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  1. 1. President’s Meetings Monday 16th March 2009 at West Park RFC Wednesday 18th March 2009 at Heaton Moor RUFC Monday 23rd March 2009 at Burnley RUFC (see attendance list below) Finance and Funding County Treasurer, Bob Grant lead the discussion sessions on Finance and Funding for the first two sessions at West Park and Heaton Moor and Assistant County Treasurer, Peter Barrow lead the final session at Burnley. Taking into consideration the current economic climate meetings, the meetings looked at both income and expenditure to help get through the current problems of finance in our clubs. Various suggestions were made and ideas were shared. Income Subscriptions Clubs to have someone/volunteer to nag and badger members to pay up. Introduce Direct Debits/ Standing Order to spread payment over a period. Spread the subs onto match fees. Have a Card system: 10% off at the bar if membership is paid up. Subscription Evening:- Organise a social evening to collect subscriptions. Bar Sales Ensure efficiency- with stock checks Have control of the bar- buy out any brewery control if possible- commercial loan? Contact Brewery for help to help keep prices down Change suppliers- look for best offers Food sales Using local College Students from Catering Departments (as part of their course) Good reputation. Luncheon clubs Sponsors Becoming more difficult to find sponsors and keep them Look after existing sponsors - What do we do for them? • International tickets • Adverts in programmes • Invites to Dinners etc • Ask them what they want? Raffles Weekly raffles - Annual Grand raffles RFU Grand Raffle 90p in the £ return • Sell in the workplace • Get volunteers to sell Festivals Use festivals as money raising events Invite local schools- work in schools School Sports Partnerships Identify and meet with Partnership Development Manager (PDM) for possible funding and communication with schools.
  2. 2. Local Authority money- explore any funding available for community projects RDO and CRC help especially Girls/Womens events Create Development Groups – e.g. In Manchester four rugby clubs run events. Summer Adult Tag rugby (£2.50 a player?) Hire out pitches for University events (£80 per pitch?) Events Sportsmen’s Dinners Summer Ball (Southport attract non members from local area- Floral Hall) Use the summer British Lions matches as some way of fund raising events. Bonfire Nights, e.g. Wigan raise £5,000. However, issues with Health & Safety. R&B festival and general music events and evenings Use grounds as Caravan/Camping sites for rallies. Honda Goldwing event? Archery Clubs and other summer sports (Rounders, Softball, Baseball etc.) Sites use for Film Crews Local summer Rugby League matches and events. Weddings, Christenings, Birthdays Car Boot Sales- Bacon butty sales Flower Shows Polling Stations Bases for distribution companies:- (Yellow Pages, Thompsons Directories) Donations ASK in the community. “After Life Membership”: Look at possibility of being left money in Wills. Miscellaneous Use of community service workers- Probationary Service Use of short time workers i.e. (Jaguar workers in Liverpool work at Sefton) RFU V-Volunteer scheme 3 year project to find young volunteers (16 to 25) to: Run events, raise money, help improve facility, Projects currently run by RDO but clubs should take over. Mobile phone masts Expenditure Rates Check that clubs do not pay rates- CASC status Power Companies Negotiate or change provider Use broker to help. Water Rates United Utilities booklet and disc available Any drainage issues then appeal Contact Andy Brunt- Eccles RUFC (they had a successful appeal). Banks Negotiate bank charges and other issues Cuts? Be careful when making cuts - do not expose officials of the club – therefore the need to look into Incorporation.
  3. 3. Succession planning and value the volunteer Immediate Past President Dave Herriman led the sessions at each venue to highlight the importance of identifying new volunteers and for those to succeed and take on the important roles within our clubs for future development and survival. Then how do we value those volunteers so that they continue with their important roles and encourage others to take part? How do we get our volunteers? Club Executive Director has a sub-committee who develops and identifies members Young members onto the Committee, e.g. Colts Captain Identify and target suitable individuals then ASK. Some members are embarrassed at coming forward; they need to be asked. Have personal contact and use direct approach Have a Volunteer co-ordinator Have knowledge of the members’ skills and abilities. (Occupations etc) Mini-Junior personnel. Parents: Talk to them - encourage them to take on small roles Ladies - more mums are getting involved and are now senior officials in a good number of our clubs. Value the Volunteer Treat with respect. Do not load too much work on any one cub volunteer Sponsored Dinner/Lunch for all club volunteers Club Award Local Authority awards- Area awards e.g. Merseyside Sports Partnership Awards International tickets Use Sale Sharks events and tickets. Offer Vice-Presidency of the club after so many years service. Put forward to County Awards honour. Say THANK YOU Ken Andrews Lancashire County RFU President 06.04.09
  4. 4. President’s Meetings Spring 2009 Finance and Funding: Bob Grant/Peter Barrow Volunteers and Succession Planning: Dave Herriman Clubs in attendance (in total) - 25 Monday 16th March 2009 at West Park RFC Clubs (9) Clubs not listed on attendance sheets (9): Mark Simmons Eagle RUFC Birchfield Iwan Evans Eagle RUFC Mossley Hill Ray French LSH RFC Newton le Willows John Bithell LSH RFC Ormskirk Bernie Cragg LSH RFC Ruskin Park John Robertson LSH RFC St Edwards OB Margaret Hampson Leigh RUFC St Mary’s College OB David Bullough Leigh RUFC Warrington Unsigned Liverpool Collegiate RUFC West Park Warriors Unsigned Liverpool Collegiate RUFC M.Kerr Widnes RUFC Liam Fortune West Park RFC Malcolm Worsley West Park RFC Paul Jenkins Waterloo RFC Alan Havard Southport RUFC Peter Merriman Sefton RUFC In attendance Ken Andrews President Dave Herriman Immediate Past President Bob Grant Treasurer Peter Barrow Assistant Treasurer Brian Leigh Executive Rob Briers Executive Chris Smail Community Task Group Numbers in attendance 21 (14 club members plus 7 RFU, county and executive) Wednesday 18th March at Heaton Moor RUFC Clubs (10) Clubs not listed on attendance sheets (13): Trevor Hulmes Aldwinians RUFC Aspull Alan Walsh Bolton RUFC Broughton Paul Wilson Burnage RUFC Broughton Park Harry Harrigan Didsbury Toch H RUFC Bury Joe James Heaton Moor RUFC De La Salle David Todd Heaton Moor RUFC Eccles Harry Hanson Littleborough RUFC Lostock Brian Hurst Littleborough RUFC Manchester Chris Hyland North Manchester RUFC Orrell Gary Pugh North Manchester RUFC Sedgley Park Ian White Oldham RUFC Trafford MV Leo Carroll Old Bedians RUFC Tyldesley Barrie Carroll Old Bedians RUFC Wigan Steve Blackburn Rochdale RUFC (Ashton-u-Lyne attended North Lancs meeting)
  5. 5. In attendance Ken Andrews President Dave Herriman Immediate Past President Bob Grant Treasurer Peter Barrow Assistant Treasurer Chris Smail Community Task Group Steve Blackburn Community Task Group Numbers in attendance 20 (14 plus 6 from RFU, county and executive) Monday 23rd March 2008 at Burnley RUFC Clubs (6) Clubs not listed on attendance sheets (11): Anthony Stafford Ashton-Under-Lyne RUFC Bae Warton Stephen Howard Ashton u Lyne RUFC Blackburn Tom Finnan Burnley RUFC Blackpool John Lancaster Burnley RUFC Carnforth Peter Hughes Burnley RUFC Chorley Bert Lambert Colne & Nelson RUFC Clitheroe David Burrows Colne & Nelson RUFC Fylde Steve Spencer Fleetwood RUFC Garstang Terry Kelly Rossendale RUFC Preston Grasshoppers Peter Lovatt-Horn Vale of Lune RUFC Tarleton Thornton Cleveleys In attendance Ken Andrews President Dave Herriman Immediate Past President Peter Barrow Assistant Treasurer Chris Smail Community Task Group Numbers in attendance 14 (10 plus 4 RFU, county and executive)