              ‐                  68,000            20,446             ‐                   25,699            50,000            8,197              (2,508,375)     (2,252,728)       ‐0.76% Capital Outlay 587,371            231,370            277,410            115,059           228,237          591,021          33,459            62,350            2,955,040        ‐                   1,387              976,810          56,016            4,114,236       10,229,766      3.45% Total Budget 25,641,562      26,631,445      26,001,780      28,632,238     15,422,411    13,339,268    12,959,394    6,694,961       36,312,439    102,108           7,890,535       18,611,011    6,062,915       71,855,208    296,157,275    100.00%   5   CENTRAL   NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST   COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR  DEPUTY CHAN‐ CELLOR  INSTITU‐ TIONAL  EFFECTIVE‐ NESS   INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS   % of  Actuals  EXPENSES Faculty‐FT  8,080,695         8,025,682         5,707,064         9,526,616        3,838,819       4,549,155       1,843,129       ‐                  ‐                   ‐                   122,579          ‐                  ‐                  ‐                  41,693,738      20.20% Faculty‐PT 3,693,761         4,831,285         3,047,109         4,475,961        3,079,033       1,279,870       2,525,825       ‐                  ‐                   ‐                   308,004          ‐                  ‐                  ‐                  23,240,849      11.26% Librarian/Counselor‐FT  741,115            801,372            694,140            570,404           410,948          57,641            2,886              ‐                  ‐                   ‐                   271,662          ‐                  60,351            ‐                  3,610,519        1.75% Librarian/Counselor‐PT 45,868              114,299            92,601              123,013           33,439            18,075            ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  28,420            ‐                  455,714           0.22% Staff‐FT 4,108,938         3,326,752         3,457,378         4,163,100        2,836,620       1,790,641       2,775,035       3,256,441       10,761,928    76,580             3,146,699       4,796,272       3,185,095       ‐                  47,681,479      23.10% Staff‐PT 920,094            943,759            509,394            868,099           672,458          196,597          449,022          95,425            231,337           ‐                   127,801          92,273            144,235          ‐                  5,250,492        2.54%      Sub‐total Salaries 17,590,470      18,043,149      13,507,686      19,727,192     10,871,316    7,891,978       7,595,897       3,351,866       10,993,265    76,580             3,976,744       4,888,545       3,418,101       ‐                  121,932,790    59.08% Employee Benefits ‐                    ‐                    ‐                    3                       ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  ‐                  13,499,586    13,499,589      6.54% Supplies Gen Exp 164,261            205,411            152,421            192,699           155,185          163,524          159,036          206,910          673,136           ‐                   163,864          113,663          89,938            1,220,565       3,660,611        1.77% Travel 44,035              74,558              15,034              34,843             17,711            70,233            54,116            121,866          61,921             ‐                   76,931            37,030            25,826            ‐                  634,105           0.31% Marketing Costs 7,949                30,859              24,770              28,043             31,045            26,944            112,681          99,978            545,614           ‐                   ‐                  ‐                  ‐                  ‐                  907,883           0.44% Rental & Leases 31,898              51,707              695,869            456,575           15,320            286,965          7,667              23,699            149,828           ‐                   1,245              11,358            2,415              ‐                  1,734,546        0.84% Insurance/Risk Mgmt ‐                    ‐                    ‐                    ‐                   ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  ‐                  6,519,144       6,519,144        3.16% Contract Services 101,315            90,614              28,882              17,323             73,878            282,652          86,893            128,830          8,302,611        ‐                   105,165          1,182,681       44,023            4,569,204       15,014,072      7.27% Utilities 2,080                ‐                    3,200                ‐                   ‐                  ‐                  ‐                  ‐                  494,185           ‐                   ‐                  941,522          ‐                  4,439,359       5,880,346        2.85% Other Departmental Expenses 28,578              33,550              30,166              18,027             18,024            59,725            40,629            258,350          123,521           ‐                   128,581          132,404          157,611          401,134          1,430,302        0.69% Instructional & Other Materials 306,923            165,841            88,832              223,526           43,867            149,264          370,895          ‐                  11,625             ‐                   563,371          2,398,676       235,273          ‐                  4,558,092        2.21% Maintenance & Repair 34,910              14,382              24,849              5,898               6,225              28,328            77,144            724                 246,031           ‐                   6,459              6,234              2,198              ‐                  453,380           0.22% Transfers/Debt ‐                    845,382            5,634,237         1,155,000        ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  ‐                  20,122,252    27,756,872      13.45% Contingency ‐                    ‐                    ‐                    ‐                   ‐                  ‐                  ‐                  ‐                  ‐                   ‐                   ‐                  ‐                  ‐                  ‐                  ‐                    0.00% Capital Outlay 506,618            107,579            90,937              85,277             61,128            77,846            30,569            28,853            918,426           ‐                   ‐                  491,403          ‐                  ‐                  2,398,636        1.16% Total Expense 18,819,038      19,663,033      20,296,884      21,944,405     11,293,700    9,037,459       8,535,527       4,221,076       22,520,162    76,580             5,022,360       10,203,516    3,975,386       50,771,244    206,380,368    100.00% % of Adjusted  Budget by Division 73.39% 73.83% 78.06% 76.64% 73.23% 67.75% 65.86% 63.05% 62.02% 75.00% 63.65% 54.83% 65.57% 70.66% 69.69% 100.00% Remaining Balance 6,822,524         6,968,412         5,704,896         6,687,833        4,128,711       4,301,809       4,423,867       2,473,885       13,792,277    25,528             2,868,175       8,407,495       2,087,529       21,083,964    89,776,907      HOUSTON COMMUNITY COLLEGE 2012‐2013 Expenditures YTD Adjusted Budget by Division YTD Actuals by Division
  13. 13. Sept. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July  Aug. Central                                 FY2013 8.77% 17.29% 26.04% 33.04% 39.26% 47.17% 57.14% 65.82% 73.39%                                               FY2012 8.89% 17.89% 27.03% 35.01% 41.49% 49.28% 58.01% 66.97% 74.34% 81.43% 88.98% 94.59% Northwest                          FY2013 8.26% 17.69% 26.42% 33.44% 38.94% 47.07% 55.52% 66.24% 73.83%                                               FY2012 8.55% 18.72% 27.39% 33.69% 38.31% 46.70% 55.31% 66.77% 74.43% 81.57% 89.43% 95.09% Northeast                           FY2013 6.80% 19.95% 27.15% 32.73% 37.67% 43.91% 50.45% 72.27% 78.06%                                               FY2012 6.70% 20.76% 27.75% 33.82% 40.16% 46.70% 53.35% 76.04% 82.19% 88.46% 94.27% 98.45% Southwest                          FY2013 8.59% 19.46% 28.35% 35.52% 42.81% 50.66% 58.75% 69.07% 76.64%                                               FY2012 8.58% 19.19% 28.11% 36.68% 43.63% 50.96% 58.38% 71.97% 79.03% 85.23% 92.21% 96.87% Southeast                            FY2013 7.94% 16.74% 25.87% 33.20% 39.17% 47.32% 56.36% 65.24% 73.23%                                               FY2012 8.68% 17.97% 27.56% 35.39% 41.33% 49.39% 57.90% 67.21% 74.92% 81.69% 89.81% 95.46% Coleman                              FY2013 8.06% 17.28% 24.93% 31.55% 37.77% 46.07% 53.62% 60.80% 67.75%                                               FY2012 8.26% 17.29% 25.18% 32.46% 39.63% 47.52% 55.02% 63.80% 71.21% 79.83% 87.22% 93.29% Extended Learning            FY2013 7.79% 15.60% 23.76% 31.35% 35.83% 43.18% 50.20% 58.35% 65.86% 6                                               FY2012 7.97% 15.68% 23.55% 30.39% 37.09% 45.43% 53.07% 60.96% 69.35% 76.72% 84.68% 91.63% Chancellor                           FY2013 7.14% 13.81% 24.51% 30.61% 37.97% 44.47% 51.04% 57.47% 63.05%                                               FY2012 8.66% 16.11% 23.27% 30.27% 39.34% 45.84% 53.37% 61.08% 68.18% 74.82% 81.30% 89.24% Deputy Chancellor             FY2013 4.52% 10.80% 17.79% 31.74% 38.89% 45.25% 43.00% 54.57% 62.02%                                               FY2012 4.52% 10.28% 16.85% 22.58% 31.70% 38.52% 45.34% 51.71% 59.06% 69.23% 76.82% 80.46% Institute Effectiveness      FY2013 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00%                                               FY2012 5.76% 15.21% 22.37% 29.85% 38.13% 45.15% 52.82% 59.23% 67.73% 76.94% 85.77% 94.82% Instruction                          FY2013 6.55% 15.59% 22.53% 28.70% 33.58% 42.38% 49.16% 55.69% 63.65%                                               FY2012 6.73% 16.23% 22.67% 28.96% 35.81% 42.78% 52.10% 59.22% 65.59% 72.63% 82.25% 89.27% Info Tech                              FY2013 5.56% 12.11% 16.63% 20.99% 29.10% 35.17% 39.77% 47.07% 54.83%                                               FY2012 20.14% 33.96% 40.28% 45.47% 52.99% 59.23% 64.92% 71.03% 76.35% 82.70% 88.44% 99.49% Student Success                 FY2013 7.33% 14.68% 23.02% 30.31% 40.96% 44.53% 49.81% 58.28% 65.57%                                               FY2012 8.33% 15.89% 23.44% 30.58% 40.76% 48.76% 56.63% 65.19% 72.58% 80.37% 90.28% 98.41% System                                 FY2013 12.41% 18.87% 22.34% 27.24% 33.14% 37.21% 42.87% 66.35% 70.66%                                               FY2012 22.23% 25.94% 29.46% 32.09% 36.45% 39.69% 43.39% 63.98% 68.16% 71.84% 79.45% 88.27% Total HCCS                           FY2013 8.55% 16.77% 23.49% 30.55% 36.88% 43.38% 49.23% 63.07% 69.69%                                               FY2012 12.05% 20.09% 26.81% 32.55% 38.82% 45.08% 51.63% 65.11% 71.48% 77.90% 85.35% 91.73% Houston Community College Cash Flow Analysis ‐ Monthly Percentage of Budget Used FY2013 vs. FY2012
  14. 14. Adjusted Budget  FY2012 YTD Actuals Thru  5/31/2012 % of Budget Used Adjusted Budget  FY2013 YTD Actuals Thru  5/31/2013 % of Budget Used EXPENSES Faculty‐FT  10,358,989          8,194,426        79.10% 10,195,480        8,080,695          79.26% Faculty‐PT 4,887,224             3,811,155        77.98% 4,787,396           3,693,761          77.16% Librarian/Counselor‐FT  1,079,656             799,786           74.08% 926,123              741,115             80.02% Librarian/Counselor‐PT 88,599                  32,456              36.63% 95,927                45,868                47.82% Staff‐FT 5,314,141             3,963,481        74.58% 5,629,964           4,108,938          72.98% Staff‐PT 1,853,529             1,010,149        54.50% 1,947,687           920,094             47.24%      Sub‐total Salaries 23,582,138          17,811,454      75.53% 23,582,577        17,590,470        74.59% Employee Benefits ‐                         ‐                    ‐                 ‐                        ‐                     ‐                  Supplies Gen Exp 268,356                124,630           46.44% 279,705              164,261             58.73% Travel 103,982                58,091              55.87% 104,309              44,035                42.22% Marketing Costs 52,043                  34,514              66.32% 49,679                7,949                 16.00% Rental & Leases 80,498                  65,000              80.75% 31,920                31,898                99.93% Insurance/Risk Mgmt 794                        444                   55.97% 794                       ‐                     0.00% Contract Services 269,193                194,024           72.08% 310,385              101,315             32.64% Utilities ‐                         ‐                    ‐                 3,331                  2,080                 0.00% Other Departmental Expenses 66,885                  19,087              28.54% 72,347                28,578                39.50% Instructional & Other Materials 463,206                303,081           65.43% 487,851              306,923             62.91% Maintenance & Repair 156,421                36,666              23.44% 131,243              34,910                26.60% Transfers/Debt ‐                         ‐                    ‐                 ‐                        ‐                     ‐                       Contingency ‐                         ‐                    0.00% 50                         ‐                     ‐                       Capital Outlay 118,664                58,121              48.98% 587,371              506,618             86.25%      Total Expenses  25,162,180          18,705,113      74.34% 25,641,562        18,819,038        73.39% Adjusted Budget  FY2012 YTD Actuals Thru  5/31/2012 % of Budget Used Adjusted Budget  FY2013 YTD Actuals Thru  5/31/2013 % of Budget Used EXPENSES Faculty‐FT  9,630,467             7,508,383        77.96% 10,163,100        8,025,682          78.97% Faculty‐PT 5,859,857             4,479,681        76.45% 6,308,132           4,831,285          76.59% Librarian/Counselor‐FT  1,067,837             773,953           72.48% 1,117,866           801,372             71.69% Librarian/Counselor‐PT 145,675                93,377              64.10% 194,185              114,299             58.86% Staff‐FT 3,942,494             2,903,213        73.64% 4,634,247           3,326,752          71.79% Staff‐PT 1,441,357             851,844           59.10% 1,668,906           943,759             56.55%      Sub‐total Salaries 22,087,687          16,610,451      75.20% 24,086,436        18,043,149        74.91% Employee Benefits ‐                         ‐                    ‐                 ‐                        ‐                     ‐                  Supplies Gen Exp 289,408                96,473              33.33% 399,036              205,411             51.48% Travel 86,615                  60,065              69.35% 116,155              74,558                64.19% Marketing Costs 41,630                  28,249              67.86% 46,070                30,859                66.98% Rental & Leases 128,854                42,580              33.05% 136,358              51,707                37.92% Insurance/Risk Mgmt 15                          ‐                    0.00% ‐                        ‐                     0.00% Contract Services 288,336                162,728           56.44% 307,331              90,614                29.48% Utilities ‐                         ‐                    ‐                 ‐                        ‐                     0.00% Other Departmental Expenses 50,578                  27,567              54.50% 45,342                33,550                73.99% Instructional & Other Materials 207,912                95,209              45.79% 378,372              165,841             43.83% Maintenance & Repair 23,961                  10,423              43.50% 32,002                14,382                44.94% Transfers/Debt 883,899                864,216           97.77% 845,619              845,382             ‐                       Contingency 5,667                    ‐                    0.00% 7,354                  ‐                     ‐                       Capital Outlay 144,121                43,661              30.29% 231,370              107,579             46.50%      Total Expenses  24,238,683          18,041,624      74.43% 26,631,445        19,663,033        73.83% Central College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Northwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used 7
  15. 15. Adjusted Budget  FY2012 YTD Actuals Thru  5/31/2012 % of Budget Used Adjusted Budget  FY2013 YTD Actuals Thru  5/31/2013 % of Budget Used EXPENSES Faculty‐FT  6,990,203             5,434,958        77.75% 7,400,874           5,707,064          77.11% Faculty‐PT 3,924,680             3,326,017        84.75% 4,079,151           3,047,109          74.70% Librarian/Counselor‐FT  1,070,440             818,477           76.46% 921,929              694,140             75.29% Librarian/Counselor‐PT 113,216                79,287              70.03% 119,380              92,601                77.57% Staff‐FT 4,537,242             3,399,027        74.91% 4,800,256           3,457,378          72.02% Staff‐PT 716,527                471,127           65.75% 761,730              509,394             66.87%      Sub‐total Salaries 17,352,308          13,528,894      77.97% 18,083,320        13,507,686        74.70% Employee Benefits ‐                         ‐                    ‐                 ‐                        ‐                     ‐                  Supplies Gen Exp 286,185                217,339           75.94% 216,997              152,421             70.24% Travel 39,462                  19,363              49.07% 31,841                15,034                47.21% Marketing Costs 57,459                  32,155              55.96% 79,202                24,770                31.27% Rental & Leases 1,297,276             930,345           71.72% 1,311,353           695,869             53.06% Insurance/Risk Mgmt ‐                         ‐                    ‐                 ‐                        ‐                     ‐                  Contract Services 44,979                  20,853              46.36% 50,877                28,882                56.77% Utilities 3,800                    1,900                50.00% 4,600                  3,200                 0.00% Other Departmental Expenses 43,746                  22,002              50.30% 40,541                30,166                74.41% Instructional & Other Materials 139,955                88,422              63.18% 170,314              88,832                52.16% Maintenance & Repair 50,992                  42,714              83.77% 59,183                24,849                41.99% Transfers/Debt 5,640,942             5,639,337        99.97% 5,636,142           5,634,237          ‐                       Contingency 12,607                  ‐                    0.00% 40,000                ‐                     ‐                       Capital Outlay 48,101                  19,493              40.53% 277,410              90,937                32.78%      Total Expenses  25,017,812          20,562,818      82.19% 26,001,780        20,296,884        78.06% Adjusted Budget  FY2012 YTD Actuals Thru  5/31/2012 % of Budget Used Adjusted Budget  FY2013 YTD Actuals Thru  5/31/2013 % of Budget Used EXPENSES Faculty‐FT  12,218,531          9,623,518        78.76% 12,026,069        9,526,616          79.22% Faculty‐PT 6,210,765             5,001,677        80.53% 5,764,304           4,475,961          77.65% Librarian/Counselor‐FT  1,283,769             1,015,620        79.11% 731,058              570,404             78.02% Librarian/Counselor‐PT 170,058                121,263           71.31% 214,206              123,013             57.43% Staff‐FT 5,146,606             3,891,579        75.61% 5,688,119           4,163,100          73.19% Staff‐PT 1,586,897             1,037,007        65.35% 1,601,871           868,099             54.19%      Sub‐total Salaries 26,616,625          20,690,664      77.74% 26,025,627        19,727,192        75.80% Employee Benefits ‐                         ‐                    ‐                 4                           3                         ‐                  Supplies Gen Exp 277,712                150,148           54.07% 315,072              192,699             61.16% Travel 54,664                  30,244              55.33% 62,656                34,843                55.61% Marketing Costs 47,540                  31,089              65.40% 37,907                28,043                73.98% Rental & Leases 755,577                610,521           80.80% 519,565              456,575             87.88% Insurance/Risk Mgmt 154                        56                     ‐                 98                         ‐                     0.00% Contract Services 46,736                  23,937              51.22% 31,317                17,323                55.31% Utilities ‐                         ‐                    ‐                 ‐                        ‐                     ‐                  Other Departmental Expenses 39,240                  19,791              50.43% 39,732                18,027                45.37% Instructional & Other Materials 211,422                116,878           55.28% 300,512              223,526             74.38% Maintenance & Repair 30,587                  10,675              34.90% 27,067                5,898                 21.79% Transfers/Debt 2,484,173             2,484,044        99.99% 1,155,001           1,155,000          100.00% Contingency 7,024                    ‐                    0.00% 2,621                  ‐                     0.00% Capital Outlay 96,837                  68,883              71.13% 115,059              85,277                74.12%      Total Expenses  30,668,291          24,236,931      79.03% 28,632,238        21,944,405        76.64% 8 Northeast College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Southwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used

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