Fs2013 february

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Fs2013 february

  1. 1. Financial Statements For the Period September 1, 2012 ‐ February 28, 2013 For the Meeting of the Board of Trustees ‐ March 23, 2013 for Houston Community College System & Houston Community College Public Facility Corporation
  2. 2. Table of Contents For the Period September 1, 2012 ‐ February 28, 2013 For the Meeting of the Board of Trustees Houston Community College System Memorandum Management Discussion & Analysis Summary HCCS Unrestricted Revenue & Expenditures Exemptions & Wavier Detail Balance Sheet By Fund   Adjusted Budgets by Division Actual YTD by College  Cash Flow Analysis Contact Hours Reimbursement Enrollment Data Revenue & Expenditure YTD thru February 28, 2013 Revenue and Expenditures with Trendlines Revenue Source Comparison By Year Expenditure Source Comparison By Year Budget Summary / Cash Position 1 3 4 5 5 6 11 12 13 14 15 16 17 Bonds/Notes Unexpended Plant Fund Projects 2004 CIP Projects Maintenance Tax Notes 2006 (Central Utility Plant Project) Maintenance Tax Notes/Sr. Lien Bonds 2008 Maintenance Tax Notes 2010  Maintenance Tax Notes 2011 Schedule of Bonds & Maintenance Tax Notes 18 19 27 28 30 31 33 Auxiliary Sources and Uses of Auxiliary Funds 34 Restricted Funds Grants, Contracts and Student Aid 36 Position Control 2013 Positions 42 Pos. Control Charts FTE (Full‐Time Equivalent) Monthly Comparison Duplicated Headcount Monthly Comparison Unduplicated Headcount Monthly Comparison 48 57 58 Fund Balances Charts Designated Funds Capital Projects &     Unexpended     Plant Fund Houston Community College ‐ Public Facility Corporation Statement of Net Assets Statement of Cash Flows  (Cash Basis‐ Interim Period) Public Safety Institute Westgate Hayes Road ‐ Alief Project Northline Mall Project PFC 1 PFC 2 PFC 3 PFC 4 PFC 5 PFC 6
  3. 3. MEMORANDUM    To:            Houston Community College System   Board of Trustees  Via:    Dr. Mary Spangler, Chancellor          From:        Dr. Art Tyler, Deputy Chancellor  Chief Operating Officer    Date:    March 18, 2013    Re:    Financial Report for Month Ended February 28, 2013        Enclosed please find the preliminary financial reports for the month ending  February 28, 2013 for your review.  The financial report is an internal  management report submitted to the Board of Trustees to compare actual  financial activities to the approved budgets, strategic priorities, and financial  policies for the reported fiscal year.      Operating Fund net revenue through February 28, 2013 is $224,311,957  which is 1.3% below last year.  Expenditures year‐to‐date total $128,474,826  which is 0.3% less than the same time last year, for a net of $95,837,131.    The reserves for the month of February 2013 are $62,432,031 or 21.4% of  revenues (see page III).  Thus, we continue to project a healthy fiscal strength  for the college. 
  4. 4. Managements Discussion and Analysis Thru February 28, 2013 Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one,  behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows: Revenues  State Appropriations received year to date totaled $30,904,179, 0.4% below last year. Total appropriations  received are expected to be $70,014,007.  This amount was reduced by $218,031 due to a formula reallocation  to align with the Legislative Budget Board data and methodology.  Ad Valorem Tax collections totaled $100,178,351 year‐to‐date.  The year‐to‐date total is 0.7% above last year.   The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue  applied to debt service.  However, this decrease in tax revenue to operations is offset by the increase in tax  revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be  $105,811,761.  Tuition and Fees net revenue year to date totaled $87,834,053 which is 4.7% lower than the same time last year.   Enrollment numbers for Fall 2012 declined 6.5% compared to last year.  There is a 10% decline in international  students compared to last year.  We are projecting tuition and fees revenue to be $107,116,938.    Tuition & Fee‐Extended Learning receipts totaled $4,035,211 year to date, 5.9% above last year.  Total tuition  and fees‐Extended Learning at fiscal year end are expected to be $6,435,235. Total revenue collections, net of exemptions and waivers, totaled $224,311,957 year‐to‐date.  This is a 1.3%  decrease below last year.  Expenditures   Total Salaries are $80,811,303 year‐to‐date, 0.6% above the previous year.  Total salaries at year end are  expected to be $163,522,011.  Benefits costs totaled $8,874,300 year‐to‐date, 28.9% above last year.  This increase is due namely to  the  reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total  benefits at fiscal year end are expected to be $18,159,341.  Rental and Leases expenses totaled $1,290,158 year‐to‐date, which is 57.6% below the previous year.  The  decrease is due to the completion of IT projects. Total expenses at  year end are projected to be $3,739,652.  Insurance/Risk Management payments totaled $6,518,335 year‐to‐date, 6.3% above last year.  The increase is  due to an increase in insurance premiums.  Total expenses for the year are expected to be within budget at  $6,871,709.  Contract Services expense totaled $8,830,666 year‐to‐date, 16.1% above last year.  The increase is mainly due to  IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters  to fill the personnel shortages.  Fiscal year end expenses are projected to be $23,792,760.  Utilities costs totaled $3,531,125 year‐to‐date.   We will continue to monitor these costs.  Total utilities cost at  fiscal year end is projected to $12,335,836.  Instructional and Other Materials expenses totaled $3,466,703 year‐to‐date, which is 34.7% above last year.   COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc  contributed to the increase.  Expenses in this area are projected to be $10,733,700. i
  5. 5. Managements Discussion and Analysis Thru February 28, 2013  Capital Outlay expenses totaled $4,307,451 year‐to‐date.  Expenditures are projected to $8,453,843.  Transfers/Debt activities totaled $6,384,081 year‐to‐date, a 55.5% decrease compared to last year. The decrease  is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land.  Items in this expense category include  all student revenue bond payments, transfers for scholarship matching funds, and transfers to the Unexpended  Plant Fund.  Total expenses are expected to be $34,091,995. Total operating fund expenditures year‐to‐date total $128,474,826, a 0.3% decrease below last year.    Budget Priorities funding allocated for the year are detailed below through February 28, 2013.  Budgeted Expensed Remaining Contingency/Budget Priorities Capital Outlay & Equipment $       6,127,136 $            292,725 $        5,834,411 Position Management            3,800,000            4,995,652 (1,195,652)          Other            1,445,240            3,683,340          (2,238,100) Total Contingency/Budget Priorities $      11,372,376 $       8,971,717 $       2,400,659 Grants  The college has received $915,064 in new grant awards since the beginning of the current fiscal year.   Budget expenditures for grant‐funded projects so far this year total $7,234,718. Total grant awards (federal, state & private) year‐to‐date total, $44,964,927. Unexpended Plant Fund    Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was  discontinued in FY 2009.  All deferred maintenance expense is captured in the operating account.  See page 17  for prior year encumbrances.   Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition  projects for a budget of $46,360,432.  Funds for these projects are 100% committed.  See page 18 for more  details.  The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have  now been revised for more ease of reference to the Board approved budget.  Please see page 19 for the  summary and pages 21 through 25 for details.  The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant.  Commitments year‐to‐ date total $12.5 million, 99.87% of budget.  See page 27 for the details.  Public Facility Corporation  The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate),  Alief and Northline Mall deferred maintenance, new construction and renovation projects.  Expenditures year‐to‐ date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details.  ii
  6. 6. Managements Discussion and Analysis Thru February 28, 2013 Balance Sheet – Operating Fund     Cash and Investments Cash Investments     Total  February 2013 February 2012 $         147,935,464                 9,983,111 $         157,918,575 $         131,187,073                 1,990,898 $         133,177,971 Fund Balance Audited Fund Balance, August 31, 2012 Projected Revenue @ 08/31/2013 Total Projected Revenue $               66,664,585                292,240,310 $             358,904,895 Projected Expenses @ 08/31/2013 FY 2012 Purchase Order Roll  Total Projected Expenses @ 08/31/2013 $             292,240,310                     2,395,994 $             294,636,304 Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses) $               64,268,591 Required Reserve for FY 2013 (11% Projected Revenues) $               32,146,434 Added Reserves $               32,122,157 Additional Expenditures Funded From Reserves: FY2012‐2013 Salary Increases Total Expenses Paid From Reserves Budget         (1,836,560) $       (1,836,560) Added Reserves Required Reserve for FY 2013 (11% Projected Revenues) Current Reserves % of Total Operating Revenue Expense to Date                           ‐ $                         ‐  Balance                   (1,836,560)                  (1,836,560) $               30,285,597 $               32,146,434 $               62,432,031 21.4% The projected reserves at February 28, 2013 of $62,432,031 is an estimate at this time and represents 21.4% of  expected general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain  a fund balance of 9% ‐11% of general fund revenues as of August 31.   iii
  7. 7. HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues & Expenditures  HCCS CURRENT UNRESTRICTED g YTD Adjusted Budget REVENUES State Appropriations Ad Valorem Taxes Tuition, Net Fees Other Local Income* Tuition & Fee, Net  ‐‐ Extended Learning Grant Revenue YTD Actuals Thru  February 28, 2013 YTD Actuals Thru  February 29, 2012 Actuals %  2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs.  PriorYTD vs. 2011‐2012 Projected Actuals  2012‐2013 Projected 2012‐2013  Projected 2012‐ 2013 Inc/(Dec) vs.  Inc/(Dec) vs. Adj  Adj Budget % Budget $          70,232,038 $      30,904,179 $      31,042,116 $          (137,937)           102,195,871      100,178,351        99,504,154             674,198             43,067,676        34,267,568        35,888,702        (1,621,134)             71,520,739        53,566,485        56,229,359        (2,662,874)                 2,517,960           1,090,070              566,781             523,289                 6,188,581            4,035,211           3,809,697              225,514 ‐0.44% 0.68% ‐4.52% ‐4.74% 92.33% 5.92% $      70,014,007 $           (218,031)      105,811,761           3,615,890        41,904,849          (1,162,827)        65,212,089          (6,308,651)          2,517,960                       ‐           6,345,235                156,654 ‐0.31% 3.54% ‐2.70% ‐8.82% 0.00% 2.53%                   434,410               270,092               228,939                  41,154       224,311,957       227,269,747          (2,957,789) 17.98%               434,410                          ‐ ‐1.30% $    292,240,310 $        (3,916,965) 0.00% ‐1.32% Total Revenues           296,157,275 1 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay      Total Expenses  REVENUES H/(L) Vs EXPENSES             53,336,783             31,063,281                 4,875,031                   841,510             64,805,268             10,153,161           165,075,034             18,159,341                 5,728,773                   971,614                 1,652,307                 3,739,652                 6,871,709             23,792,760             12,889,610                 2,022,985             11,010,556                 1,268,509             34,091,995              (3,092,761)             11,975,191           296,157,275                               0        28,370,090        28,077,436             292,653        14,429,439        14,559,462            (130,024)           2,494,507          3,126,440            (631,933)              322,501              265,794               56,707        31,711,578        30,706,806          1,004,772           3,483,189          3,601,887            (118,699)           80,811,303         80,337,827              473,477           8,874,300          6,886,968          1,987,332           2,415,233          2,088,157             327,076              329,228              309,943               19,285              610,190              565,342               44,848           1,290,158          3,039,548        (1,749,390)           6,518,335          6,132,824             385,511           8,830,666          7,606,902          1,223,764           3,531,125          3,433,422               97,703              870,599              786,621               83,977           3,466,703          2,573,645             893,057              235,455              299,381              (63,925)           6,384,081        14,328,790        (7,944,708)                           ‐                           ‐                            ‐           4,307,451              497,409          3,810,042      128,474,826      128,886,778            (411,952)        95,837,131        98,382,969        (2,545,838) * Includes interest & dividends income, fines & penalties and parking fines 1.04% ‐0.89% ‐20.21% 21.33% 3.27% ‐3.30% 0.59% 28.86% 15.66% 6.22% 7.93% ‐57.55% 6.29% 16.09% 2.85% 10.68% 34.70% ‐21.35% ‐55.45% 0.00% 765.98% ‐0.32%        53,336,783                       ‐        31,063,281                       ‐          4,875,031                       ‐              841,510                       ‐        64,805,268                       ‐          8,600,138           (1,553,023)       163,522,011           (1,553,023)        18,159,341                       ‐          5,387,680             (341,093)              971,614                       ‐          1,466,130             (186,177)          3,739,652                       ‐          6,871,709                       ‐        23,792,760                       ‐        12,335,836             (553,774)          1,445,530             (577,455)        10,733,700             (276,856)          1,268,509                       ‐        34,091,995                       ‐                           ‐           3,092,761          8,453,843           (3,521,348)      292,240,310          (3,916,965)                          0                           0 0.00% 0.00% 0.00% 0.00% 0.00% ‐15.30% ‐0.94% 0.00% ‐5.95% 0.00% ‐11.27% 0.00% 0.00% 0.00% ‐4.30% ‐28.54% ‐2.51% 0.00% 0.00% ‐100.00% ‐29.41% ‐1.32%
  8. 8. HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues and Expenditures & Encumbrances  HCCS CURRENT UNRESTRICTED O g Approved Budget EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries 2               53,336,783               31,063,281                4,875,031                   841,510               64,805,268               10,153,161           165,075,034 Employee Benefits               18,159,341 Supplies Gen Exp                5,728,773 Travel                   971,614 Marketing Costs                1,652,307 Rental & Leases                3,739,652 Insurance/Risk Mgmt                6,871,709 Contract Services               23,792,760 Utilities               12,889,610 Other Departmental Expenses                2,022,985 Instructional & Other Materials               11,010,556 Maintenance & Repair                1,268,509 Transfers/Debt               34,091,995 Contingency                (3,092,761) Capital Outlay               11,975,191      Total Expenses            296,157,275 Adjusted Budget           53,313,858           30,975,626            4,843,031               831,510           64,615,884            9,050,138       163,630,047           18,204,301            5,387,680               971,271            1,466,130            3,738,794            6,871,709           23,762,625           12,335,836            1,445,530           11,004,039            1,252,399           34,018,395          (2,561,820)            8,491,374       290,018,310 YTD Actuals Thru  February 28, 2013 Total Actuals &  Encumbrances Thru  Encumbrances Thru  February 28, 2013 February 28, 2013 Balance as of  February 28, 2013        28,370,090          22,910,955        51,281,045           2,032,813        14,429,439                210,307        14,639,746         16,335,880           2,494,507            1,959,197           4,453,704                389,327              322,501                180,521              503,022                328,488        31,711,578          27,823,908        59,535,486           5,080,398           3,483,189            3,107,729           6,590,918           2,459,220          80,811,303            56,192,617         137,003,920          26,626,127           8,874,300                        863           8,875,163           9,329,138           2,415,233                793,023           3,208,256           2,179,424              329,228                             ‐              329,228                642,043              610,190                253,273              863,463                602,667           1,290,158                710,230           2,000,388           1,738,406           6,518,335                             ‐           6,518,335                353,374           8,830,666            8,884,821        17,715,486           6,047,139           3,531,125                  35,169           3,566,293           8,769,543              870,599                146,516           1,017,115                428,416           3,466,703            2,636,148           6,102,851           4,901,188              235,455                338,474              573,929                678,470           6,384,081                    7,723           6,391,804         27,626,591                           ‐                           ‐          (2,561,820)           4,307,451            2,187,671           6,495,122           1,996,252      128,474,826          72,186,526      200,661,352         89,356,958 YTD Actuals Thru  February 29, 2012 Actuals &  Total Actuals &  Encumbrances %  Encumbrances Thru  Encumbrances Thru  2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs.  February 29, 2012 vs. 2011‐2012 February 29, 2012 PriorYTD        28,077,436        24,596,682        52,674,118         (1,393,073)        14,559,462          6,402,739        20,962,201         (6,322,456)          3,126,440          2,639,814          5,766,254         (1,312,550)              265,794              251,749              517,543              (14,521)        30,706,806        29,245,760        59,952,566            (417,080)          3,601,887          3,426,567          7,028,454            (437,536)           80,337,827           66,563,310       146,901,137          (9,897,217)          6,886,968                  1,970          6,888,938          1,986,226          2,088,157              548,871          2,637,027             571,229              309,943                  1,200              311,143               18,085              565,342              355,768              921,110              (57,647)          3,039,548              951,343          3,990,891         (1,990,503)          6,132,824                           ‐          6,132,824             385,511          7,606,902          7,969,473        15,576,375          2,139,112          3,433,422              105,086          3,538,508               27,785              786,621              106,655              893,276             123,838          2,573,645              927,092          3,500,737          2,602,114              299,381              275,608              574,988                (1,059)        14,328,790                  7,723        14,336,513         (7,944,708)                           ‐                           ‐                          ‐              497,409              651,195          1,148,604          5,346,517      128,886,778        78,465,292      207,352,070         (6,690,718) ‐2.64% ‐30.16% ‐22.76% ‐2.81% ‐0.70% ‐6.23% ‐6.74% 28.83% 21.66% 5.81% ‐6.26% ‐49.88% 6.29% 13.73% 0.79% 13.86% 74.33% ‐0.18% ‐55.42% 0.00% 465.48% ‐3.23%
  9. 9. Exemptions & Waivers Thur February 28, 2013 Account FY 2011‐12 Year‐to‐Date   End of Year  Activity thru  Activity  2/29/2012 FY 2012‐13  Year‐to‐Date  Activity thru  2/28/2013  Tuition Budget: Adjusted Budget FY 2012‐13 Exemptions & Waivers Adjusted Budget FY 2012‐13, Net Revenues Received: Tuition Waivers & Exemptions: Dual Credit Other Total Waivers & Exemptions Total Tuition Revenue, Net $           43,067,676               (5,801,782) $           37,265,894               48,824,432               42,009,255              40,069,351              (5,170,736)              (1,693,502)              (6,864,238) $          41,960,194              (4,719,773)              (1,400,780)              (6,120,553) $          35,888,702               (4,223,235)               (1,578,547)               (5,801,782) $           34,267,569 Tuition ‐ Extended Learning Budget: Budget FY 2012‐13 Exemptions & Waivers Budget FY 2012‐13, Net $             6,188,581               (1,180,191) $             5,008,390 Revenues Received: Tuition Waivers & Exemptions: Corrections Total EL Tuition Revenue, Net                8,853,381                5,142,291                5,215,402             (2,612,080)             (1,332,594)              (1,180,191) $            6,241,301 $            3,809,697 $             4,035,211 Note:   As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of  tuition and fee revenue.  Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as  gross revenue. Exemptions & Waivers Dept of Corrections Dual Credit Waiver $              2,612,080 $              1,332,594 $             1,180,191                5,170,736                4,719,773                4,223,235 Other: Employee Fee Exemptions Firemen Hazelwood Deaf & Blind High Ranking Hi SCH Grad Child of Disabled Vet ETC Nonres Military Per & Dep Emp of State Coll & Univ Nonres Teach/Research Asst Nonres Competitive Scholar Senior Citizens Scholarship Distribution Apprenticeship Waivers Special Fees Waiver HFD A VISA Waiver (Non‐Alien Waiver) Refugee Waiver Foster Children‐Resident Fire Academy Waiver Undocumented Students TX Tomorrow Waiver Peace Officer Exemption Total Other Exemptions Grand Total Exemptions & Waivers                     84,810                     42,521                   906,036                   309,603                            868                            431                       2,390                           ‐                     13,905                           ‐                     18,730                       1,450                           (28)                            117                       1,110                      (1,554)                   294,543                            157                       2,171                       2,874                     13,368                1,693,502 $            9,476,318 3                     70,324                     38,544                   734,547                   262,912                            868                            163                       1,593                           ‐                     10,985                           ‐                     15,904                       1,450                           ‐                            117                   1,110                      (1,110)                   248,709                            157                       1,282                       2,875                     10,350                1,400,780 $            7,453,147                      57,828                      24,967                     973,918                     224,814                        1,984                        4,510                            ‐                           319                        9,735                        2,301                      13,127                            ‐                            ‐                            ‐                            ‐                          (162)                     253,002                            ‐                            ‐                            ‐                      12,204                1,578,547 $             6,981,973
  10. 10. Houston Community College Balance Sheet By Fund For Month Ended February 28, 2013 CURRENT & LOAN FUNDS PLANT & BOND FUNDS  Retirement of  Investment in  Debt  Plant   Unrestricted  Auxiliary  Restricted  Total  Unexpended  Plant Renewal  Total  Consolidation &  Elimination  Total All Funds  ASSETS Current Assets: Cash &  cash equivalents Restricted cash & cash equivalents Short term Investments Accounts/Other receivable (net) Deferred charges Prepaids Total Current Assets $     147,935,464                             ‐                             ‐          17,842,676                             ‐                  26,309        165,804,449 $        8,371,113                            ‐                            ‐           2,633,956               669,701                 80,899         11,755,669 $                         ‐        10,183,895                           ‐        10,446,222                           ‐                           ‐        20,630,117 $     156,306,577         10,183,895                            ‐         30,922,854               669,701               107,208       198,190,235 $         3,395,124       120,382,912                            ‐                 62,003                            ‐            1,762,224       125,602,263         19,335,339               681,428                            ‐               704,873                            ‐                            ‐         20,721,640 $                          ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐ $            22,730,463            121,064,340                                 ‐                    766,876                                 ‐                1,762,224            146,323,903 $                              ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐ $          179,037,040            131,248,235                                 ‐              31,689,730                    669,701                1,869,432            344,514,138 Non‐current Assets: Deferred charges, net Restricted long‐term investments Long‐term investments Capital Assets, net Total Non‐current Assets                             ‐                             ‐              9,983,111                             ‐              9,983,111                            ‐                            ‐                            ‐                            ‐                            ‐                           ‐                           ‐                           ‐                           ‐                           ‐                            ‐                            ‐            9,983,111                            ‐            9,983,111            3,548,100            2,779,978                            ‐         82,641,149         88,969,227                            ‐             2,637,883                            ‐                            ‐             2,637,883            2,601,880                            ‐                            ‐       655,901,501       658,503,381                6,149,980                5,417,861                                 ‐            738,542,650            750,110,491                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                6,149,980                5,417,861                9,983,111            738,542,650            760,093,602 Total Assets $     175,787,560 $      11,755,669 $      20,630,117 $     208,173,346 $     214,571,490 $      23,359,523 $     658,503,381 $          896,434,394 $                              ‐ $      1,104,607,740 LIABILITIES Current Liabilities: Accounts payable Accrued liabilities Compensated absences Funds held for others Deferred revenue Notes payable‐current portion Bonds payable‐current portion Capital lease obligations‐current Total Current Liabilities          11,842,743                372,279              2,351,464                    3,793                    3,132                             ‐                             ‐                             ‐          14,573,411               209,330                   6,503                            ‐               107,889               290,454                            ‐                            ‐                            ‐ $            614,176          4,645,004                 31,449                           ‐              601,136          2,207,973                           ‐                           ‐                           ‐          7,485,562         16,697,077                410,231            2,351,464               712,818            2,501,559                            ‐                            ‐                            ‐         22,673,149               656,699                142,635                            ‐               189,209            1,474,661                            ‐                            ‐                            ‐            2,463,204                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐                             ‐                            ‐                            ‐          (1,600,060)                            ‐         13,435,000                            ‐         11,834,940                    656,699                     142,635                                 ‐                    189,209                  (125,399)                                 ‐              13,435,000                                 ‐              14,298,144                                 ‐                                   ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐              17,353,776                     552,866                2,351,464                    902,027                2,376,160                                 ‐              13,435,000                                 ‐              36,971,293 Non‐current Liabilities: Deposits Notes payable Bonds payable Capital lease obligations Total Non‐current Liabilities                             ‐                             ‐                             ‐                             ‐                             ‐                            ‐                            ‐                            ‐                            ‐                            ‐                           ‐                           ‐                           ‐                           ‐                           ‐                            ‐                            ‐                            ‐                            ‐                            ‐                            ‐       139,850,892         61,575,522                            ‐       201,426,414                            ‐                            ‐             1,279,420                            ‐             1,279,420                            ‐         37,761,145       270,416,919       108,309,832       416,487,895                                 ‐            177,612,037            333,271,860            108,309,832            619,193,729                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐                                 ‐            177,612,037            333,271,860            108,309,832            619,193,729 Total Liabilities $       14,573,411 $            614,176 $        7,485,562 $       22,673,149 $     203,889,618 $        1,279,420 $     428,322,835 $          633,491,873 $                              ‐ $          656,165,019          66,664,585         11,747,296             9,080,325          87,492,206              3,738,684         10,061,216        235,429,798             249,229,698                                   ‐             336,721,904          94,549,564             (605,802)          4,064,230         93,943,762            4,064,230           4   Fund Balance‐  August 31, 2012 Audited  Revenues Over Expenditures      Unrestricted      Restricted      Net Investment in Plant Total Fund Balances  Total Liabilities &  Fund Balances      $     161,214,149 $      11,141,494 $      13,144,555 $     175,787,560 $      11,755,670 $      20,630,117              93,943,762                4,064,230              13,712,825            6,943,190         12,018,887          (5,249,252)              13,712,825 $     185,500,198 $       10,681,874 $      22,080,103 $     230,180,546 $          262,942,523 $                              ‐ $          448,442,721 $     208,173,347 $     214,571,490 $      23,359,523 $     658,503,381 $          896,434,396 $                              ‐ $      1,104,607,740
  11. 11. HOUSTON COMMUNITY COLLEGE 2012‐2013 Expenditures YTD Adjusted Budget by Division  % of  Adjusted  Budget   INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS            323,794           787,594           340,010             19,773       4,293,666           357,097       6,121,934                   ‐           190,173             83,076                   ‐               3,750                   ‐           201,933                   ‐           186,835       1,076,605             10,072                   ‐             47,500               1,089       7,922,967                   ‐                   ‐                   ‐                   ‐       6,641,796           207,010       6,848,806                   ‐           240,843             85,507               2,000           854,317                  676       2,332,128       1,400,000           254,397       6,660,625               9,770                   ‐             50,000           759,565     19,498,634                   ‐                   ‐             85,746           110,536       4,329,461           416,130       4,941,873                   ‐            (20,446)             32,701                   ‐               9,721                   ‐             31,883                   ‐           142,791           279,092               2,614           494,389             38,697               1,873       5,955,188                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐     18,159,337       1,784,217                   ‐                   ‐                   ‐       6,870,085       5,958,103       9,904,207           411,216                   ‐               2,519     25,957,580      (3,585,921)       4,243,116     69,704,459       53,336,783       31,063,281         4,875,031            841,510       64,805,268       10,153,161     165,075,034       18,159,341         5,728,773            971,614         1,652,307         3,739,652         6,871,709       23,792,760       12,889,610         2,022,985       11,010,556         1,268,509       34,091,995        (3,092,761)       11,975,191     296,157,275  INSTRUC‐ TION   INFO TECH   STUDENT  SUCCESS   SYSTEM   HCCS              81,817           178,498           178,703                   ‐       2,090,616             72,553       2,602,187                   ‐           102,360             44,071                   ‐                  597                   ‐           112,787                   ‐             89,812           401,199               4,853                   ‐                   ‐                   ‐       3,357,866                   ‐                   ‐                   ‐                   ‐       3,231,753             54,448       3,286,201                   ‐             50,059             20,552                   ‐               4,947                   ‐           591,706           656,338             61,687       2,019,541               3,885                   ‐                   ‐           162,940       6,857,855                   ‐                   ‐             41,269             25,938       2,110,303           104,633       2,282,143                   ‐             55,832             14,897                   ‐               2,415                   ‐             29,076                   ‐             36,096           231,101                   ‐                   ‐                   ‐                   ‐       2,651,561                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐                   ‐       8,874,297           924,001                   ‐                   ‐                   ‐       6,518,335       2,906,580       2,578,773           291,850                   ‐                   ‐       3,846,078                   ‐                   ‐     25,939,913       28,370,090       14,429,439         2,494,507            322,501       31,711,578         3,483,189       80,811,303         8,874,300         2,415,233            329,228            610,190         1,290,158         6,518,335         8,830,666         3,531,125            870,599         3,466,703            235,455         6,384,081                     ‐         4,307,451     128,474,826 22.08% 11.23% 1.94% 0.25% 24.68% 2.71% 62.90% 6.91% 1.88% 0.26% 0.47% 1.00% 5.07% 6.87% 2.75% 0.68% 2.70% 0.18% 4.97% 0.00% 3.35% 100.00% 47.17% 47.07% 43.91% 50.66% 47.32% 46.07% 43.18% 44.47% 45.25% 50.00% 42.38% 35.17% 44.53% 37.21% 43.38%      13,565,955      14,047,138      14,571,890      14,166,225       8,120,411       7,108,209       7,296,427       3,060,934     21,420,152              51,054       4,565,101     12,640,779       3,303,627     43,764,546     167,682,449 100.00%  CENTRAL  EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Budget INSTITU‐ TIONAL  DEPUTY CHAN‐ EFFECTIVE‐ NESS  CELLOR   NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST       10,224,009          4,777,739          1,079,064              97,030          5,509,934 1,949,207               23,636,983                    ‐            236,353            102,315              49,979              31,920                   794            320,835                5,025              82,625            478,678            138,595                    ‐                   250            591,832      25,676,184      10,167,313          6,329,732          1,115,400            194,185          4,542,246          1,672,318      24,021,194                    ‐            365,781              93,362              46,485            136,822                    ‐            302,988                    ‐              45,133            392,225              33,839            845,619              20,384            234,111      26,537,943          7,400,874          4,075,911            921,929            119,380          4,798,017            743,949      18,060,060                    ‐            199,402              34,046              99,559          1,312,100                    ‐              65,005                4,600              42,030            156,279              49,797          5,636,142              47,410            271,550      25,977,980      12,084,048        5,783,823            731,058            194,206        5,706,843        1,578,188      26,078,166                        4            260,238              65,132              36,566            541,503                   154              40,985                    ‐              43,300            338,425              36,869        1,155,001                2,621            115,059      28,714,023       4,872,675       3,804,931           514,757             73,152       3,839,520       1,249,828     14,354,863                   ‐           258,116             52,257             73,207             41,484                   ‐           145,194                   ‐           131,339             74,404             15,772                   ‐             40,000           226,558     15,413,194  COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR        5,895,933       1,831,174             84,180             33,248       2,420,100           413,922     10,678,557                   ‐           354,833             88,215             38,323           508,719                   ‐           348,092                   ‐           115,635           360,400             86,074                   ‐             42,080           559,924     13,180,852       2,368,137       3,672,377               2,887                   ‐       3,711,801           728,620     10,483,822                   ‐           219,027             89,555           382,284             36,105                   ‐           357,814                   ‐             54,771       1,025,445           158,950                   ‐                   ‐             33,459     12,841,232                   ‐                   ‐                   ‐                   ‐       3,665,042           275,749       3,940,791                   ‐           318,592           132,509             81,220             24,980                   ‐           513,843                   ‐           318,903             36,261               1,265                   ‐             83,000             61,150       5,512,514                   ‐                   ‐                   ‐                   ‐     15,244,734           561,143     15,805,877                   ‐         1,321,644           112,939           842,684           238,231                   ‐     13,173,957         1,575,778           194,010           132,117           722,373               3,264           121,218         4,875,905     39,119,997                    ‐                    ‐                    ‐                    ‐            102,108                    ‐            102,108                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐            102,108 18.01% 10.49% 1.65% 0.28% 21.88% 3.43% 55.74% 6.13% 1.93% 0.33% 0.56% 1.26% 2.32% 8.03% 4.35% 0.68% 3.72% 0.43% 11.51% ‐1.04% 4.04% 100.00%   5  YTD Actuals by Division  CENTRAL  EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Expense % of Adjusted  Budget by Division Remaining Balance  NORTH WEST   NORTH EAST   SOUTH WEST   SOUTH EAST   COLEMAN   EXTENDED  LEARNING   CHAN‐ CELLOR           5,519,229          2,276,290            532,378              33,274          2,698,193            616,079      11,675,444                    ‐            101,395              22,974                3,470              31,318                    ‐              32,099                1,168              16,052            169,653              17,551                    ‐                    ‐              39,107      12,110,229          5,429,222          3,004,165            556,255              78,037          2,176,894            632,077      11,876,651                    ‐            115,375              35,738              21,679              38,091                    ‐              29,026                    ‐              19,324              96,426                2,370            221,329                    ‐              34,795      12,490,805          3,896,531          1,955,910            472,949              60,516          2,313,389            333,108          9,032,402                    ‐            106,412                8,522              14,290            481,555                    ‐              18,617                1,300              12,480              47,040              14,097          1,651,966                    ‐              17,410      11,406,090        6,451,855        2,825,807            380,700              82,229        2,757,712            579,883      13,078,186                        3            120,980              20,678              23,637            400,639                    ‐              13,165                    ‐              14,594            156,410                1,960            664,709                    ‐              52,838      14,547,798       2,618,103       1,807,280           298,190             28,174       1,868,923           438,204       7,058,873                   ‐             99,618             10,242             20,738             10,143                   ‐             43,752                   ‐             11,883             22,526               4,272                   ‐                   ‐             10,738       7,292,783       3,123,812           775,097             31,177             14,334       1,194,977           133,589       5,272,985                   ‐           107,616             30,253             17,664           203,855                   ‐           269,540                   ‐             28,965             81,039             17,880                   ‐                   ‐             42,846       6,072,643       1,249,520       1,606,392               2,886                   ‐       1,823,124           291,714       4,973,636                   ‐           107,904             36,505             74,612               4,782                   ‐             23,968                   ‐             30,348           234,377             30,697                   ‐                   ‐             27,977       5,544,806                   ‐                   ‐                   ‐                   ‐       1,817,574             60,058       1,877,632                   ‐           125,165             63,275             64,244               5,068                   ‐             89,875                   ‐           198,082                   ‐                  678                   ‐                   ‐             27,561       2,451,580 INSTITU‐ TIONAL  DEPUTY CHAN‐ EFFECTIVE‐ NESS  CELLOR                    ‐                   ‐                   ‐                   ‐         7,577,066           166,844         7,743,910                   ‐           398,516             21,521           369,857           106,748                   ‐         4,670,476           293,546             59,427               7,390           137,214                   ‐                   ‐ 3,891,240             17,699,845                    ‐                    ‐                    ‐                    ‐              51,054                    ‐              51,054                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐                    ‐              51,054  % of  Actuals 
  12. 12. Houston Community College Cash Flow Analysis ‐ Monthly Percentage of Budget Used FY2013 vs. FY2012 Oct. Nov. Dec. Jan. Feb. Central                                 FY2013 Sept. 8.77% 17.29% 26.04% 33.04% 39.26% 47.17%                                               FY2012 8.89% 17.89% 27.03% 35.01% 41.49% 49.28% Northwest                          FY2013 8.26% 17.69% 26.42% 33.44% 38.94% 47.07%                                               FY2012 8.55% 18.72% 27.39% 33.69% 38.31% 46.70% Northeast                           FY2013 6.80% 19.95% 27.15% 32.73% 37.67% 6.70% 20.76% 27.75% 33.82% 40.16% 46.70% Southwest                          FY2013 8.59% 19.46% 28.35% 35.52% 42.81% May June July  Aug. 58.01% 66.97% 74.34% 81.43% 88.98% 94.59% 55.31% 66.77% 74.43% 81.57% 89.43% 95.09% 53.35% 76.04% 82.19% 88.46% 94.27% 98.45% 58.38% 71.97% 79.03% 85.23% 92.21% 96.87% 57.90% 67.21% 74.92% 81.69% 89.81% 95.46% 55.02% 63.80% 71.21% 79.83% 87.22% 93.29% 53.07% 60.96% 69.35% 76.72% 84.68% 91.63% 53.37% 61.08% 68.18% 74.82% 81.30% 89.24% 45.34% 51.71% 59.06% 69.23% 76.82% 80.46% 52.82% 59.23% 67.73% 76.94% 85.77% 94.82% 52.10% 59.22% 65.59% 72.63% 82.25% 89.27% 64.92% 71.03% 76.35% 82.70% 88.44% 99.49% 56.63% 65.19% 72.58% 80.37% 90.28% 98.41% 43.39% 63.98% 68.16% 71.84% 79.45% 88.27% 51.63% 65.11% 71.48% 77.90% 85.35% 91.73% 50.66%                                               FY2012 8.58% 19.19% 28.11% 36.68% 43.63% 50.96% Southeast                            FY2013                                               FY2012 7.94% 16.74% 25.87% 33.20% 39.17% 47.32% 8.68% 17.97% 27.56% 35.39% 41.33% 49.39% Coleman                              FY2013                                               FY2012 6 Apr. 43.91%                                               FY2012 Mar. 8.06% 17.28% 24.93% 31.55% 37.77% 46.07% 8.26% 17.29% 25.18% 32.46% 39.63% 47.52% Extended Learning            FY2013                                               FY2012 7.79% 15.60% 23.76% 31.35% 35.83% 43.18% 7.97% 15.68% 23.55% 30.39% 37.09% 45.43% Chancellor                           FY2013                                               FY2012 7.14% 13.81% 24.51% 30.61% 37.97% 44.47% 8.66% 16.11% 23.27% 30.27% 39.34% 45.84% Deputy Chancellor             FY2013                                               FY2012 4.52% 10.80% 17.79% 31.74% 38.89% 45.25% 4.52% 10.28% 16.85% 22.58% 31.70% 38.52% Institute Effectiveness      FY2013                                               FY2012 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 5.76% 15.21% 22.37% 29.85% 38.13% 45.15% Instruction                          FY2013                                               FY2012 6.55% 15.59% 22.53% 28.70% 33.58% 42.38% 6.73% 16.23% 22.67% 28.96% 35.81% 42.78% Info Tech                              FY2013                                               FY2012 5.56% 12.11% 16.63% 20.99% 29.10% 35.17% 20.14% 33.96% 40.28% 45.47% 52.99% 59.23% Student Success                 FY2013                                               FY2012 7.33% 14.68% 23.02% 30.31% 40.96% 44.53% 8.33% 15.89% 23.44% 30.58% 40.76% 48.76% System                                 FY2013                                               FY2012 12.41% 18.87% 22.34% 27.24% 33.14% 37.21% 22.23% 25.94% 29.46% 32.09% 36.45% 39.69% Total HCCS                           FY2013                                               FY2012 8.55% 16.77% 23.49% 30.55% 36.88% 43.38% 12.05% 20.09% 26.81% 32.55% 38.82% 45.08%
  13. 13. Central College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries          11,530,237              3,648,664              1,079,656                  90,023              5,346,590              1,851,606          23,546,776 Employee Benefits                          ‐ Supplies Gen Exp                225,732 Travel                102,733 Marketing Costs                  51,979 Rental & Leases                  80,498 Insurance/Risk Mgmt                        794 Contract Services                328,983 Utilities                          ‐ Other Departmental Expenses                  83,704 Instructional & Other Materials                451,212 Maintenance & Repair                119,984 Transfers/Debt                          ‐ Contingency                    3,140 Capital Outlay                118,876      Total Expenses           25,114,411 YTD Actuals Thru  February 29, 2012 % of Budget Used         6,119,581         1,830,502            539,794              22,532         2,650,930            685,026       11,848,366                     ‐              77,947              39,748              19,653              45,500                     ‐              94,895                     ‐              12,654            182,015              20,299                     ‐                     ‐              35,567       12,376,645 53.07% 50.17% 50.00% 25.03% 49.58% 37.00% 50.32%                  ‐ 34.53% 38.69% 37.81% 56.52% 0.00% 28.84%                  ‐ 15.12% 40.34% 16.92%                  ‐ 0.00% 29.92% 49.28% Adjusted Budget  FY2013         10,224,009           4,777,739           1,079,064                 97,030           5,509,934           1,949,207         23,636,983                         ‐               236,353               102,315                 49,979                 31,920                       794               320,835                   5,025                 82,625               478,678               138,595                         ‐                       250               591,832         25,676,184 YTD Actuals Thru  February 28, 2013 % of Budget Used          5,519,229          2,276,290             532,378                 33,274          2,698,193             616,079        11,675,444                      ‐             101,395                 22,974                  3,470                 31,318                      ‐                 32,099                  1,168                 16,052             169,653                 17,551                      ‐                      ‐                 39,107         12,110,229 53.98% 47.64% 49.34% 34.29% 48.97% 31.61% 49.39%                   ‐ 42.90% 22.45% 6.94% 98.11% 0.00% 10.00% 0.00% 19.43% 35.44% 12.66%                        ‐                        ‐ 6.61% 47.17% Northwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries          10,673,442              4,822,701              1,067,207                145,675              4,019,933              1,444,583          22,173,541 Employee Benefits                          ‐ Supplies Gen Exp                269,875 Travel                  86,464 Marketing Costs                  41,349 Rental & Leases                128,563 Insurance/Risk Mgmt                          15 Contract Services                288,873 Utilities                          ‐ Other Departmental Expenses                  39,224 Instructional & Other Materials                202,801 Maintenance & Repair                  23,737 Transfers/Debt                883,899 Contingency                  11,667 Capital Outlay                141,708      Total Expenses           24,291,716 YTD Actuals Thru  February 29, 2012 % of Budget Used         5,568,614         2,169,972            506,968              58,278         1,896,414            565,784       10,766,031                     ‐              51,020              29,265              19,133              33,189                     ‐            106,212                     ‐              14,712              50,823                 2,914            242,943                     ‐              27,781       11,344,023 7 52.17% 44.99% 47.50% 40.01% 47.18% 39.17% 48.55%                  ‐ 18.91% 33.85% 46.27% 25.82% 0.00% 36.77%                  ‐ 37.51% 25.06% 12.28% 27.49% 0.00% 19.60% 46.70% Adjusted Budget  FY2013         10,167,313           6,329,732           1,115,400               194,185           4,542,246           1,672,318         24,021,194                         ‐               365,781                 93,362                 46,485               136,822                         ‐               302,988                         ‐                 45,133               392,225                 33,839               845,619                 20,384               234,111         26,537,943 YTD Actuals Thru  February 28, 2013 % of Budget Used          5,429,222          3,004,165             556,255                 78,037          2,176,894             632,077        11,876,651                      ‐             115,375                 35,738                 21,679                 38,091                      ‐                 29,026                      ‐                 19,324                 96,426                  2,370             221,329                      ‐                 34,795         12,490,805 53.40% 47.46% 49.87% 40.19% 47.93% 37.80% 49.44%                   ‐ 31.54% 38.28% 46.64% 27.84% 0.00% 9.58% 0.00% 42.82% 24.58% 7.00%                        ‐                        ‐ 14.86% 47.07%
  14. 14. Northeast College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries              7,931,442              2,957,397              1,100,054                109,648              4,575,119                701,846          17,375,506 Employee Benefits                          ‐ Supplies Gen Exp                295,644 Travel                  33,784 Marketing Costs                  46,417 Rental & Leases              1,256,225 Insurance/Risk Mgmt                          ‐ Contract Services                  46,654 Utilities                    4,600 Other Departmental Expenses                  43,848 Instructional & Other Materials                140,734 Maintenance & Repair                  51,352 Transfers/Debt              5,640,942 Contingency                  33,706 Capital Outlay                  48,101      Total Expenses           25,017,513 YTD Actuals Thru  February 29, 2012 % of Budget Used         4,196,122         1,643,612            556,975              45,531         2,274,075            315,231         9,031,547                     ‐            127,993              10,316              15,907            655,972                     ‐              14,947                    950              12,996              59,522              37,727         1,697,155                     ‐              16,954       11,681,987 52.90% 55.58% 50.63% 41.52% 49.71% 44.91% 51.98%                  ‐ 43.29% 30.54% 34.27% 52.22%                  ‐ 32.04% 20.65% 29.64% 42.29% 73.47% 30.09% 0.00% 35.25% 46.70% Adjusted Budget  FY2013           7,400,874           4,075,911               921,929               119,380           4,798,017               743,949         18,060,060                         ‐               199,402                 34,046                 99,559           1,312,100                         ‐                 65,005                   4,600                 42,030               156,279                 49,797           5,636,142                 47,410               271,550         25,977,980 YTD Actuals Thru  February 28, 2013 % of Budget Used          3,896,531          1,955,910             472,949                 60,516          2,313,389             333,108          9,032,402                      ‐             106,412                  8,522                 14,290             481,555                      ‐                 18,617                  1,300                 12,480                 47,040                 14,097          1,651,966                      ‐                 17,410         11,406,090 52.65% 47.99% 51.30% 50.69% 48.22% 44.78% 50.01%                   ‐ 53.37% 25.03% 14.35% 36.70%                   ‐ 28.64% 0.00% 29.69% 30.10% 28.31%                        ‐                        ‐ 6.41% 43.91% Southwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget  FY2012 EXPENSES Faculty‐FT  Faculty‐PT Librarian/Counselor‐FT  Librarian/Counselor‐PT Staff‐FT Staff‐PT      Sub‐total Salaries          13,511,520              4,892,625              1,397,239                202,844              5,147,869              1,522,012          26,674,108 Employee Benefits                          ‐ Supplies Gen Exp                251,146 Travel                  63,821 Marketing Costs                  36,760 Rental & Leases                778,102 Insurance/Risk Mgmt                        154 Contract Services                  45,414 Utilities                          ‐ Other Departmental Expenses                  42,578 Instructional & Other Materials                219,207 Maintenance & Repair                  30,175 Transfers/Debt              2,484,173 Contingency                  14,861 Capital Outlay                  89,000      Total Expenses           30,729,499 YTD Actuals Thru  February 29, 2012 % of Budget Used         7,233,120         2,698,354            755,124              83,005         2,656,299            734,115       14,160,018                     ‐              87,719              17,887              24,293            526,684                     ‐              18,356                     ‐              15,227              89,032                 8,037            687,010                     ‐              25,379       15,659,642 8 53.53% 55.15% 54.04% 40.92% 51.60% 48.23% 53.09%                  ‐ 34.93% 28.03% 66.08% 67.69%                  ‐ 40.42%                  ‐ 35.76% 40.62% 26.64% 27.66% 0.00% 28.52% 50.96% Adjusted Budget  FY2013         12,084,048           5,783,823               731,058               194,206           5,706,843           1,578,188         26,078,166                           4               260,238                 65,132                 36,566               541,503                       154                 40,985                         ‐                 43,300               338,425                 36,869           1,155,001                   2,621               115,059         28,714,023 YTD Actuals Thru  February 28, 2013 % of Budget Used          6,451,855          2,825,807             380,700                 82,229          2,757,712             579,883        13,078,186                          3             120,980                 20,678                 23,637             400,639                      ‐                 13,165                      ‐                 14,594             156,410                  1,960             664,709                      ‐                 52,838         14,547,798 53.39% 48.86% 52.08% 42.34% 48.32% 36.74% 50.15%                   ‐ 46.49% 31.75% 64.64% 73.99% 0.00% 32.12%                   ‐ 33.70% 46.22% 5.31% 57.55% 0.00% 45.92% 50.66%

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