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6 Rs for Professional Voicemail Greetings


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How to record a professional voice mail greeting using the 6 "Rs" Review, Write, Rehearse, Revise, Record, Repeat! With these tips from audio marketing experts, you'll be able to create a voicemail greeting that sounds clear and professional.

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6 Rs for Professional Voicemail Greetings

  1. 1. 6 “R”s for developing Professional Voicemail Greetings<br />Visit for more information<br />
  2. 2. Introduction<br /><br />
  3. 3. Did you know…<br />75% of business calls are not completed on the first attempt. Tweet This<br />(Source: AT&T)<br /><br />
  4. 4. When you can’t answer your phone, a voicemail greeting is often your first impression.<br /><br />
  5. 5. You never know who will call—and whose call you might miss. Professional Voicemails are essential. <br />Tweet This<br /><br />
  6. 6. How do you write a standout voicemail greeting?<br /><br />
  7. 7. 1<br />Do you know what your current voicemail message sounds like?<br />Give it a listen and make notes of areas for improvement.<br />Review<br /><br />
  8. 8. Write<br />2<br />You might want to include:<br />Your name and extension<br />Your company’s name<br />When you expect to return calls<br />Your email<br />Write it down so you remember the details<br /><br />
  9. 9. Rehearse<br />3<br />Read your script out loud a few times<br />Practice recording on your phone’s voice memo, or another easy recording tool<br /><br />
  10. 10. Revise<br />4<br />Play back your recording, paying attention to the details<br />Note any necessary changes on the physical copy of your script<br /><br />
  11. 11. Record<br />Print or write your script in a large font for easy reading<br />Be yourself, speak naturally<br />5<br /><br />
  12. 12. Repeat<br />6<br />Listen to your voicemail, and repeat the process as necessary<br />Be prepared for multiple takes—you want to get this right!<br /><br />
  13. 13. Congratulations!You now have a professional quality voicemail greeting<br /><br />
  14. 14. Don’t have time for all this?Hate the sound of your own voice? Want to take it to the next level?<br /><br />
  15. 15. Go Pro:Visit www.audioproductionstore.comto order a voicemail greeting recorded by a professional voice over talent.<br /><br />
  16. 16. A professional Voicemail Greeting can help you make the right impression, first time and every time.<br />Tweet This! <br /><br />
  17. 17. Click Here to get the full story <br /><br />